SOW_B246 UPS Replacement.docx

STATEMENT OF WORK FOR

REGIONAL NETWORK ENTERPRISE CENTER-

NATIONAL CAPITOL REGION (RNEC-NCR)

1. General Information and Scope of Work

1.1. DESCRIPTION OF SERVICES: The Contractor shall provide all necessary products, components, materials, tools, and trained personnel to perform services as defined in this Statement of Work (SOW) in support of the RNEC-NCR.

1.2. SCOPE: The purpose of this contract is to procure and install a UPS System in Building 246 at 9800 Flagler Rd, Ft. Belvoir, VA 22060. In addition, this will include the testing and validating the operation of the Uninterruptible Power Supply (UPS) System.

1.2.1. The contractor shall provide all resources necessary including proposed UPS System equipment, labor, material, installation, and cleanup for all deliverables described in this SOW, except as otherwise specified below. The Contractor shall ensure that their final layout design is in compliance with federal, state, and local area building code requirements.

1.2.2. The Contractor shall be responsible for any special equipment required to off-load, move, or place the new UPS System. Assessing, evaluating, verifying, and confirming the conditions of the building, accessibility, site restrictions, parking, loading area, and any other conditions which may affect cost of delivery and completion of tasks.

1.2.3. The Contractor shall be responsible for supplying all installation materials applicable to installation of the new UPS System.

1.2.4. The Contractor shall be responsible to make sure that all new cables will be megger tested and results recorded. Documentation is to be provided to the RNEC-NCR in final Turn-Over documentation.

1.2.5. The Contractor shall be responsible to make sure that the Davis-Bacon Wages are applied and adhered to.

1.2.6. The Contractor shall perform load bank test on the new UPS System. A 150kW rental load bank and temporary load bank cables for acceptance testing the new UPS System will be required and is the responsibility of the contractor.

1.2.7. The Contractor is responsible to use Electric Metallic Tube (EMT) conduit with Compression Fittings on interior installation.

1.2.8. The Contractor will perform all work during the site normal work days which are Monday – Friday. Normal work hours are 0700 – 1500. If weekend or off-hours work is required the contractor will give the RNEC-NCR 21 days advanced notification, in writing, prior to the required work.

1.2.9. The Contractor shall at all times use Personal Protective Equipment (PPE) while onsite

1.2.10. The Contractor shall at all times keep the job site, including staging and storage areas used by the contractor, free from accumulations of waste, material, or rubbish. This material shall be removed on a daily basis to eliminate the accumulation of debris. Prior to completion of the work, the contractor shall demolish and dispose of all old cables, conduits, hangers, wires, cabinets and other materials rendered unusable by these projects. All shipping containers, packing, rubbish, and other like material, belonging to the contractor or used under the contractor’s discretion must be removed from the base. The contractor will dispose of all trash in accordance with federal, state, and local laws, and make every effort to recycle packaging material and trash where applicable.

1.2.11. The Contractor will install a new Cellwatch Battery Monitoring System as part of the project.

1.2.12. The Contractor will install Two (2) new Remote Monitor Panels (RMP).

1.2.13. The Contractor will reconnect the Remote Emergency Power Off (REPO) to the new UPS System.

1.2.14. The Contractor will make sure that new UPSs will be equipped with a web card that allows UPS to connect to monitoring system.

1.2.15. The Contractor will make sure that Physical Security shall always be maintained and especially when exterior doors will be need to be open for bringing in new / removing old equipment and when temporary load bank cables are being used.

1.2.16. The Contractor will be escorted at all time during installation by site personnel.

1.2.17. The Contractor will set / remove load bank and connect / disconnect temporary cables for testing new UPS System.

1.2.18. The contractor will reuse the Existing Batteries and they will be transferred from the site existing cabinets to the new cabinets.

1.2.19. The Contractor will provide UPS startup services.

2. REQUIREMENT OBJECTIVES.

2.1 Receiving new UPS (Objective 1): The Contractor shall be onsite to receive all equipment. The tasks listed below represents some, but not all, of the expected outcomes associated with meeting the objective.

2.1.1 Task 1: The Contractor shall be responsible to be onsite to receive new UPS equipment, unload, and move into the building. They will inspect for damage. The contractor will note any external packaging damage on freight company documentation and notify their management. The RNEC-NCR will also be notified of any detected damage.

2.1.2 Task 2: The Contractor will uncrate and inspect for damage or missing parts. The contractor will note any damage, if found, immediate to their Project Manager.

2.1.3 Task 3: The Contractor shall follow the Government accepted Project Schedule/Timeline, provide with the Contractor’s quote, to help ensure timely completion of the project.

2.1.4 Task 4: (Deliverable) The Contractor shall provide an itemized Bill of Materials (BOM) to the RNEC-NCR prior to the Government’s acceptance of installation and materials.

2.1.5 Task 5: The Contractor shall provide an installation plan.

2.1.6 Task 6: The Contractor will establish a lay-down area for materials and equipment.

2.2 Demolition of Existing UPS System / Installation on New UPS System (Objective 2): The Contractor shall demolish the existing UPS System before installation on the new UPS System. The tasks listed below represents some, but not all, of the expected outcomes associated with meeting the objective.

2.2.1 Task 1: Prior to removal of existing UPS System the Contractor will disable and disconnect the existing parallel controls. The Contractor Service Engineer (SE) will also convert the UPS‐1 from parallel‐redundant operation to reverse transfer operation.

2.2.2 Task 2: The Contractor shall install temporary cable from UPS‐1 output to Panel CA main breaker in preparation for demolition of existing UPS System.

2.2.3 Task 3: The Contractor shall provide perform orderly shutdown of UPS-2.

2.2.4 Task 4: The Contractor shall demolish existing UPS-2, UPS-2 battery cabinets (saving batteries to be reinstalled in new battery cabinets).

2.2.5 Task 5: The Contractor shall install new UPS-2, UPS-2 battery cabinets ensuring that all electrical connections and hardware are installed and properly connected.

2.2.6 Task 6: The Contractor shall transfer power to new UPS-2 and verify system is operational.

2.2.7 Task 7: The Contractor shall provide perform orderly shutdown of UPS-1..

2.2.8 Task 8: The Contractor shall demolish existing UPS-1, UPS-1 battery cabinets (saving batteries to be reinstalled in new battery cabinets)

2.2.9 Task 9: The Contractor shall install new UPS-1, UPS-1 battery cabinets ensuring that all electrical connections and hardware are installed and properly connected.

2.2.10 Task 10: The Contractor shall transfer power to new UPS-2 and verify system is operational

2.2.11 Task 11: (Deliverable) The Contractor shall provide completed Punch List of all completed work to the RNEC-NCR with all other documentation.

3. Constraints

3.1 Test Requirements: The UPS System shall meet the standards listed below:

3.1.1 Electrical components: The electrical components shall meet the requirements of Underwriters Laboratories (UL) Standard 1286, as applicable.

3.2 Standards

3.2.1 : UL Standards are available from UL, Inc., 333 Pfingsten Rd., Northbrook, IL 60062-2096.

3.3 Warranty

3.3.1 : The contractor shall provide a standard manufacture warranty for all equipment installed.

3.4 Security/Privacy Requirements

3.4.1 : The Contracting Officer Representative (COR) and RNEC-NCR Security Office (SECO) are to receive a list of the selected contractors and employees hired to support the order placed under this Basic Purchasing Agreement (BPA). The contractors supporting the RNEC-NCR project shall possess a valid US issued form of ID and will be required to clear access to the installation at the gate. The following information will be given to the RNEC-NCR SECO 2 weeks prior to the beginning of the installation.

· Full name

· Date of Birth

· Place of Birth: City, State and/or Country

· Race

· Sex

· Height

· Weight

3.4.2 Badges will be issued to all contractor working inside of the RNEC-NCR building 246. All service badges issued to contractor personnel are government property and must be returned every day upon departure from the project site.

3.4.3 Only U.S. citizens and permanent resident of U.S. may be assigned to this project. Should the Contractor receive information regarding an employee which may affect the access of that employee to the RNEC-NCR facility, e.g., knowledge of arrests, felony conviction, misdemeanor conviction, use of or addiction to drugs and/or chemicals, abuse of alcohol, indebtedness, a change in or treatment of mental health, or any behavior, activities, or associations which tend to show that the individual is not reliable or trustworthy, etc., the Contractor shall advise the COR and SECO immediately.

3.4.4 Contractor personnel attending meetings and working in situations where their contractor status is not obvious to third parties are required to identify themselves as such, to avoid creating an impression in the minds of members of the public that they are Government Officials. They must also ensure that all documents produced by the contractor and their employees are suitably marked as contractor products.

3.4.5 Personnel Security Clearance: This contract is UNCLASSIFIED. A security clearance will not be required for Contractors’ employees assigned to this contract.

3.2.5.1 Right to Revoke Access: The RNEC-NCR SECO reserves the right to revoke access to its facilities or property of any individual, where such access is no longer clearly consistent with the RNEC-NCR mission and responsibilities, and the Contractor agrees to immediately remove that individual from the job-site in such circumstances. In cases of access revocation, the Facilities and Space Manager (FSM) will inform the individual of the basis of the revocation, unless to do so would reveal classified or sensitive information, and give the individual an opportunity to explain, rebut, or refute such basis in writing. This action shall be made whether or not the cause is deemed of sufficient severity to warrant action to terminate the Contractor's Facility Clearance (CFC) or individual's security clearance. Access will remain revoked pending prompt review of any such submission by the individual. The RNEC-NCR SECO shall have and exercise full and complete control over granting, denying, withholding, or terminating access for contract individuals. All security incidents will be reported to the RNEC-NCR SECO or to the FSM.

3.3 Site Conditions

3.3.1 All products and installation shall comply with all state, local, and federal building codes, local ordinances, and regulations. The responsibility for determining and assuring compliance is that of the contractor.

3.4 Claims

3.4.1 The Government shall not be liable for any costs incurred by the Contractor, any subcontractor, or any contract employee, in the furnishing of required security information, or in complying with the DoD security requirements during the entire term of the contract. The Contractor agrees that no claim may be filed for Delay of Work due to any Contractor, subcontractors, or any employees thereof, failing to comply with the DoD security requirements.

3.5 Organizational Conflict of Interest

3.5.1 If the Contractor anticipates providing support to the RNEC-NCR that creates or represents an actual or potential Organizational Conflict of Interest (OCI), the Contractor shall immediately disclose this actual or potential OCI in accordance with Federal Acquisition Regulation (FAR) subpart 9.5. The Contractor is also required to complete and sign an Organizational Conflict of Interest Statement in which the Contractor (and any Subcontractors, consultants, or teaming partners) agree to disclose information concerning the actual or potential conflict with any proposal for any solicitation relating to any work in the BPA call. All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5.

3.6 Recognized Holidays

3.7 Contracting Officer Representative

3.7.1 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: performs inspections necessary in connection with contract performance: maintains written and oral communications with the Contractor concerning technical aspects of the contract: issues written interpretations of technical requirements, including Government drawings, designs, specifications: monitors Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

4. GOVERNMENT FURNISHED ITEMS

4.1 Layout Specifications: The Government will furnish layout specifications and relevant information to support the performance of the tasks outlined in this SOW.

4.2 Utilities: All utilities at each Government facilities will be available for the contractor’s use in performance of duties outlined in this SOW. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

5. CONTRACT DELIVERABLES.

5.1 Basic Services/Deliverables: The Contractor will provide deliverables in electronic format as outlined under Technical Exhibit 1. All deliverables are subject to final COR or Government Designee approval, and must be delivered in accordance with the report schedule/calendar. Unless otherwise indicated in the BPA Call, the COR will approve all deliverables within five (5) business days after submission by the Contractor, or provide comments showing additional information required. Unless otherwise indicated in this task order, the Contractor will resubmit the revised deliverable to the COR within five (5) business days after receiving comments from the COR. The deliverables list is provided in the following Technical Exhibit 1:

6. TECHNICAL EXHIBIT 1

DELIVERABLES

Reference Planned Frequency

2.2.11 Within 2 days after the installation

7. Accounting for Contractor Support. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract/task order. The Contractor is required to completely fill in all the information in the format using the following Web address: https://cmra.army.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Representative; (2) Contract number, including task or delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors; (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where the Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army via the eCMRA secure data collection site. The contractor is required to completely fill-in all required data fields within the eCMRA. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

8. ACRONYMS/DEFINITIONS.

8.1. ACRONYMS

BOM Bill of Materials

CFC Contractor's Facility Clearance

CONUS Continental United States

COR Contracting Officer Representative

DoD Department of Defense

DSS Defense Security Services

EMT Electric Metallic Tube

FAR Federal Acquisition Regulation

FSM Facilities and Space Manager

GC General Contractor

NCR National Capitol Region

PPE Personal Protective Equipment

RNEC Regional Network Enterprise Center

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