SOW Autoclave Steam Filter Installation 2023 08 14.docx

Statement of Work (SOW) Autoclave Steam Filter Installation Project number 564-24-805 Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas

Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, consumables, parts, and related services, in accordance with the SOW and specifications to provide and install two (2) autoclave steam filter housing systems and filters in Sterile Processing Service and provide spare filter cartridges. Electronic Portable Document Format (.pdf) copies of drawings and specifications to this work will be furnished by VA upon Contractor’s written request to the Contracting Officer (CO). Hard copies of SOW, drawings, and specifications are the Contractor’s responsibility and expense at no additional cost to the Government. Contractor must verify existing and new dimensions, locations, and quantities to complete this project located on the VHSO Main Campus 1100 N. College Avenue, Fayetteville, AR 72703.

**The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required**

I. GENERAL:

A. Any provision or partial provision of the Contract, including but not limited to, drawings and specifications that is not consistent with this SOW will be null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract, including but not limited to, drawings and specifications, must remain in full force and effect.

B. Contractor must have the following requirements completed and submitted to the Contracting Officers Representative (COR) within 10 days of contract award:

1. Proof of negative TB test dated within the past calendar year submitted to the COR. Contractor is responsible to keep the negative TM current and submit renewed proof prior to the current expiration date.

2. Submit as a minimum OSHA 10 certification to the COR for every contractor employee that will be working on VHSO property. OSHA 10 cards are to always remain on the employee’s person while on Government property.

3. Provide the COR with a qualified point of contact name, phone number and email. The designated individual must have full authority to act for the contractor on all contractual matters relating to the daily performance of the contract; and, to receive, accept and sign for any notices, inspection reports and all other correspondence on behalf of the Contractor from the COR/Contracting Officer. This individual must serve as the central point of contact for the Government and must oversee the collection operations and monitor and ensure all work is performed in accordance with the contract and must maintain the work specification requirements, scheduling, inspections, and safety standards. This individual must be always available when contract work is in progress, if needed and can respond to the site, when needed, to monitor work progress and for any other emergency, as required. The Contractor or designated qualified personnel must return calls to the COR within 1 hour of being contacted.

C. Period of Performance: One hundred twenty (120) calendar days.

D. Access: Work performance will be limited to Saturday’s and Sunday’s. The contractor shall submit a schedule two weeks in advance to be reviewed and approved by the COR if acceptable. VHSO operations take precedent.

E. VHSO operations must continue during the contract Period of Performance. It is the contractor’s responsibility to schedule work accordingly.

F. Contractor must submit to the CO and CO Representative (COR) all submittals no later than ten (10) calendar days after NTP for COR written approval.

G. Prior to the start of job site activities, together the Contractor and COR must conduct a site survey to identify and review specific work and differing site conditions.

H. Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum one (1) year parts and labor warranty on equipment, components, and materials furnished plus any manufacturer’s warranty greater than one (1) year.

II. QUALIFICATIONS OF CONTRACTOR

A. Contractor and / or subcontractor must have five (5) years of documented experience working with high pressure steam systems in a healthcare setting of the same scope and magnitude as VHSO.

III. SCOPE OF WORK:

A. This work is classified as Class III and the contractor shall comply with all requirements in specification 01 35 26 Safety Requirements section 1.8 Infection Control, the VHA Infection Control Risk Assessment for Construction, Renovation and Maintenance (ICRA) and VHA Pre-Construction Risk Assessment (PCRA) while performing this work in the Sterile Processing Service (SPS). The following permits will be affixed to the worksite:

1. VHA Autoclave Steam Filter Installation Infection Prevention and Control Construction / Renovation / Maintenance Permit number 564-24-805 ICRA.

2. VHVA Pre-Construction Risk Assessment (PCRA) Permit number 564-24-805 PCRA B. Contractor shall provide two (2) Balston Steam Filters, model 23/75R, or equal.

1. The steam filter housing, all associated accessories, and fittings shall be constructed of stainless steel, including but not limited to:

a) Stainless steel condensate drain and bleeder valve.

b) Replaceable grade R microfiber filter cartridge rated at 98% or greater at 0.1 micron rated specifically for steam service and constructed of chemically inert borosilicate glass fibers and fluorocarbon resin binder. The filter cartridge is to be completely free of impurities which could extract into the steam.

c) Be designed for use on ¾” and 1” steam lines.

C. The contractor shall provide ten (10) replacement cartridges designed for use in the steam filter housings in section III(A) and shall meet the design requirements in III(A)(1)(b).

D. The contractor shall provide all parts and materials and install two (2) steam filter housings, one each for the two (2) autoclaves located in Sterile Processing Service room 227E-01. (see drawing AS100) Steam installation shall comply with specification 23 22 13 Steam and condensate Heating Piping.

E. The contractor shall replace any steam pipe insulation removed during the install and paint and required to match existing.

F. Contractor shall clean up the work site and properly dispose of all debris in accordance with specification 01 35 26 Safety Requirements.

IV. SPECIFICATIONS INDEX:

SECTIONS NO. DIVISION AND SECTION TITLES DATE

00 01 10 Table of Contents NA 00 01 15 List of Drawing Sheets 2020-05 01 00 00 General Requirements 2021-11 01 35 26 Safety Requirements 2022-10 11 71 01 Medical washing and Sterilizing Equipment 2021-01 23 05 10 Common work Results for Boiler Plant and Steam Generation 2023-04 23 07 11 HVAC and Boiler Plant Insulation 2020-02 23 22 13 Steam and Condensate Heating Piping 2023-08

V. DRAWINGS INDEX:

DWG#

DWG TITLE

PROJECT TITLE

AS100 Second Floor Plan N/A 28 Dec 16 Hospital Building

VI. CONTRACTOR ACCESS AND ACTIVITIES:

A. Safety: Contractor’s highest priority must be safety. Contractor work must be in accordance with Federal, State, Local OSHA codes, regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. All contractor and / or subcontractor personnel shall be a minimum of OSHA 10 certified and have their OSHA 10 card on their person at all times while working on Government property. Contractor must furnish and use required safety items, including but not limited to, safety signage, cones, barricades, and must furnish and wear required Personal Protective Equipment (PPE).

B. Infection Control:

1. Contractor must be responsible to develop a phasing and Infection Control Risk Assessment (ICRA) that incorporates requirements of specifications 01 00 00 General Requirements to meet requirements of VHSO and VHSO ICRA. Contractor must install and create temporary dust barriers with the following products:

a) ZipWall® ZIP POLES FOUR PACK (includes 4 spring Loaded Steel Zip Poles, 4 GripDisk™ Slide Stoppers, 2 standard zippers, 1 carry bag or equal, construction film must be white, fire retardant polyethylene, antistatic, 12x100 Ft x minimum 6 mill thickness, imprinted with fire retardant labeling. Zippers must be straight or curved heavy duty ZipWall® Zippers or equal. Stick mat must be STICKY MAT Flat Store Clean Mat or equal, tacky mat, white, 24x45-inch minimum. Construction traffic through the facility must be coordinated with the COR. Construction workers, materials, and clothing must be transported through the hospital dust free. Any dusty, dirty, odorous or wet materials must be transported in sealed clean bags. Disposal traffic routes and times will be at the discretion of the COR.

b) Edge-Guard Panel Transparent Infection Control Wall Partitions with a 42-inch door and associated components or equal. Edge-Guard Panel Transportation Cart(s) or equal.

2. Contractor must maintain negative air pressure within ICRA barrier space 24/7 for duration of time ICRA barrier is in place.

3. Contractor must furnish and install digital monitoring on exterior of work containment to continually monitor negative pressurization (“ball in the wall” or similar apparatus are not acceptable). Minimum of one each adjacent to each entrance of ICRA barrier space and maintain 24/7 for duration of time ICRA barrier is in place. Contractor must request COR written approval for location(s) and manufacturer/model of monitor(s).

C. Security: The contractor shall report to the COR immediately upon arriving on station and shall check out with the COR prior to leaving station. Contractor must coordinate with the COR to comply with the VHSO security management program and refrain from unauthorized access. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property.

D. Badging: While on campus, Contractor must wear a plainly visible VHSO issued identity Badge on outermost clothing. Contractor must report lost Badge(s) immediately to the COR. Contractor must return Badge(s) immediately on day of departure of employee from project to COR. Contractor must return remaining Badge(s) at project closeout to COR. Contractor must reimburse the Government a $100.00 fee for each lost or unreturned Badge.

E. Key Access: Contractor site superintendent may check out a key to access mechanical and electrical rooms as project requires. Contractor site superintendent must check out and return a key at Engineering (Building 37) daily and the key must not leave VHSO property. Contractor site superintendent must notify the COR when a key is lost. Contractor must reimburse the Government a $3,500.00 fee for each lost or unreturned key(s).

F. Property Access Work Hours:

1. Regular Business Hours: Site work must be scheduled during regular business hours, 0700 to 1600 hours, Monday through Friday (excluding the following Federal holidays - New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day).

2. Outside Regular Business Hours: Work must be scheduled during 1600 to 0600 hours, Monday through Friday, Saturday and Sunday (excluding the following Federal holidays - New Year’s Day, Inauguration day, Martin Luther King Jr. day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day) and must not commence without prior COR written approval at no additional expense to the Government. //

3. Designated Hours: Contractor must plan contract work activity that interferes with Medical Center (MC) operations and must not commence without prior COR written approval at no additional expense to the Government.

G. Utilities: Contractor must not leave unattended out-of-service any utility, fire protection, life safety system, or security system without written permission of the COR. If a utility, fire protection, life safety system or security system is not functional at the end of a work period without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch subject to COR written approval until the system is functional. If the Contractor fails to do so, the Contractor must reimburse the Government a fee equal to the amount of costs incurred by the Government to furnish around-the-clock watch and/or repair the system(s).

H. Parking: Contractor on-site parking is limited to availability of designated Contractor parking. Contractor must have prior COR written approval of on-site Contractor parking.

I. Vehicles and Construction Equipment: Contractors’ key(s) to unattended vehicle(s) and construction equipment must be removed and vehicle(s) locked.

J. Unloading and Loading: Contractor must unload and load materials, including but not limited to, equipment, tools, supplies, parts, and construction debris at the loading dock. Contractor must not leave vehicle(s) or construction equipment unattended at the loading dock. No materials, including but not limited to, equipment, tools, supplies, parts, and construction debris are permitted through the front entry.

K. Storage and Staging: Contractor storage and staging is limited to availability of designated on-site Contractor storage and staging. Contractor must submit a written request for storage or staging to the COR for consideration a minimum of seven (7) business days prior to the storage or staging. Contractor must have prior COR written approval of on-site Contractor storage and staging. Contractor must relocate or remove on-site storage and staging, including but not limited to, Contractor’s office trailer(s), dumpster(s), storage container(s) and construction materials a maximum of seven (7) business days after written notification by the COR without additional expense to the Government.

L. Equipment and Tools: Contractor must furnish construction equipment and power and hand tools, including but not limited to, ladders, scaffolds, lifts, backhoes, and forklifts to complete Contractor’s work.

M. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor must not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used on VHSO property.

N. Noise: Contractor must coordinate and schedule with COR noise making activities. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity. Contractor must have COR written approval to proceed.

O. Dust Proofing and Cleaning: Contractor must cover furnishings and equipment with white plastic, fire retardant polyethylene, antistatic, minimum 6 mil thickness, imprinted with fire retardant labeling or clean drop cloth. Contractor must furnish HEPA vacuum cleaner(s), cleaning tools, and tacky mats at job site entrances. Contractor must not use broom(s).

P. Fire Alarm: Contractor must coordinate and schedule fire alarm interruption activity with COR. Contractor must submit to the COR for consideration and written approval a minimum of seven (7) business days prior to activity. Contractor must have COR written approval to proceed three business days prior to activity. Contractor must submit written fire watch plan to CO and COR for consideration no later than (NLT) ten (10) calendar days after NTP. Contractor must be responsible for fire watch in the areas where fire/smoke detection coverage is removed or disabled. Contractor must be responsible to coordinate fire or smoke detection with the COR for the removal and restoration of fire protection coverage. After regular business hours or designated hours, supervision of the fire alarm panel is required at the Contractor’s expense. The Contractor must be responsible for completion and submission of a written Fire Alarm Bypass Request. The Contractors’ written request must be submitted for COR approval and if approved by COR, then the COR must furnish a written approval to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, then it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functional. If the fire alarm system is not functional, then the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functional. The Contractor must be liable for any costs incurred by the Government to furnish the fire watch and/or to repair the fire alarm system.

Q. Hot Work: Contractor must perform and safeguard hot work operations in accordance with OSHA 1910 Subpart Q, NFPA 241, and NFPA 51B. Contractor must coordinate and schedule with COR Hot Work Operations. Hot work operation is defined as operations including, but not limited to, open flame, producing heat and/or sparks, burning, welding, processes such as arc welding, oxy-fuel gas welding, open-flame soldering, brazing, thermal spraying, cutting, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, chemical welding, thawing pipe, and light horizontal welding, or an operation that is capable of initiating fires or explosions. Contractor must obtain Hot Work Permit from COR prior to activity.

R. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA 101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and COR approved flame retardant filler).

S. Energized Circuit Work: Contractor must perform, maintain, and safeguard the integrity of the VHSO electrical systems and must follow procedures around energized equipment in accordance with NFPA 70E standards including proper PPE. Contractor must coordinate and schedule energized circuit work with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity. VHSO electrician or electrical engineer must monitor work. Contractor must use safety equipment to include but not be limited to, 12 calorie arc flash suits with hoods and 5KV gloves. No exits will be blocked. Personnel without proper PPE must be prohibited within the working area around live electrical panels with the cover removed. Contractor must have COR written approval to proceed three (3) business days prior to activity.

T. Utility interruption: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity. Work must be planned in advance to give as much time as possible to schedule a utility interruption. There may be times when a utility interruption request is denied because of insufficient lead-time or interference with ongoing VHSO activities and must be rescheduled at no additional cost to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

U. Disposal: Contractor must coordinate and schedule with COR. Contractor must have COR written approval to proceed three (3) business days prior to activity. Contractor must submit a written request to dispose of any government owned materials, equipment, or property in advance to the COR for COR written approval. Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and the VHSO property daily into the Contractor supplied containers. Contractor must coordinate disposal container location with COR contingent upon available space and any future COR directed relocation(s) must be at no additional cost to the Government. Construction debris created from the project must not be disposed of in VHSO dumpsters or on VHSO property. Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, and Local laws, rules, and regulations. The Contractor must ensure and furnish appropriate documentation to the CO and COR that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest and documentation of disposal of construction debris, materials, equipment, and substances from the project prior to final payment.

V. Fumes: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity. The Contractor must schedule fume producing work activities, including but not limited to, painting or heat produced fumes after regular business hours. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities at no additional cost to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

W. Photography: Contractor must coordinate and schedule with COR. Contractor must be escorted by VHSO personnel to take job site related photos. Contractor must not photograph any patients, personnel, visitors, and others on VHSO property.

X. Contractor must furnish adequate protection for VHSO property before any construction activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at no additional cost to the Government.

SOW Autoclave Steam Filter Installation 2023 08 14 Page 11 of 11