SOW Asphalt Patching Copy.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SCOPE OF SERVICES FOR

Base Boston Asphalt Repairs 2026

PSN TBD

UNITED STATES COAST GUARD

NORTHEAST DISTRICT

BASE BOSTON

COMMANDING OFFICER

UNITED STATES COAST GUARD

BASE BOSTON

427 COMMERCIAL ST

BOSTON MA 20109

Contents

1. Introduction/Background

1. Base Boston’s parking lot is experiencing uneven settling and potholes. These prohibit water from freely running to storm drains, causing significant pooling and further erosion. The contractor shall clean and prepare the areas, apply tack coat, and a surface course of asphalt to re-grade the designated areas as best as possible to allow water to flow freely to storm drains. The primary area requiring rehabilitation is approximately 18,755 sqft.

2. Scope of Work

1. Site Preparation

a. The Contractor shall assess all areas designated by attachment Patching Diagram.

b. The Contractor will clean and repair all holes in designated areas with proper material prior to application of tack coat and HMA.

c. The Contractor shall ensure that the entire surface to be paved is cleaned with compressed air and any dust shall not be present for the adhesion of tack coat.

d. The surface shall be prepared and cured for the period as per manufacturer’s recommendations during the application of tack coat.

2. Hot Mix Asphalt (HMA)

a. The contractor shall determine the most appropriate materials for the completion of the project; all materials shall be approved by the COR before any application.

b. The contractor shall lay HMA to best repair areas designated by attachment Patching Diagram. The HMA shall be laid and compacted to reduce low point allowing pooling of water and to permit the water to flow to the nearest practicable storm drain.

c. Asphalt shall be compacted by rollers to provide a smooth and even surface. The areas inaccessible for rollers shall be compacted with plate compactors or hand tampers to the same standards. Compaction shall be completed to best serve the purpose of effective water drainage to storm drains as discussed above.

d. Where edges of the newly laid HMA terminate, the termination shall be made in such a way to reduce the likelihood of chipping by snowplows or delamination by other means.

3. Patching Location:

a. The contractor shall perform site preparation and apply HMA to the areas designated in Areas 1, 2, & 3) of attachment Patching Diagram. The remediation will cover approximately 18,755 sqft.

3. Site Visit

1. Bidders may conduct a site visit prior to bidding; a set date and time will be coordinated by the COR. Contact Ryan Dietrich at 603-674-5532, or ryan.j.dietrich@uscg.mil. To be added to the site visit list.

4. Safety

1. OSHA regulations shall be followed at all times.

5. Period Of Performance

1. The overall period of performance is 30 days after the award date.

2. Preconstruction meeting will be coordinated with the COR and KO.

3. Work may be performed between 0600-1600. No work shall be allowed on weekends or holidays without prior approval by the contracting officer.

6. Award

1. It is the governments’ intent to make award to the low cost responsive offered through issuance of a firm fixed price contract:

a. Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in (SAM) shall result in Contracting Officer to proceed with next successful registered contractor. Website: www.sam.gov

7. Invoicing

1. Invoices shall be uploaded Invoice Processing Platform (IPP) and account can be created at https://www.ipp.gov. To ensure proper payment, all invoices shall have requisition number/purchase order number, company name and address, UEI number, invoice number and date clearly indicated on your invoice. It is recommended that the contractor attach a copy of the Purchase Order Contract to their invoice(s).

a. The contractor shall itemize invoices with the appropriate corresponding CLIN as listed on the Purchase Order (PO).

8. Acceptance

1. The Government will take acceptance once all the work has been completed and door is operating, and all safety features are functioning within proper limits. Site has been cleaned of all construction debris and removed from the base.

9. Warranty

1. Vendor shall provide a minimum, one year workmanship warranty and three-year parts/materials warranty.

10. Base Access

1. The contractors shall provide an access list of personnel authorized access to the base and work area 48 hours before starting work. All persons musty have/present a valid government issued ID to enter the base, there will be no exceptions. Deliveries of materials and equipment can be via the USCG loading dock when not in use by the USCG. Minimize vehicles brought onto the base to only 2 vehicles per day. A site-specific access list will be provided to the contractor upon request.

2. The contractor may utilize the loading dock on the first floor of Building 8. Contractor shall provide their own dumpster for use during construction. Dumpster to be located immediately adjacent to the “Sand Shed” in such a manner that it does not block access to the small roll up door to the side entrance at ground level to Building 8. Exact location to be shown by the COR.

11. General

1. Inspection

a. The Government Inspector will be available on site unless otherwise determined. The contractor shall fully inform the COR of day-to-day activities and plans 48 hours in advance of work.

2. Coordination with the Coast Guard and other Contractors

a. Other projects may be in progress during this contract execution. In the event of conflicts, arrangements will be made to coordinate all activities between other contractors and/or Coast Guard personnel. The COR will make every attempt to provide notice of changes at least 24 hours prior to established dates to allow for revisions to the schedule.

b. Areas of the facility not under construction shall remain in operation during construction. Keep all construction activities and personnel clear of facility operations. Coast Guard operations shall take priority if conflicts are present.

3. Operation of Government Facilities

a. The facility may have Government personnel working in certain areas during the execution of the contract. The Coast Guard will keep interference with the contractor’s operation to a minimum. However, the contractor shall take precautions to see that no debris, materials, equipment, or personnel shall endanger the safety of Coast Guard or other personnel working in the area.

4. Methods of Materials Qualifications

a. To demonstrate that the materials to be used in this project conform to these specifications and the Buy American Act, the contractor may pursue any of the following:

i. Certificates of compliance with specification requirements signed by an authorized officer of the manufacturer or processor of approved trade association involved. Such certificates shall show the name and address of the contractor and the name and location of the project. The certificate shall be accompanied by all supporting product data so that adequate evaluation by the Government can be made.

ii. Labeling by the manufacturer on unbroken/unopened containers.

iii. Official marking or labeling by recognized grading organization or national code association indicating compliance.

5. Temporary Utilities and Controls

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays unless otherwise directed by the KO. Submit request in writing to the KO at least 21 full working days prior to such work. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS.

6. Sanitary Facilities

a. The contractor may utilize sanitary facilities located on the first floor of Building 8; specific location will be shown by COR at the start of the project. If additional sanitary facilities are needed, the contractor shall provide and remove temporary facilities at no cost to the Government, with location coordinated with the COR/KO. The government makes no guarantee as to quality, quantity or continuity of such services and will not be liable for any effects these services have on contractor’s equipment or the progress schedule.

7. Removals

a. All rubbish and trash created as a result of fulfilling these specifications shall be removed from the site daily at contractor’s expense or as otherwise dictated within this scope. The contractor is responsible for the transfer of material to and from the worksite and/or dumpster area as well as any debris caused in-between.

8. Delivery Storage and Handling

a. The contractor shall deliver all materials to the job site in the manufacturer’s sealed and undamaged containers or wrappings and place in designated storage/lay down areas. Damaged materials shall not be used.

9. Cleanup

a. The contractor shall remove all scraps and debris generated by this operation by the end of each working day. After each job completion/installation/etc. the area shall be cleaned. All debris shall be removed and disposed of in accordance with applicable City, State and Federal Laws.

b. At the completion of the project all spaces must be cleaned and disinfected.

10. Smoking

a. All contractor and subsequent employees shall not smoke cigarettes, cigars, vapes, and/or pipes in any Government Building or within 50ft of thereof. Smoking outside the building will be permitted passed the 50ft mark and/or in designated areas only. The contractor shall be responsible for maintaining a clean environment in the designated smoking areas if used.

11. Protection of Existing Structures, Utilities, Work

a. The contractor shall supply and maintain protective measures against damage to existing structures, utilities, or interruption of any service. Failure to do so may result in cessation of all work. All damages or interruption of utilities serves resulting from failure to take necessary precautions shall be repaired or restored at no additional cost to the Government.

12. Submittals

1. Contractor shall provide submittals as pdf or word documents to the US Coast Guard for approval, prior to ordering any of the materials. The contractor must receive in writing from the US Coast Guard that the submittals are approved prior to ordering the associated materials. Submittal Register is attached as Attachment #2.

13. Referenced Attachments

RESERVED

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