SOW - ASBESTOS SURVEY.docx

B.3 STATEMENT OF WORK

STATEMENT OF WORK

ASBESTOS, LEAD BASED PAINT AND OTHER HAZARDOUS MATERIALS SURVEY

1.

SOW Background:

Tibor Rubin VA Medical Center, Long Beach, CA (VALBMC) needs an updated Asbestos, Lead based paint and other Hazardous Materials (ALBHM) survey to assess all buildings for compliance with Veterans Health Administration Directives 7710 and 7714.

The survey shall include a visual evaluation and sampling of the following: potential asbestos-containing materials (ACM), lead-based paint, and other potentially hazardous materials. This ALBHM survey will report summarizes of the work conducted; discusses findings regarding the location, quantity, and condition of hazardous materials; and includes recommendations for addressing identified or potential hazards through abatement or management practices.

The survey location shall be for all buildings and structures at the Tibor Rubin VA Medical Center located at 5901 East 7th Street, Long Beach California 90822 consisting approximately of 1.2 million square feet on a 100-acre lot. All work shall be in accordance with the VALBMC, state, and Federal codes and laws, and subject to the terms and conditions of this contract.

2. SOW Definitions/Acronyms, Regulatory References, VA References

2.1. Asbestos. Asbestos is a generic term for a number of asbestiform hydrated silicates that, when crushed or processed, separate into flexible fibers made up of fibrils. Asbestos means chrysotile, cummingtonite-grunerite asbestos (amosite), crocidolite, anthophyllite asbestos, tremolite asbestos, and actinolite asbestos.

2.2. Asbestos Containing Material (ACM). Any material containing more than 1 percent asbestos. ACM can be divided into three major categories - thermal system insulation, surfacing and miscellaneous.

2.3. Asbestos Containing Building Material (ACBM). Nonfriable suspected asbestos-containing building material, thermal system insulation Asbestos Containing Material (ACM), or miscellaneous ACM that is found in or on the interior structural members or other parts of a building and that when dry, cannot be crumbled, pulverized, or reduced to powder by hand pressure.

2.4. Asbestos Hazard Emergency Response Act (AHERA). Law required EPA to promulgate regulations (e.g., the Asbestos-Containing Materials in Schools Rule) requiring local educational agencies to inspect their school buildings for asbestos-containing building material, prepare asbestos management plans and perform asbestos response actions to prevent or reduce asbestos hazards.

2.5. American Industrial Hygiene Association (AIHA). Association of scientists and professionals committed to preserving and ensuring occupational and environmental health and safety (OEHS) in the workplace and community.

2.6. Contracting Officer Representative (COR). A representative for the contracting office ensuring that contractors meet the commitment of their contracts. They facilitate proper development of requirements and assist Contracting Officers in developing and managing their contracts.

2.7. Environmental Lead Laboratory Accreditation Program (ELLAP). A program that accredits laboratories performing analysis of lead in environmental samples including paint, soil, dust wipes, composited wipes, and air.

2.8. Heating, Ventilation, Air Conditioning (HVAC). A system that controls the ambient environment (temperature, humidity, airflow and air filtering).

2.9. Lead-Based Paint (LBP). Paint or other surface coatings that contain lead equal to or exceeding 1.0 milligram per square centimeter or 0.5 percent by weight or 5,000 parts per million (ppm) by weight.

2.10. Mercury and polychlorinated biphenyls (PCBs). PCBs belong to a broad family of man-made organic chemicals known as chlorinated hydrocarbons. PCBs were domestically manufactured from 1929 until manufacturing was banned in 1979.

2.11. National Lead Laboratory Accreditation Program (NLLAP). An EPA program that defines the minimum requirements and abilities that a laboratory must meet to attain EPA recognition as an accredited lead testing laboratory.

2.12. National Voluntary Laboratory Accreditation Program (NVLAP). An Agency that provides third-party accreditation to testing and calibration laboratories in response to legislative actions or requests from government agencies or private-sector organizations.

2.13. Occupational Safety and Health Administration (OSHA). A federal agency that establishes on-the-job safety protections for workers

2.14. Permissible Exposure Limit (PEL). Regulatory limit on the amount or concentration of a substance in the air.

2.15. Presumed Asbestos-Containing Material (PACM). Thermal system insulation (TSI) and surfacing material found in a building constructed no later than 1980 or presumed area containing asbestos material.

2.16. X-Ray Fluorescence (XRF). A non-destructive analytical technique used to determine the elemental composition of materials.

3. SOW Regulatory Overview

3.1. Code of Federal Regulations (CFR): Regulations can be accessed at Law and Regulations | OSHA

3.1.1. 29 CFR 1910.134 Respiratory Protection

3.1.2. 29 CFR 1910.1001 Asbestos

3.1.3. 29 CFR 1910.1001 Asbestos, Occupational Safety and Health Standards

3.1.4. 29 CFR 1910.1025 Lead, Occupational Safety and Health Standards

3.1.5. 29 CFR 1910.134 Respiratory Protection, Occupational Safety and Health Standards

3.1.6. 29 CFR 1926.1101 Asbestos, Safety and Health Regulations for Construction

3.1.7. 29 CFR 1926.62 Lead, Safety and Health Regulations for Construction

3.1.8. 40 CFR 761.123 PCB, Standard Wipe Test

3.1.9. 40 CFR part 761.61 PCB Remediation Waste

3.1.10. 40 CFR 763.92 Training and Periodic Surveillance

3.2. Regulation: EPA, HUD, OHSA, etc.:

3.2.1. EPA, Asbestos Hazard Emergency Response Act (AHERA) protocols.

3.2.2. EPA General Guidance for Using EPA’s Standard Test Procedures for Evaluating Release Detection Methods

3.2.3. EPA Residential Lead-Based Paint Hazard Reduction Act of 1992

3.2.4. Department of Housing and Urban Development (HUD), Lead-Based Paint:

3.2.5. Interim Guidelines for Hazard Identification and Abatement in Public and Indian Housing.

3.2.6. OSHA Publication 3126 Working with Lead in the Construction Industry.

3.2.7. Dept. of Housing and Urban Development, Lead-Based Paint Risk Assessment.

3.2.8. South Coast Air Quality Management District RULE 1403: Asbestos Emissions from Demolition/Renovation Activities.

3.2.9. STD 01-04-002 Classification of Polychlorinated Biphenyls (PCBs) Standards

3.3. VA References

3.3.1. Veterans Affairs Master Construction Specifications (PG-18-1):

4. SOW Survey Locations The Contractor’s accredited Building Inspector shall also conduct a Hazard Assessment in each functional space where friable and non-friable ACM and suspected ACM is present to evaluate the risk posed by each of the following factors:

Buildings and Rooms: Refer to LB Site Plan for building locations.

Bldg. 1 (01-0B, 01-0P, 01-01, 01-02, 01-03, 01-04, 01-05) – 91,110 SQFT Bldg. 2 (02-0B, 02-01, 02-02, 02-03) – 80,742 SQFT Bldg. 5 (05-0B, 05-01, 05-02) – 36,403 SQFT1.1.4.

Bldg. 5A (5A-0B, 5A-01) – 11,774 SQFT Bldg. 5B – 4,434 SQFT Bldg. 5C – 9,641 SQFT Bldg. 6 – 12,366 SQFT Bldg. 7 (07-0B, 07-01, 07-02, 07-03) – 35,431 SQFT Bldg. 8 (08-0B, 08-01, 08-02, 08-03) – 35,073 SQFT Bldg. 43 – 191 SQFT Bldg. 48 – 2,407 SQFT Bldg. 50 – 12,676 SQFT Bldg. 88 – 1,310 SQFT Bldg. 126 (126-0B, 126-01, 126-02, 126-03, 126-04, 126-05, 126-06, 126-07, 126-08, 126-09, 126-10, 126-11) – 338,112 SQFT Bldg. 126OP (126OP-0B, 126OP-01, 126OP-02, 126OP-03, 126OP-UP) – 81,000 SQFT Bldg. 136 – 1,049 SQFT Bldg. 138 (138-0B, 138-01, 138-02) – 61,658 SQFT Bldg. 149 – 49,505 SQFT Bldg. 150 (150-0B, 150-01, 150-02) – 140,434 SQFT Bldg. 151 – 1,659 SQFT Bldg. 152 – 1,182 SQFT Bldg. 153 – 300 SQFT Bldg. 155 – 630 SQFT Bldg. 160 – 5,791 SQFT Bldg. 161 – 12,267 SQFT Bldg. 167T – 6,485 SQFT Bldg. 171 – 13,847 SQFT Bldg. 172 – 290 SQFT Notes:

1. No Phase I Site Assessment has been commissioned in the past 5 years.

2. Some of the buildings or areas within the buildings have been renovated within the past 10 years. These include but not limited to: Bldg. 126OP All floors, B126 Kitchen area in the basement, Areas of Bldg. 126 1st floor such as Phlebotomy and main entrance.

3. The Contractor shall notify the COR as soon as possible (e.g., telephonically), and the Contracting Officer in writing within 24 hours, of any area(s) where, in the opinion of the Asbestos Building Inspector or LBP Inspector, where the airborne levels of asbestos fibers and/or lead particulate could reasonably be anticipated to exceed the OSHA Permissible Exposure Limit (0.01 fibers per cubic centimeter air (f/cc) for asbestos or 50 micrograms per cubic meter (ug/m3) for lead), respectively.

5. Scope of Work

5.1. ALBHM: Contractor shall test for the presence of Asbestos, Lead Based paint, and other Hazardous Materials (ALBHM):

5.1.1. Asbestos-containing materials (ACM), i.e.,

5.1.1.1. mastic adhesive

5.1.1.2. i.e., ACM cCaining Vinyl Asbestos Tiles

5.1.1.3. i.e., ACM containing 12x12 ceiling tiles

5.1.1.4. i.e., ACM containing fibers (Roofing)

5.1.1.5. i.e., Transite Water and Sewer Pipes

5.1.2. Lead-based paint (LBP)

5.1.2.1. surfaces coated with suspect lead-based paint.

5.1.3. Lead containing ceramic tile glaze.

5.1.4. Hazardous/Universal Waste

5.1.4.1. Mercury and polychlorinated biphenyls (PCBs)

5.1.4.2. i.e., electrical switches and balances

5.1.4.3. i.e., HVAC thermostat tilt switches

5.1.4.4. i.e., hydraulic, and lubricating oils

5.1.4.5. i.e., ballasts on fluorescent lights.

5.1.5. Containerized Hazardous Substance

5.1.5.1. i.e., HVAC Systems obtaining more than 50lbs of freon.

5.1.5.2. Potholing survey for soil sample

5.1.5.2.1. Survey to include soil samples for presence of hazardous materials, Ground Penetrating Radar (GPR), Excavation & Site Potholing.

5.2. Material Handling: The Contractor shall identify, quantify, and assess all ALBHM and suspect during the survey and categorize each material according to the Asbestos Hazard Emergency Response Act (AHERA) physical and hazard assessment system and AHERA response categories. Inaccessible suspect material shall be noted in the database as presumed ACM and/or ALBHM. These areas of PACM shall be submitted to the VA. The VA will obtain contractor support to allow for testing of PACM as applicable.

5.2.1. All Samples shall be transported to state accredited analytical laboratory for analysis.

5.2.2. The bulk samples resulting from the survey shall be managed or disposed of by the contractor in accordance with established federal and state rules and regulations.

5.3. Material Sampling

5.3.1. The Contractor’s accredited Building Inspector shall conduct a Physical Assessment that groups all friable and non-friable ACM and suspected ACM in each functional space into the following three AHERA homogeneous material categories: Thermal System Insulation (TSI), Surfacing Materials (SM) and Miscellaneous Materials (MM), type (e.g., for TSI – “Magnesium silicate,” “Aircell,” “cork,” etc.), color, size, date of installation, etc. and then sampled in a representative manner in accordance with the appropriate AHERA protocol as necessary when confirmatory testing is needed.

5.3.2. The Contractor shall collect all samples of suspected ACM in accordance with EPA and OSHA regulations preventing airborne fiber exposure to the surveyor, patients, visitors and staff. Samples taken in occupied office spaces shall be taken in locations that minimize the risk of potential exposure to occupants and visual impact of the resulting sample location. No sampling of ACM or suspect ACM in occupied areas shall be conducted without first notifying the VA COR, prior to the sampling event.

5.3.3. All bulk sample analysis shall be conducted by laboratories who are accredited under the appropriate program such as: AIHA National Voluntary Laboratory Accreditation Program (NVLAP), or the EPA Environmental Lead Laboratory Accreditation Program (ELLAP), EPA National Lead Laboratory Accreditation Program (NLLAP).

6. Technical Requirements

6.1.1. The Contractor’s accredited Building Inspectors shall conduct a Physical Assessment and Hazard Assessment of friable and non-friable ACM in every accessible building space included in the survey; identify types, locations, quantities and conditions of ACM and locations and quantities of presumed ACM present using the AHERA protocol.

6.1.2. Due to possible presence of asbestos in vinyl asbestos tile the contractors must be capable of performing microscopy sampling.

6.1.3. The Contractor’s accredited Lead Inspector shall test potential LBP coated surfaces using an X-Ray Fluorescence (XRF) instrument. Paint chip sample method should only be used to confirm inconclusive XRF results.

6.1.4. The Contractor shall provide an asbestos operations and maintenance (O&M) plan that is in compliance with the asbestos O&M requirements specified in 40 CFR 763.91(Operations and maintenance) of the AHERA Rule.

7. Sampling Procedures

7.1. Asbestos: The Contractor’s accredited Building Inspector shall conduct a Physical Assessment that groups all friable and non-friable ACM and suspected ACM in each functional space into the following three AHERA homogeneous material categories: Thermal System Insulation (TSI), Surfacing Materials (SM) and Miscellaneous Materials (MM), type (e.g., for TSI – “Magnesium silicate,” “Aircell,” “cork,” etc.), color, size, date of installation, etc. and then sampled in a representative manner in accordance with the appropriate AHERA protocol as necessary when confirmatory testing is needed.

7.1.1. The Contractor’s accredited Building Inspector shall also conduct a Hazard Assessment in each functional space where friable and non-friable ACM and suspected ACM is present to evaluate the risk posed by each of the following factors:

7.1.1.1. Accessibility

7.1.1.2. Occupancy (e.g., continuous, intermittent or occasional and patients/staff/visitors),

7.1.1.3. Potential for air erosion

7.1.1.4. Potential for vibration damage and,

7.1.1.5. Potential for disturbance / damage (e.g., exposed and in an accessible location) and (6) Potential for water damage

7.1.2. The Contractor shall collect all samples of suspected ACM in accordance with EPA and OSHA regulations preventing airborne fiber exposure to the surveyor, patients, visitors and staff. Samples taken in occupied office spaces shall be taken in locations that minimize the risk of potential exposure to occupants and visual impact of the resulting sample location. No sampling of ACM or suspect ACM in occupied areas shall be conducted without first notifying the VA COR, prior to the sampling event. The Contractor is responsible for restoring visible sample locations to a condition as close to original as possible. The Contractor shall encapsulate all locations to prevent any subsequent release of asbestos fibers after sample collection (to include floor tile & mastic locations). The Contractor shall mark sample locations, an exception to this are conspicuous sample locations within occupied areas. The Contractor shall photograph sample locations at the time of sample collection to aid in future identification of sampling location. Prior to the commencement of the physical assessment, the contractor shall provide a current negative exposure assessment for the asbestos bulk sampling operations that are similar to the sampling operations that will be conducted at the Tibor Rubin VA Medical Center, Long Beach, CA (VALBMC). This is required to ensure that the asbestos bulk sampling operations are expected to be consistently below established OSHA permissible exposure limits (PELs). This information will be provided to the COR.

7.1.3. Where sampling is required of accessible suspect materials, Building Inspectors shall utilize inconspicuous sample locations and employ methods least destructive to finished surfaces. All destructive samples require VA COR approval prior to performing task. Building Inspectors shall use non-destructive means for collecting samples whenever possible.

7.1.4. Quantities of ACM shall be measured wherever practical to minimize the use of estimated material quantities in the final report.

7.1.5. Sample results from the Baseline Asbestos Survey may be utilized in lieu of new sampling based upon the determination of the facility COR.

7.1.6. Roofing materials, where required, shall be sampled to the extent that they do not compromise the integrity of the roof membrane or void the manufacturer’s warranty.

7.1.7. All inaccessible or accessible areas (those requiring destructed access such as above plaster ceilings or behind plaster walls or pipe chases) shall be noted in the report and on the CAD drawings. Contractors are not required to, nor allowed to, cut through solid building structures that do not have access openings, in an attempt to reach suspect ACM for visualization and/or sampling. In these cases, contractor shall provide estimated quantities of presumed ACM.

7.1.8. The Contractor may implement a stop at first positive strategy of analysis to conserve limited funding resources.

7.1.9. Except where it is documented that areas are free of ACM, such as in new construction or areas that have been totally total renovated, all accessible building interiors and exteriors shall be visually inspected to identify all friable and non-friable ACM, suspect ACM and presumed ACM.

8. Lead Based Paint

8.1. Lead based paint (LBP). LBP testing shall be divided into two subcategories: residential and nonresidential buildings.

8.2. VA Property. Buildings which are owned by the VA and used as a residence shall be comprehensively tested.

8.3. Non-residential buildings. Non-residential buildings owned by the VA shall be tested to identify patterns of LBP.

8.4. LBP Results. The results will be used by the VA to prepare lead in construction exposure assessments and LBP removal estimates.

8.5. Sampling Plan. The Contractor shall develop a sampling plan (the “Plan”) consistent with the HUD LBP inspection strategies for a multifamily housing development or building sites. The plan shall take into consideration construction and maintenance history. The plan shall determine which surfaces can be grouped together for inspection purposes based on similarity of construction materials and common maintenance histories, how representative surfaces will randomly be tested, and how test results will be statistically evaluated.

8.6. Lead Surveys. Lead surveys will utilize X-Ray testing as a means of establishing homogeneous areas. If necessary, paint chip samples may be collected for laboratory atomic absorption (AA) analysis

8.7. Suspect LBP Procedures. Suspected LBP shall be tested using an XRF Analyzer or through the collection of paint chips when XRF results are inconclusive, which shall be analyzed by an American Industrial Hygiene Association (AIHA) accredited analytical laboratory. Testing shall be performed by a Lead Inspector licensed in the state where the facility is located, and who has at least 10 years’ experience. Testing shall follow U.S. Housing and Urban Development (HUD) guidelines.

8.8. Laboratory Accreditation. All laboratories used for analysis of bulk samples for lead shall have successfully participated in the Environmental Lead Proficiency Analytical Testing Program and shall have accreditation in the National Lead Laboratory Accreditation Program. All bulk sample analysis shall be conducted by laboratories who are accredited under the appropriate program such as: AIHA National Voluntary Laboratory Accreditation Program (NVLAP), or the EPA Environmental Lead Laboratory Accreditation Program (ELLAP), EPA National Lead Laboratory Accreditation Program (NLLAP)

9. Other Hazardous Materials

9.1. Mercury and polychlorinated biphenyls (PCBs).

9.1.1. The contractor shall assure a sufficient sample size should be collected to ensure the laboratory can measure the concentrations of PCBs at levels required by the PCB cleanup and disposal regulations per 40 CFR part 761.61.

9.2. EPA Compliance. The contractor shall adhere to EPA “How to test for PCB and Characterize Suspect Materials”:

9.3. Bulk solid samples. Bulk solid samples include such materials as caulk, soil, and sand. Bulk solid sampling typically includes removing a small portion of the potentially contaminated material for analytical testing. For example, a caulk sample would be the quantity of caulk needed by the laboratory for analytical testing, removed directly from the suspect area. Take care to ensure that only the caulk is included in the final sample and no other adjacent materials, such as wood or concrete that may skew the sample analysis results.

9.4. PCB. When soil or sand samples are collected, consider whether the PCBs are on the soil surface or if they could be located deeper in the soil. An example of when PCBs might be on the soil surface would be if fragments of weathered caulking were deposited on undisturbed soil surfaces. Alternatively, PCBs could be located deeper in the soil, in locations such as landscaping areas where the soil surface has been disturbed or where new soil has been added.

9.5. Porous surface samples. Because PCBs can migrate into porous surfaces (e.g., brick, masonry, concrete or wood) surface wipe sampling is not adequate to characterize the PCB concentration of porous surfaces. Instead, core samples should be collected on a bulk basis (i.e., mg/kg) to collect the top 0.5 to 2 cm of the porous surface. For these porous surface samples, an adequate sample (as determined by the analytical laboratory) should be removed for analysis. Tools such as chisels, drills, and saws can be used to collect the sample, taking care to minimize dust generation. The samples should be collected from the top 0.5 cm to 2 cm of the surface closest to the likely source of PCB contamination.

9.6. Non-porous surface samples. If the surface being sampled is smooth and impervious (e.g., unpainted metal surfaces), a hexane-saturated wipe sample can be collected to determine if the surface is contaminated with PCBs. A standard wipe test, as specified in 40 CFR 761.123, uses a 10 cm by 10 cm (or equivalent that equals 100 cm2) template to outline the sample area and a gauze pad or glass wool that has been saturated with hexane to collect the sample. The hexane-saturated wipe is used to thoroughly swab the area inside the 100 cm2 template. Care must be taken to assure proper use of the sampling template, as the sample results will be based on the 100 cm2 sample area (i.e., μg per 100 cm2).

9.7. Indoor air samples. Collect indoor air samples in accordance with EPA Methods TO-10A, TO-4A, or equivalent. Sufficient sample volumes, as referenced in the EPA Methods, should be collected to prove a minimum laboratory reporting limit of less than 0.1 μg/m3. Consult with the PCB Regional Coordinator for the number of samples to be taken and the type of sampling method to be used. Refer to epa.gov for Regional PCB Programs.

10. Hazardous/Universal Waster

10.1. Visual Inspections. The Contractor shall perform a visual inspection of the property building and surrounding areas on the property for the presence of other materials that might be considered hazardous and/or universal wastes. Visual inspection is limited to the following:

10.1.1. Refrigerants and other ozone-depleting substances, and radioactive

10.1.2. Any containerized hazardous substance observed at the Property was identified, such as 55-gallon drums, petroleum storage containers, aboveground storage tanks, etc.

11. Deliverables

11.1. Survey Report: Following completion of the field survey and analysis of samples, a survey report shall be prepared and shall include the following:

11.1.1. Note: The contractor shall provide a separate section for each building, with each building as a subsection to the report.

11.1.2. An introduction including a brief description of the buildings, the protocols followed to conduct the survey, findings and recommendations. The Contractor’s inspectors shall use unique material location identifiers (using information such as building number, floor, number, room number, compass direction, room surface, sample ID number and material description) to describe Asbestos, Lead Based paint and other Hazardous Materials (ALBHM) and presumed ALBHM locations in the facility that is consistent throughout all reports to promote an ease of comprehension.

11.1.3. A schedule listing of those materials determined to contain or presumed to contain ALBHM with their locations and quantities (in linear or square feet, as appropriate for the ALBHM category). The schedule shall contain, at a minimum, Campus or site, Building Number, Floor, Room Number, material category (i.e., TSI, SM or MM), material type and quantity, a numerical priority ranking as determined by the AHERA-accredited Management Planner from 1-4 for response actions based on the AHERA-accredited Building Inspector’s Hazard Assessment findings, where one (1) represents the highest priority (e.g., removal or encapsulation) and (4) represents the lowest priority (6-month O&M surveillance), drawing number and photo ID (as applicable). All locations shall be indicated on the CAD drawings. Data tables shall be in Microsoft Excel, Access or another VA-approved format. Note: that this table shall serve as a summary table.

11.1.4. The contractor shall create a separate summary of ALBHM quantities to include at minimum the following components: building number; listing of each type of ALBHM categories in separate columns; and quantities associated with each category. These dimensions shall be provided in square feet, linear feet, and/or cubic feet as appropriate for the ALBHM category. Facility totals shall be provided at the end of the table to include each group individually. This table shall be provided in Microsoft Excel. Lastly, the contractor shall provide a summary table of ALBHM liabilities to include at a minimum the following components: building number; listing of each type of ALBHM categories in separate columns; quantities associated with each category; and the corresponding liability amount in US dollars. These dimensions shall be provided in square feet, linear feet, and/or cubic feet as appropriate for the ALBHM category. Facility totals shall be provided at the end of the table to include each group individually. This table shall be provided in Microsoft Excel.

11.1.5. A tabular listing of those surfaces determined to contain, or potentially contain, elevated levels of lead base paint and their locations.

11.2. Asbestos Management Plan: The Asbestos Management Plan shall include an Operation and Maintenance

11.2.1. Color drawings shall be prepared, in an AutoCAD (.dwg vector based) format or similar showing the location of ALBHM as well as sample locations and sample IDs on the drawings or similar with VA approval. Initial drawings of buildings will be provided by the VA. Contractor shall submit a layering and key plan that will be approved by the VA. At a minimum ALBHM will be on separate layers and contrast significantly to discern different sampling results.

11.2.2. Lab findings will have a hatch pattern that is color coded base on the findings

11.2.3. Visual indicators will be straight forward identifying the finding location and category

11.2.4. The Result Section of the report shall include a description of the physical condition of the material in question that is appropriate to the survey item (e.g., AHERA categories “Good”, “Damaged” or “Significantly Damaged” in the case of friable ACM). Digital photos shall be used where they help the reader to understand an aspect of the material in questions. The Results Section of the report shall be provided in a spreadsheet format. The Results Section shall at minimum include the following: thumbnail digital pictures, location, type, condition, risk score (1-4), quantity, and comments.

11.2.5. The Conclusion Section of the report shall explain how and why the response action recommendations of the report were determined and prioritized.

11.2.6. CAD floor plan drawings shall be included in the report to help define material locations and to assist in planning for the abatement needs. The VA will provide to the Contractor the most current set of CAD drawings available for all applicable facility buildings.

12. Additional Deliverables

12.1. Quality Control Plan: As part of the deliverables, the Contractor must provide a CD with all data on a spreadsheet. This deliverable must be compatible with ArcGIS. Additionally, it shall capture reported data by building and room numbers. The spreadsheet must include the following the following fields:

12.1.1. Sample ID or Sample No

12.1.2. Building

12.1.3. Floor

12.1.4. Room

12.1.5. Surface Tested [1]

12.1.6. Material Tested [2]

12.1.7. Size

12.1.8. ALBHM Detected [3]

12.1.9. Type of ALBHM [4]

12.1.10. Quantity

12.1.11. Condition

Note: Contractor can add other fields as needed.

Building Floor and Room designations are required to allow for the use of this data, joining the date in ArcGIS and creating a map showing the sample locations with the results of the survey. For all soil samples, contractor shall provide the coordinates to allow identification of the exact location on the facility map in ArcGIS.

12.2. Quality Control Plan

12.2.1. Contractor shall establish a quality control plan for all work, including that of his or her subcontractors, to assure compliance with the EPA, State, and AIHA requirements. Contractor shall notify appropriate State and/or Federal Environmental Agencies of Asbestos work as required. Contractor shall submit a copy of his/her quality control plan concurrently with the proposal. Quality control measures shall include, but are not limited to:

12.2.2. Performing all required inspections and tests.

12.2.3. Listing all subcontractors and services they will perform.

12.2.4. Compliance with applicable Federal, state and local codes and regulations and VHA directives related to conducting the survey.

12.2.5. Participation in laboratory quality control programs (e.g., NVLAP, or other appropriate programs recognized by the EPA).

12.2.6. Correction of unsatisfactory sampling and testing.

12.2.7. Use of quality control samples and field blanks

12.2.8. Contractor’s Building Inspectors shall use the federal AHERA protocol for bulk sample collection. Surveyors shall each be an AHERA-accredited Building Inspector; Management Planner shall be an AHERA-accredited Management Planner; and asbestos project managers shall be AHERA-accredited Project Designer. Building Inspectors, Management Planners, Project Designers and LBP Inspectors shall have at least 10 years of similar experience with projects of substantially similar size and scope.

12.2.9. All laboratories used for analysis of bulk asbestos samples shall be NVLAP-Accredited. Initial analysis will be performed with polarized light microscopy.

12.2.10. Polarized light microscopy results ranging from less than one (1) percent to ten (10) percent may need additional analysis such as transmission electron microscopy. Therefore, the Contractor shall make arrangements with the laboratory to retain such samples if additional analysis is requested. Additional analysis shall not be completed without prior authorization from the Contracting Officer of the Contracting Officer’s designee.

12.3. Training

12.3.1. The Contractor shall develop and provide in-person asbestos awareness training to the Engineering Services and Occupational Safety and Emergency Management Service (OSEMS). All training shall be developed and conducted in accordance with 40 CFR 763.92(Training and periodic surveillance) and 29 CFR 1910.10001(OSHA-Standard interpretations).

12.3.2. The contractor shall provide a minimum of three (3) training sessions. The training must occur on a Tuesday, Wednesday or Thursday.

12.3.3. 1st Shift: Two (2) training sessions must be provided for the 1st shift. The training shall occur between 7:30am and 11am, and one (1) between 12pm and 4pm on different days.

12.3.4. 2nd Shift: Provide at least one (1) training sessions. The training must occur on a Tuesday, Wednesday or Thursday. The training session shall occur between the hours of 6pm and 12pm.

12.3.5. Contractor shall develop training in Microsoft PowerPoint and applicable handouts in Microsoft Word. After contractor provides the training sessions; the contractor shall release the rights of the training materials to the Tibor Rubin VA Medical Center Contracting Officer Representative (COR).

12.3.6. In collaboration with VALBHS staff, the contractor shall track attendance for all training sessions.

12.3.7. The contractor shall return the class attendance within 1 week of course completion date.

12.4. Meeting and Daily/Weekly Reports

12.4.1. Tibor Rubin VA Medical Center will provide the contractor with an orientation meeting in which the entire program will be discussed with the contractor and consultant to ensure compliance with all requirements and limit any rework.

12.4.2. Contractor is to provide a detailed project schedule, in both hardcopy and PDF format, at the initial meeting. It shall include milestones, review and response periods, site visits and surveys, and any anticipated meetings.

12.4.3. Contractor shall provide an activity report to the COR daily at a time designated in collaboration with the COR., including, but not limited to, a summary of the day’s activity, areas/rooms where access is needed, any documents needed, and any additional notes.

12.4.4. Contractor shall provide a status report of the work accomplished each week. This work shall be provided to the COR by COB every Monday.

12.5. Schedule of Deliverables

Contractor shall staff his job pursuant to the table below. The VA and the Contractor will collaborate on any necessary revision to this schedule. The Contractor is solely responsible for communicating any projected delays of deliverables to the COR. Projected delays shall be communicate immediately upon discovery.

Bldgs. 5, 5A, 5B, 5C, 6, 43, 48, 50, 88, 149, 167T, 171

Bldgs. 138, 160, 161, 150

Bldgs. 126, 126OP

Bldgs. 1, 2, 7, 8, 151, 152, 153, 155, 172

VA Review Meeting

VA Review Meeting

Estimated Total Duration of Contract

432 calendar days

13. Distribution of Deliverables

13.1. Each progress submission shall have the following deliverable distribution

13.2. Five (5) – Half size color drawings

13.3. One (1) –8 ½” x 11” - 3 Ring Binders.

13.4. Schedule Lab Reports with ALBHM identifiers in color

13.5. 11”x17” sheet size drawings folded to fit

13.6. One (1) - electronic copy (CD) of all documents in AutoCAD (drawings), PDF formats (All documents) and Excel (Data by building and room #)

13.7. Final submission shall include:

13.8. One (1) – Full size color print (30x42)

13.9. Two (2) – Half size laminated ALBHM drawings

13.10. Two (2) – Half size color ALBHM drawings

13.11. Two (2) – 8 ½” x 11” - 3 Ring Binders.

13.12. Schedule Lab Reports with ALBHM identifiers in color

13.13. 11”x17” sheet size drawings folded to fit

13.14. Two (2) – Electronic Copies (CD) of all documents in:

13.15. AutoCAD (drawings)

13.16. PDF formats (All documents)

13.17. Excel (Data by building and room #)) – reported data on a spreadsheet to be uploaded to ArcGIS.

13.18. All bound items shall have the following:

13.19. Prominent identification on both spline and front cover.

13.20. Each section shall be divided by professional dividers.

13.21. Complete Table of Contents.

13.22. Date of submission, submission number, and project number on both spline and front cover of binder.

13.23. All information shall be divided by buildings.

13.24. All drawings to be 11x17 folded.

13.25. All submission documents shall bear the signed stamp of the Certified Industrial Hygienist and Environmental Health & Safety consultants. They shall stamp and sign with their certification.

14. Regulatory Responsibilities

14.1. Regulatory Compliance Requirement. It shall be the Contractor’s responsibility to identify the applicable federal, state, local laws and regulations, and Veterans’ Health Administration (VHA) Directives, and apply the procedures and protocols as required. The survey shall include accessible areas of all site buildings and, if present, suspect materials on the interior and exterior of buildings and in basements, penthouses, mechanical spaces, crawlspaces, to include above ceiling inspection for presence of Asbestos, Lead Based Paint and Other Hazardous Materials (ALBHM) and roofs. Survey to include soil samples for presence of hazardous materials, Ground Penetrating Radar (GPR), Excavation & Site Potholing. Inaccessible suspect materials shall be noted as presumed ACM (PACM). Specific tasks to be performed during the survey shall include but are not limited to the following:

14.2. Records Review. The Contractor shall perform a thorough review physically at the Tibor Rubin VA Medical Center, Long Beach, CA (VALBMC) of existing building records to include previous physical surveys and hazard assessments, drawings, specifications, past abatement actions (when information is available), inspection reports, industrial hygiene data, maintenance records, and reports/findings of independent asbestos surveys.

14.3. Documentation. The Contractor shall document the presence or absence of Asbestos, Lead Based paint and other Hazardous Materials (ALBHM) per this Scope of Work on AutoCAD drawings, reports, and provide data on an Excel spreadsheet to be used in ArcGIS which is what VALB currently must track facility spaces data (Space Viewer).

14.4. ALBHM Survey. The Contractor shall provide a complete new ALBHM survey plan while referring to the prior Baseline Hazardous Material Assessment Surveys, to ensure compliance with EPA, AQMD, AHERA, and OSHA. Note: past baseline surveys should only be used as a reference document and should not replace the accredited Building Inspectors responsibility to collect any additional information and/or bulk samples necessary to meet AHERA requirements. Previous surveys completed lacked overall accuracy; hence cannot be used as a confirmatory document. VALBMC will supply the existing survey for the contractor’s reference.

15. Contractor Compliance with Facility Safety and Health Requirements

15.1. Kickoff Briefing. Prior to start of project work, Contractor shall meet with the facility Chief of OSEMS and be briefed on facility safety and security procedures (e.g., response to fire alarm, lockout/ tagout, confined space entry, electrical safety). Contractor is always responsible for ensuring that all personnel (including subcontractors working under the general contractor) comply with all applicable local, state, federal and VA safety, health, environmental, and security requirements and regulations.

15.2. Infection Control Plan Compliance. Contractor will comply with the hospital's Infection Control Program; contractor will meet with Infection Control Nurse (Nurse Epidemiologist) prior to conducting any material sampling and provide infection control measures that, in the opinion of the Nurse Epidemiologist, are necessary during sampling for a safe and healthy environment for patients and staff. A Pre-Construction Risk Assessment (PCRA) will determine the need for an Infection Control Risk Assessment (ICRA) permit. See PCRA and ICRA permits for control measures needed depending on the area work is needed. Permit will be coordinated with the COR and Infection Control.

15.3. Medical Certification

15.3.1. Contractor shall provide written evidence, prior to commencement of this project, that all of its field employees who will be potentially exposed to asbestos during this project are:

15.3.2. Enrolled in a medical surveillance program for asbestos disease which meets current OSHA requirements outlined in 29 CFR 1910.1001(M)(3)

15.3.3. Been medically cleared to wear a negative pressure, air-purifying respirator per 29 CFR 1910.134(F)

15.3.4. Fit-tested the same make and model of negative pressure, air-purifying respirator as may be utilized during this project. Complete documentation shall be provided to the COR prior the start of the project and included in the reports.

15.3.5. Contractor shall also provide written evidence of current AHERA accreditation (Building Inspector, Management Planner and/or Project Designer, as applicable) and applicable state licensure.

16. Lead-based paint

16.1. Medical Surveillance Program. The contract must be enrolled in a medical surveillance program for lead which meets current OSHA requirements outlined in 29 CFR 1926.62(j) or appropriate state requirements.

16.1.1. Have been medically cleared within the past 12 calendar months to wear a negative pressure, air-purifying respirator per 29 CFR 1926.62(d)(3).

16.1.2. Fit-tested the same make and model of negative pressure, air-purifying respirator as may be utilized during this project. Complete documentation shall be included in the Bid + Submittals.

16.2. LBP Inspector Certification. Contractor shall also provide their qualifications/certifications of current LBP inspector certification, and applicable state licensure.

17. Tuberculosis (TB) and Flu Requirements

17.1. TB Screening. Prior to start of work within the healthcare occupancies, all contractors’ workers that will be working in patient occupied spaces shall submit for approval to the Contracting Officer TB screening and certificate of results. TB testing shall have occurred within 60 days of notice to proceed. All workers that work in the healthcare facility shall have the TB test with certification submitted to the Contracting Officer for approval by the Tibor Rubin VA Medical Center Infection Control practitioner.

17.2. VHA Directive 1192.01. Prior to start of work within the healthcare occupancies, all contractors’ workers shall comply with VHA Directive 1192.01 during flu season.

18. COVID-19

18.1. Social Distancing. All workers shall be required to follow CDC guidance and social distancing guidelines about COVID-19 prevention. Workers are always required to wear masks (except for medical reasons and must obtain prior approval) while on campus. Workers are also required to obtain the daily wristband from one of VALBHCS screening stations on campus before start of work.

18.2. COVID-19 Screening. Contractor shall also comply with all COVID-19 screening requirements currently in effect at the Tibor Rubin VA Long Beach Medical Center during the term of the contract.

18.3. General Compliance. The Covid-19 pandemic requires flexibility of the contractor due to the evolving nature of our understanding of the virus and the require response. Protocols may change moving forward.

19. Security and Sensitive Areas

19.1. General Area Access. General areas of the Tibor Rubin VA Medical Center facilities may be accessed by the contractor with as little as one day notice to the COR. Sensitive and security areas require special approval for access and access may be available by special appointment only. Access into these areas shall be scheduled with Tibor Rubin VA Medical Center at least one (1) week in advance and will be rescheduled if the requested dates and times are not convenient for the functioning of the using service. COR will assist in scheduling with the using services. These areas include:

19.1.1. Bldgs. 126, 150, 133, 164 and 166 – Patient care areas (e.g. patient rooms and exam rooms) (Special appointment). Ambulatory areas shall be visited after normal working hours only.

19.1.2. Bldg. 126, 5th Floor – Operating Rooms (Special appointment and prime time only)

19.1.3. Bldg. 126, 7th Floor – SPS Rooms (Special Appointment)

19.1.4. Bldg. 126, 3rd & 4th Floor – ICU (Special Appointment)

19.1.5. Bldg. 126, 6th & 9th Floors – Special procedures and GI Procedure Rooms (Special Appointment)

19.1.6. Bldg. 2 & Bldg. 164 – Pharmacy Clean Areas (Special appointment)

19.1.7. Bldg. 7 – Agent cashier (Special appointment)

19.1.8. Bldg. 165 – Canteen Area (Special appointment)

19.1.9. Bldg. 138 – (Special Appointment and 4 training by VA for all field staff)

Notes:

Additional areas designated as “sensitive and security areas” may be added as needed.

Photographing shall be limited to deficiencies noted during the survey only. Any photographing of other areas is prohibited unless permission is provided by the COR. Photographing of patients is strictly prohibited.

Contractor shall check-in with the COR before entering any sensitive and secure areas outlined here and any other areas that may be identified during the survey by the COR and/or VA Long Beach staff.

Contractor shall use parking lot I (North) only.

20. Inspecting

20.1. Minimizing Exposure to Hazardous Materials. The Contractor shall perform survey activities in a manner that will minimize the survey team; VA patients; visitors; and staff’s exposure to asbestos fibers, lead dust, and other hazardous material. The contractor shall immediately notify the VA COR and Safety Officer of any imminent asbestos or lead hazards encountered during the course of the survey (i.e., any condition that could potentially exceed the asbestos and/or lead PELs). The contractor shall likewise notify the VA COR and Safety Officer of any areas where access should be limited, and signs erected immediately to warn of asbestos or lead health risks.

21. Furnished Property

21.1. Contractor Furnished Equipment. Contractor shall provide all the labor, materials, equipment and transportation necessary to conduct the survey, collect samples, perform lab analysis and produce required deliverables.

22. Stop Work Order

22.1. Verbal Stop Word Order. Contracting Officer, Chief of OSEMS, COR, and the Chief, VA Police Service or their designated representatives (e.g., occupational safety & health staff, VA Police Officers) may present a verbal stop work order to Contractor. A stop work order may be issues if Contractor is advised of any imminent or serious health or safety hazard which Contractor is creating, and which Contractor refuses to take immediate, appropriate corrective action to mitigate. Such a verbal stop work order shall be followed by a written stop work order within 24 hours by the Contracting Officer to the Project Manager. Work will not be allowed to resume until authorized by the Contracting Officer, after consultation with the Chief of OSEMS, VA Police Service and COR, to ensure that the imminent or serious health or safety hazard has been abated.

23. Schedule & Operational Hours

23.1. Proposed Schedule. The contractor will submit a schedule of proposed operations for approval. The schedule is subject to change so that the contractor’s work does not conflict with or otherwise disrupt normal government operations. The majority of the work to be provided under this contract shall normally be accomplished between 7:30am and 4:00pm, Monday through Friday, except Federal Holidays, unless otherwise approved by the COR. Certain areas such as the ambulatory and patient care areas will require the survey to be performed after normal working hours which include weeknights and weekends. All work shall be performed in such a manner that there will be minimum interruption, or interference with, the proper execution of the Tibor Rubin VA Medical Center operations. Contractor must adjust the schedule for areas with patient care to be completed during after-hours if needed. Contractors must obtain written permission from the Contracting Officer at least 4 working days prior to work on Saturdays, Sundays, or Federal holidays. The following federal holidays are observed:

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