SOW ARMORED SERVICES Miami.pdf

STATEMENT OF WORK

ARMORED SERVICES

Miami and Sea Port

1.0 INTRODUCTION

1.1 Background: Department of Homeland Security (DHS), U.S Customs and Border Protection (CBP), Miami and Miami Sea Port, FL entry areas has an ongoing requirement for armored services in the Miami and Sea Port entry areas.

This requirement has been in existing for a number of years, and is expected to continue for an indefinite period. Typical performance requires the contractor to provide pick-up and delivery of cash and financial instruments to designated location(s). There is no method of predetermining the value of daily collections that may require transport and delivery.

1.2 Objective: The purpose of this procurement action is to provide armored car services in support of CBP Miami and Sea Port entry area.

These services shall be provided throughout an initial defined area that is subject to change.

2.0 SCOPE OF WORK

The contractor shall provide all supervision, personnel, equipment, labor, bonding, licenses, permits and supplies necessary to perform armored car services to the CBP Miami and Sea Port area. These services require the contractor to pick up and deliver sealed deposit bags at designated locations.

There is currently two (2) planned pickups and one (1) stop that requires services between the hours of 10:00am and 4:00pm, except Saturday, Sunday, and federally recognized holidays. The pickups shall be as follow:

Mondays, Tuesdays and Fridays from 10:00am to 12:00 noon at:

Customs and Border Protection Miami Sea Port 903 South America Way Miami, FL 33132

Wednesday, from 10:00am to 4:00pm at:

Customs and Border Protection 6601 NW 25th Street Miami, FL 33122

The one (1) stop will be to deposit the items collected at the financial institution:

Bank of America 17100 NW 59th Avenue Hialeah, FL 33015

Federal Holidays

Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Labor Day New Year’s Day

3.0 PERIOD OF PERFORMANCE

Base Period: Period of twelve (12) months from date of award

Option Period 1: Period of twelve (12) months from the end of Base Period Option Period 2: Period of twelve (12) months from the end of Option Period 1 Option Period 3: Period of twelve (12) months from the end of Option Period 2 Option Period 4: Period of twelve (12) months from the end of Option Period 3

4.0 PERFORMANCE REQUIREMENTS

4.1 PERFORMANCE INTERRUPTION

Performance is not to be interrupted as a result of an approved schedule change.

4.2 LIABILITY LIMITATIONS

The Contractor shall assume full responsibility for all sealed containers, and their content, up to $50,000.00 that have been transferred to the Contractor for transport.

4.3 RETENTION OF COLLECTIONS

Collections may be “if needed” retained by the Contractor personnel overnight, however, all collections that are picked up by the Contractor shall be delivered to the financial institution the same day or day after, no exceptions

4.4 COMMINGLING ARTICLES

CBP collections presented to the Contractor for transport and delivery shall not be commingled (intermixed) with collections from other sources. This includes the private sector or other Government agencies. CBP collections are to remain segregated at all times.

4.5 ASSUMPTION OF LIABILITY

Upon pickup of the collections, the Contractor shall inspect the collections for damage and completeness. When the Contractor is satisfied that the collections are complete and undamaged, the Contractor shall endorse the applicable release/acceptance/transfer form assigning liability to the Contractor.

4.6 RELEASE OF LIABILITY

Upon delivery of the collections, a designated financial institution representative shall inspect the collections for damage and completeness. When the designated financial institution representative is satisfied that the collections are complete and undamaged, the designated financial institution representative shall endorse the applicable release/acceptance/transfer form relieving the Contractor of liability.

4.7 DESCRIPTION OF ARTICLES

Currency is the only item to be collected under the terms of this agreement.

4.8 SECURITY

There are no specific classification level requirements associated with this project. Information is deemed unclassified. Contractors supporting this project shall be U.S. Citizens, and free of criminals convictions.

5.0 WORK PRACTICES

5.1 WEARING UNIFORMS

All contracted employees are required to wear their prescribed duty uniform. The uniform will conform to vendor’s standards and operations guidelines and include a uniform shirt, uniform pants and appropriate gear.

5.2 IDENTIFICATION OF PERSONNEL

The Contractor is responsible for his employees having all required identification credentials in their possession at all times while on protected premises. Under this contract, the credential required by CBP must contain the following for each contracted employee.

A photograph of the employee that is at least one inch square. The photograph will show at least the head and shoulders and will be no more than one year old at the time the credentials is issued.

Date of issuance Signature of Employee Identification of employee and validation by the issuing authority.

6.0 INVOICE

All invoicing will be through the Federal Government Invoice Processing Platform (IPP):

A. The contractor must use IPP for contracts and orders awarded April 11, 2016 or later and must use the non-IPP invoicing process for those contracts and orders awarded prior to April 11, 2016.

B. "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract. The IPP website address is https://www.ipp.gov.

C. The IPP was designed and developed for contractors to enroll, access and use IPP for submitting requests for payment. Contractor assistance with enrollment can be obtained by contacting IPPCustomerSupport@fms.treas.gov or phone (866) 973-3131.

D. If the contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the contractor must submit a waiver request in writing to the contracting officer.

E. In addition to the requirements of the use of IPP, the contractor is required to submit a copy of the invoice to the contract POC for approval at the end of each month. The following information should be included in each invoice:

• Vendor Name and address

• Purchase Order/Contract Number

• Invoice Number and date

• Period of Service

• Total of all items

8. CONDITIONS OF CONTRACT: Only the CO has the authority to represent the

Government in cases where the award requires a change in the terms and conditions, delivery schedules, scope of work and/or price of the products and/or services under this task order.

9. DISCLOSURE INFORMATION: Any information made available to the contractor/ vendor by the government or its customers shall be used only for the purpose of carrying out the provisions of this contract. This information shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract.

A. In the performance of this contract, the contractor/vendors assumes responsibility for the protection of the confidentiality of government records.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fms.treas.gov

B. When applicable the contractor/vendor shall adhere to the requirements found in part 24 of the Federal Acquisition Regulation, Protection of Privacy and Freedom of Information.