SOW - ARC FLASH STUDY BRONX VA.docx

STATEMENT OF WORK

PROJECT # 526-26-101

ARC FLASH STUDY – A/E

DEPARTMENT OF VETERANS AFFAIRS

JAMES J. PETERS VA MEDICAL CENTER

130 WEST KINGSBRIDGE RD

BRONX, NY 10468

I. GENERAL SCOPE

This SOW defines the minimum requirements of completion for each phase of the project design. All work will be in accordance with NFPA 70E current edition and VA requirements. This document involves several disciplines. A/E will supply all labor, materials and services to include but is not limited to Architectural Specifications, electrical, mechanical, Value Engineering, progress phasing scheduling and estimating as well as other design considerations, to design for a complete Arc Flash and Electrical Coordination Study which will include but is not limited to the following:

A) Update Arc Flash and Electrical Coordination Study Service Contract

1) Review previous Arc Flash and Electrical Coordination Study from Encorus Group furnished to us 100% in 2021.

2) Update the Arc Flash and Electrical Short Circuit Coordination Study from 2021 to include all changes in the electrical system since 2019.

3) Studies are to include the entire facility including Buildings 16, 100, 101, 105, 106, 107, 108, 110, 111, 113, 114, 115, 118, 121 and 122, etc.

4) Provide full Arc Flash Survey which will include to remove and replace all labels on all panels, electrical distribution equipment, etc. throughout the facility as per the most current NEC label requirements.

5) The contractor will survey the installations and shall provide up to date electrical system single-line diagrams as required by NFPA-70E, current edition, “Standard for Electrical Safety in the Workplace”, as referenced in OSHA 29 CFR 1910 Subpart S, Appendix A.

6) Electrical short circuit coordination study will require surveying breakers, switchgear equipment and breakers, switchboards, panelboards, transformers, ATS, etc. Study is to show current sizes, calibration settings, etc.

7) This information shall include nameplate data for electrical components (e.g. transformers, medium voltage switchgear, panelboards, switchboards, motor control centers, etc.) for all portions of the electrical system from the utility interconnect through the lowest rated panel.

8) Cable sizes, types, and lengths between electrical equipment components and up to date utility source data shall be provided for an accurate single-line representation of the electrical system.

9) A/E must calibrate all 4160 and 480 switchgear and breakers in the 4160V electrical room and both 480V electrical rooms (MSS1 And MSS2) based on the study findings. Note 480V rooms MSS1 and MSS2 have new Schneider Electric Masterpact Breakers. The tests shall include:

· Time Current

· Trip and Close Time

· Functional

· Secondary Injection

· Vacuum Integrity

10) Thermography must be performed on all switchgear, switchboards and panels and a report prepared per the below requirements.

· The date and time of the inspection

· The name and qualification of the thermographer

· The type and model of the thermography equipment used

· The emissivity and reflected temperature settings used

· The ambient temperature and humidity conditions

· The circuit loading characteristics and operating conditions

· The location and identification of the equipment inspected

11) Contractor is to provide their own PPE as necessary to inspect any of the equipment apart of our electrical distribution system. VA staff are not available to assist the Contractor in accessing/opening electrical equipment; therefore, the Contractor must not assume such support will be available and, accordingly, shall hire a local electrician, have proper staffing, PPE, and equipment to perform such tasks without VA assistance. The Bronx VAMC will not provide more than two electricians to escort the survey, so the Contractor shall plan accordingly and not have more than two teams on-site per trip.

12) Unique characteristics of the equipment installation shall be provided which may impact the magnitude of the potential hazard (e.g. open space versus enclosure).

13) Data collection may require removal of barriers, opening of front panels, etc. while equipment is energized.

14) Over-current device settings shall be verified.

15) VA will provide any updated drawings as necessary that contractor does not have.

16) VA will provide assistance from inhouse electricians and/or Projects and Planning for contractor to obtain access to all areas.

17) Contractor should be qualified to open any given equipment if necessary to complete survey and studies.

18) All survey work will be accomplished on energized equipment unless an outage is absolutely necessary on specific equipment. All requests for outages must be submitted in writing to and approved by the Facility Manager/Chief Engineer. Appropriate protective devices (PPE) and/or equipment shall be used in those exceptional cases where it is necessary to remove covers/open equipment thereby exposing live buses or other energized components.

19) The electrical system study will include site visits to the VAMCs by a team from the Contractor. The contractor’s team members will consist of experienced, professional staff having extensive knowledge in the field of electrical power and shall include at least one registered professional electrical engineer. The Contractor will be responsible for obtaining all necessary data for these reports from as-built drawings, field investigations and from available VAMC staff (utilizing the staff’s knowledge and familiarity of the facility electrical systems).

20) Provide 4 copies of the arc flash and electrical coordination study at project completion.

21) Information for site electrical utilities will also be gained from as-built drawings and contractor’s personal inspection of these utilities. The contractor shall review current Electrical Studies and update drawings, panels and PPE equipment as necessary to reflect current conditions of the installation.

22) All design to be done as per VA specifications and design manuals, NFPA 99, 101, NFPA Code 70E, all current versions. All scale is to be metric and standard.

B) General Notes:

1) Any drawings provided by the Government are for reference only and it is the responsibility of the contractor to field verify all drawings, installation methods and dimensions for accuracy.

2) Contractor must clean construction site daily.

3) Contractor is to furnish all warranties, operation and service manuals for the job and new equipment prior to final payment. All warranties begin when approved and accepted by Bronx VA.

4) Contractor is responsible for securing the construction site, while maintaining the integrity of the Medical Center security.

5) Contractor must comply with all necessary James J. Peters Bronx VA Medical Center policies regarding Security issues, Parking, Safety Procedures, Infection Control Measures, Construction Waste Management, Ethical Conduct, etc.

6) As-built drawings will be verified by the A/E prior to using information contained in these drawings for design. A/E design shall also include requirements contained in VA standards. Drawings shall be on standard VA drawing sheets in accordance with VA Construction Standards and VA Standard Details. Construction drawings shall be provided on latest AutoCAD. All final construction documents will be submitted to the VA on a CD provided by the A/E.

II. METHOD OF PROCEDURE

A. Contractor shall make an on-site inspection of all areas within the scope of the project to familiarize themselves with existing conditions. The contractor shall verify all dimensions including verification of drawings and information furnished the A/E by the VA.

B. Upon appointment by the Director, Facility Management Service Center, the A/E will be assisted by VA Facility Management staff in confirming existing conditions. The VA makes no guarantee as to the accuracy of any as-built drawings furnished or information provided. The A/E must verify all conditions.

C. The contractor shall meet with all necessary staff and medical center management to determine the Medical Centers requirements. The contractor shall use this information and provide several planning options to address these requirements.

III. REVIEW REQUIREMENTS

The following are minimum requirements for review purposes only. This does not relieve the Engineering Firm of responsibility to produce a complete set of construction documents and estimates in accordance with industry standard practice and VA criteria.

A. The Engineering Firm shall prepare and coordinate all engineering and site drawings, calculations, specifications and cost estimates. The degree of completion and the stages of submission shall be as specified.

B. For each submission, the Engineering Firm shall incorporate the corrections, adjustments, and changes made by the VA at the previous review. The Engineering Firm shall date all reports, studies, and other submission material.

C. Provide computations and sizing calculations for mechanical, plumbing, and electrical designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretations of input/output and description of program procedures.

D. If subsurface investigation is necessary, submit the criteria for the subsurface investigation and the qualifications of consultants being considered for the investigation. Start subsurface investigation upon approval of the proposal by the COR.

IV. DELIVERABLES AND UPDATED REPORTS AND DRAWINGS

A. Compliance of Preliminaries-65% Design Review Drawings shall be completed to the extent the following is shown:

1. Copies of each submittal shall be provided to project engineer.

2. Drawings (Full-size for site, primary one-line diagram and secondary oneline diagrams) Use the latest version of AutoCAD (compatible with the local VAMCs version) and provide the viewer on each CD. For the Final Study Submittal, the VAMC shall receive “live” CADD drawing files which can be manipulated and updated.

3. Reports shall be loose leaf, three-hole punched, in an appropriately sized binder to include all data and drawings.

4. Submit, with the bid proposal, a proposed schedule for completion of each of the studies in the order as listed above.

5. The content requirements for each submission:

a. Letter from local electric utility provider indicating the available fault current at the point of service.

b. Executive Summary.

c. Minutes of all meetings with VA personnel.

d. Analysis and calculations for the Primary Distribution System and partial Secondary Distribution System for each building including switchgear, switchboard and distribution panel etc. Analysis shall include Short Circuit Study and Protective Device Coordination Curves (black only). The analysis shall be based on the actual device data (including but not limit to fuses, breakers and relays).

e. All items identified in Specific Scope, as a separate Tab or Section to include:

A. One-Line Diagram B. Grounding Analysis C. Short Circuit Study D. Hazard-Risk Table E. Coordination Curves (In black) F. Voltage Drop Calculations G. Emergency Power Analysis H. Recommendations I. Protective Device Settings

6. Completed analysis and calculations for the entire Primary and Secondary Distribution.

7. Completed one-line diagrams. Each building on the Building List that attached to the Scope of Work shall be identified on the diagrams.

B. Final Project Review - 100% Completed Design

1. For Final Submission, provide four hard copies and four electronic copies (compact disc) of the electrical system study (including data files). One original document of Final Submission shall be sent to Chief Engineer at VAMC and shall include:

2. A completed Report, including all corrected data from the 65% submittal and the coordination curves shall be printed in color.

3. Responses to the 65% submission comments from VACO, VHA and VAMC, including annotations and response.

4. Electronic copy (CD) of the entire report including all SKM data, AutoCad, Word, Excel files and PDF.

5. Color photos that show electrical distribution equipment.

6. Arc Flash Boundary Signage/Labels WILL BE INSTALLED reflecting the results of the Hazard-Risk Table at each installation. NOTE: Signage/labels need to be INSTALLED ON EACH PANEL, MCC, switchgear, ATS, etc.

7. Provide final report with stamp and signature by a Licensed Professional Electrical Engineer.

C. Format Three (4) copies of the Final Submission shall be sent to each Chief Engineer:

Those copies shall include the followings:

a. The Executive Summary.

b. Analysis and Recommendations.

c. Protective Device Settings.

d. Responses to the 65% submission comments from VAMC, including annotations and response.

e. One-line diagrams for primary distribution system on 11”x17".

f. Electronic copies (CD) of the entire report including all SKM data, AutoCad, Word, Excel files and PDF formats.

g. Provide final report with stamped and signed by a Licensed Professional Electrical Engineer.

D. Architectural

1. Submit a 100% complete and coordinated set of construction drawings and specifications.

2. Submit fully dimensioned floor plans showing all revisions required by comments from the previous review meetings.

3. Submit interior details.

4. Submit drafting symbols, and abbreviations, general notes and schedules that are complete and coordinated with all contract documents.

5. Submit a complete and coordinated finish schedule.

6. Submit demolition plans, existing finish schedule and notes, on demolition plans.

7. Submit completed building sections, wall sections and exterior elevations that show finish floor elevations and indicate all building systems and materials.

8. Submit completed reflected ceiling plans for entire buildings, indicating all ceiling mounted equipment, lighting fixtures, air diffusers, registers, etc.

9. Submit equipment plans and details with all revisions from comments on previous submittal.

E. Electrical

1. Submit 100% complete drawings including legend symbol list, details and schedules.

2. On the electrical one-line diagrams and risers show the final sizes, ratings, feeders and identification of the electrical equipment.

3. Plans shall include any major equipment to be removed and/or relocated. Any equipment, devices or fixtures to remain and be reused shall be shown where necessary for rewiring.

4. Submit the complete final lighting, load and sizing calculations. (i.e. transformers, conductors, panelboards, etc.).

5. Indicate the short-circuit current values available at each level of distribution on the oneline and riser diagrams.

6. Submit a full set of floor plans. Show locations of primary distribution switchgear, engine generator sets, unit substations, feeder routing plan and other major pieces of equipment.

7. All floor plans shall have room titles and area functions shown on the drawings. Location of all equipment, lighting fixtures, outlets for power, fire alarm devices, and signal outlets and devices shall be shown. Layouts of specialty areas (radiology, office/exam, bed areas, O.R.'s, I.C.U.'s, etc.) are to be laid out.

8. All electrical drawings shall show smoke partitions and fire alarm zones.

9. Phasing and shutdown requirements.

F. Phasing Requirements

1. Phasing requirements shall describe the general sequence of the project work, estimated project duration (including allowances for delivery items), and what government constraints will exist that will influence the Contractor's approach to the construction project. In addition, special attention shall be given to asbestos abatement requirements to ensure that the project phasing plan and associated cost are reasonable. Adequate time shall be allocated for the evaluation for asbestos abatement areas in addition to the time to perform the asbestos abatement work that must precede the general construction. The Engineering Firm shall submit the following phasing information:

a. Phasing Narrative in written form which outlines phasing requirements and sequence with all areas of the project identified as a part of some phase. Each phase description shall include constraints particular to that phase, what other phases that must precede it, and any VA moves which must precede the start of the phase or phases. If equipment and other removable items require storage and relocation by the government, because of asbestos abatement, these requirements shall be listed in the phasing narrative. Special phasing constraints which may be common to the project should be listed at the end of the narrative and not within each individual phase description.

b. Individual phases shall be outlined and labeled on all drawings including site, architectural, structural, plumbing and electrical drawings. Phases shall be outlined on the submitted full sized drawings.

c. All systems shall be designed so that, upon completion of a particular phase, the entire area covered by that phase can be occupied by the Medical Center personnel with all systems functioning properly.

G. Specific Scope The Contractor shall update current electrical studies to ensure all reports shall have a complete short circuit and coordination study including voltage drop calculations on the entire electrical system/s (both normal and emergency). It shall begin at the incoming utility electrical service (for the normal system) and at the emergency generators (for the emergency system) and continue through to each branch circuit panelboard, motor control center or motor control panel in each building. The study shall include a system one-line diagram; short circuit and ground fault analysis, protective coordination plots, voltage drop calculations and the following for each building:

a. One Line Diagrams:

1. The one-line diagrams shall show the schematic wiring of the electrical distribution system for each building. Include all electrical equipment and wiring protected by the over current devices.

2. Also show on the one line diagrams the following specific information:

a. Calculated short circuit values at each bus.

b. Breaker and fuse ratings.

c. Transformer kVA, voltage ratings and wiring connections.

d. Voltage at each bus.

e. Identification of each bus.

f. Conduit material, feeder sizes and lengths.

g. Generator kW and voltage ratings.

H. Short Circuit Study

1. Systematically calculate the fault impedance to determine the available short circuit and ground fault currents at each bus. Incorporate the motor contribution in determining the momentary and interrupting ratings of the protective devices. Motors less than 25 HP may be grouped together.

2. The study shall be calculated via most up to date software. Pertinent data and the rationale employed in developing the calculations shall be incorporated in the introductory remarks of the study.

3. Present the data determined by the short circuit study in a table format.

Include the following:

4. Transformer kVA and voltage ratings, percent impedance, X/R ratios and wiring connections.

5. Generator kW and voltage ratings.

6. Conduit material, feeder sizes, length and X/R ratios.

7. Device identification (Manufacturer, Catalog No. and Device Curve No. and ID)

8. Operating voltage.

9. Protective device.

10. Device rating.

11. Calculated short circuit current.

12. Hazard-Risk category at each piece of equipment for the worst-case fault condition.

I. Hazard Risk Table For each piece of electrical equipment identified in the Short Circuit Study above, provide in table format the following information using NFPA 70E, 2004 edition and calculations as appropriate:

a. From NFPA 70E, Table 130.2 (C) “Approach Boundaries to Live Parts for Shock Protection.”

i. Limited Approach Boundary.

ii. Restricted Approach Boundary.

iii. Prohibited Approach Boundary.

b. From NFPA 70E, Article 130.3 “Flash Hazard Analysis." A flash hazard analysis shall be done in order to protect personnel from possibility of being injured by an arc flash. The analysis shall determine the Flash Protection Boundary and the Hazard/Risk Category. From NFPA 70, Annex D.8, "Basic Equations for calculating Incident Energy and Flash Protection Boundary."

The contractor shall use IEEE Standard 1584 equations to estimate incident energy and Flash Protection Boundary and install labeling to all panels to include providing PPE and training to 8 personnel at each VAMC.

c. From NFPA 70E, Table 130.7 (C) (9) (a) “Hazard Risk Category Classifications”, include in the table the worst-case Hazard Risk Category (0 through 4) associated each piece of equipment. (i.e. work on any energized parts of Metal Clad Switchgear, 1kV and above, has a Hazard Risk Category of 4) List and provide required protective FR clothing for each category for 8 personnel at each VAMC.

J. Arc Flash Labeling

1. Contractor shall produce and deliver to the VAMC arc flash warning labels for all equipment in our electrical distribution in accordance with NFPA 70 (NEC) and NFPA 70E. Labels shall be 4” x 6” (nominal) printed on industrial quality, adhesive backed vinyl. “Danger” labels shall have preprinted headers in red; “Warning” labels shall have pre-printed headers in orange. Electrical equipment shall be labeled IAW NFPA 70, Article 110.16. The arc flash hazard analysis to be determine the Arc Flash Protection Boundary for each label shall be calculated IAW NFPA 70E Paragraph 130.3. For each device for which a hazardous analysis is conducted, the equipment shall be field marked with a label containing the available incident energy or required level of PPE.

2. In addition to the requirements of NFPA 70 and 70E, each customized label containing specific available incident energy or required level of PPE shall identify the corresponding piece of electrical equipment, by Panelboard or device identifier and Building number. The identification shall have building identifiers but will be installed by the contractor.

K. Coordination Curves:

1. Prepare the coordination curves to determine the required settings of protective devices to assure selective coordination. Graphically illustrate (using log paper) that adequate time separation exists between series devices, including the utility company upstream device. Plot the specific Time Current Characteristics (TCC) of each device in the electrical system as follows:

a. Provide TCC curve down to the last branch-circuit panelboard (regardless the protective device is an adjustable or fixed device) in the three-branches of the Essential Electrical System (EES).

b. Provide TCC curve down to the last adjustable device (stop after the first fixed device) in the Normal System but at the minimum two-level curves from each of the building Service Entrance switchgear/switchboard shall be provided.

2. The following specific information shall also be shown on the coordination curves at each level of power distribution system:

a. Device identification (including Manufacturer, Catalog Number, and Device Curve Number and ID)

b. Voltage and current ratio for curves.

c. 3-phase and 1-phase ANSI damage points for each transformer.

d. No-damage, melting, and clearing curves for fuses.

e. Cable damage curves.

f. Transformer inrush points.

g. Maximum short circuit cutoff point.

h. Excerpts from one-line diagram reflecting the protective devices modeled on each curve. This excerpt may be inserted onto a corner (typically, top right-hand) of the curve print out or may be on the preceding facing page for ease of reference.

i. Provide explanation, analysis, and recommendation to achieve better coordination.

j. The analysis for recommended curve of a particular device shall be put right after the existing curve in the report for comparison.

3. Develop a table to summarize the settings selected for the protective devices. Include all medium voltage devices in the table, as well as all low voltage devices which require modification, showing the following data:

a. Device identification.

b. Relay CT ratios, tap, time dial, and instantaneous pickup.

c. Circuit breaker sensor rating, long-time, short-time, and instantaneous settings, and time bands.

d. Fuse rating and type.

e. Ground fault pickup and time delay.

L. Voltage Drop Calculations

1. Provide voltage drop calculations for all three-phase branch and feeder circuits. Show calculated voltages at each bus and voltage drops on each feeder.

2. Calculations shall be based of the maximum values of kVA, kW, kvar, power factor and amperes for each power circuit.

a. For branch circuit level, use 80% of nameplate rating.

b. For incoming service and distribution level, use 50% of the nameplate rating or actual maximum peak demand load collected in the field if it is available.

3. Provide tabular information showing the sizes of all cables, transformers and other circuit data.

4. Provide a system one-line diagram which clearly identifies individual equipment busses, bus numbers, cable and bus connections and other circuit information.

5. Provide a separate section or tables which provide an evaluation of the calculated voltage drops with recommendations for improvements where voltage drops exceed the allowable NEC limits.

M. Emergency Power System Analysis First, a narrative describing the existing emergency power system(s) at the medical center shall be provided, to include a description of each emergency generator, physical location, size (kW and ampacity), voltage, configuration (phase, wire), circuit number, age, and overall condition. A summary of the average loading on each generator (based on data provided by the VAMC) shall be provided and then compared to projected future loads (A-E shall develop load projections from discussing forecast projects and growth with VAMC engineering staff). Finally, A-E shall provide a qualitative narrative on the suitability of the existing generators to meet projected future loads. If existing Emergency Power System, including generators, is not adequate to meet either current or future demands, recommendations shall be provided in the study.

N. Analysis and Recommendations

1. For all electrical equipment, determine if adequate code clearances exist. Note cases by site, building and specific equipment that do not include adequate code clearances and provide a cost estimate to resolve the problems. Provide information in table format.

2. Determine if ground fault protection exists where required by NFPA 70 Articles 215 and 517. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

3. For all automatic transfer switches, determine if the correct 3-pole or 4-pole switches are used. Where ground fault protection is used on the normal feed to the switch, determine if the switch is correctly wired. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

4. Note any use of cable limiters and provide recommendations to avoid any single phasing conditions. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

5. On the medium voltage switchgear, where undervoltage relays (27) are used, determine whether all 3 phases are monitored or only 2 phases are monitored. For those locations where only 2 phases are monitored, provide a cost estimate for providing adequate protection for all 3 phases.

6. Analyze the short circuit calculations and highlight any equipment that is determined to be underrated. Provide recommendations to effectively protect the underrated equipment.

7. After developing the coordination curves, highlight areas lacking coordination. Present a technical evaluation with a discussion of the logical compromises for best coordination.

8. Assess the equipment condition using grading method in term of A, B, C, D and F.

Grade A - Like New Condition. Majority of useful life span remains. "Excellent".

Grade B - Good Condition. Over half of useful life span remains. "Good" Grade C -Average Condition. Less than half of useful life span Remains "Average”, or "Fair", or C+ "Above Average" Grade C- -Workable Condition. May be past assigned useful life but still working. "Keep an eye on it" Grade D - Poor Condition. Past assigned useful life. Failure is not critical. "Poor" or "Problematic" Grade F - Critical Condition. Needs immediate attention. "Failing" or "Critical"

9. Protective Device Settings:

a. For all adjustable and fixed protective devices, provide tables to show existing settings and new settings where changes are recommended for proper protection.

b. If adjustments will not provide adequate protection, provide recommendations to update or replace the existing underrated equipment and include cost estimates to accomplish the necessary corrections.

c. Provide table in Excel format to show ONLY the devices that require that their settings need adjustment.

V. SCHEDULE

1. Site survey work shall begin as soon as Chief of Facility Management and Project Engineer approves the submitted schedule from contractor. Contractor to request kick off meeting with Project Engineer and Facility Chief Engineer after award of contract within ten days. The final report shall be completed, submitted and approved within 120 calendar days after the Notice to Proceed.

2. The study will provide an independent and documented overview of the entire electrical infrastructure condition at the Medical Center. The Medical Center shall be contacted at least three (3) weeks in advance of the site visit to allow ample time for the Medical Center to arrange the staffs and prepare the necessary documents.

3. The electrical study shall not take longer than 120 calendar days. This includes all labeling and issuing of PPE at each location. Draft final report shall be submitted 30 days before the submission of the complete final report. The draft final report will be reviewed for each VAMC by the Chief Engineer with comments, edits and corrections provided to the contractor within three weeks after receipt of the draft final report. The contractor shall provide a schedule for the staggered start and staggered submission/completion of these awarded studies over a period of 120 days. All PPE and labeling are required at all sites.

4. Draft final report shall be submitted 30 days before the submission of the complete final report. The draft final report will be reviewed by the government with comments, edits and corrections provided to the contractor within three weeks after receipt of the draft final report.

5. Contractor shall submit a tentative delivery schedule to Contracting Officer for approval prior to any work.

ATTACHMENT A

COMPUTER AIDED DESIGN AND DRAFTING STANDARDS

PROJECT # 526-26-101, Arc Flash Study

The A/E shall adhere to the following criteria for CAD under this contract.

A. Graphic Format All CAD data shall be supplied in the latest version of the translation format, Drawing Exchange Format (DXF). The contractor will be responsible for ensuring that all files shall translate to the VAMC's target CAD system. The Bronx VA's current target CAD system is AutoCAD (latest version).

B. Delivery Media All CAD data shall be delivered on a CD ROM. All data files shall be organized using the directory structure (path) as outlined in the CAD Standards, Naming Conventions section of this document. All files shall be free of corrupted or unusable data.

C. CAD Standards

1. CAD drawings shall be 2-dimensional drawing files. All drawings should be registered with the lower left limits set at 0,0 x-y coordinate vectors.

2. Translated files shall not exceed 1.44 MB unless approved by C.O.T.R.

3. Lettering: Only default font style 0 shall be accepted. No attempt to map fonts to Drafix should be made.

-The text sizes to be used are as follows:

General Notes & Associated Text at 1/8" Drawing Subtitles at 1/4" Drawing Main Titles at 1/2" Or Approved by C.O.T.R.

4. Symbology (graphic libraries/details/border and drawing sheets) shall be provided to the contractor by the Department of Veterans Affairs upon request. These graphics libraries shall be project specific. The contractor shall provide VA with any special symbology developed for this project on separate delivery diskette.

5. Layering/Level Standards shall follow the American Institute of Architects (AIA) "Recommended Designations for Architecture, Engineering, and Facility Management Computer Aided Design". Cad layers guidelines shall be performed during translation.

6. All files created for use by the Department of Veterans Affairs will conform to the following directory path and file naming conventions:

Directory Path: \station number\building number\project number\discipline\11 character file name (includes 3-character extension) Abbreviations for Discipline Types ARCH Architectural CIVIL Civil/Survey ELEC Electrical INTERIOR Interiors LANDSC Landscape MASTERPL Master Planning MECHVAC Mechanical - HVAC PLUMB Plumbing ` SPACEPL Space Planning STRUCT Structural 3DMODEL 3 Dimensional Models Directory Path Example: \vamc526\project #\arch\ File names identify the drawing type and floor number. File names will contain alphanumeric characters a-z and/or 0-9 and may be up to 11 characters in length. Special characters are not permitted.

File name structure: DTf#xxxx.ext.

DT = drawing type, 2 character abbreviation f# = floor number, 2 digit number xxxx= the remaining 4 alphanumeric positions are user assignable to further define drawing, i.e.; building wing or zone.

.ext = drawing extensions (example: *.dwg, *.dgn,*.dxf).

Abbreviations for Drawing Type de Details di Diagrams el Elevations fp Floor Plans rc Reflected Ceiling Plan sc Schedules se Sections 3d 3D Models File Name Example: fp01n.dwg (floor plan, first floor, north wing, AutoCAD file).

D. Hardcopy and Documentation The A/E shall supply a hardcopy of the following items:

-CAD data file listings of diskette contents.

-Full size check plots of all drawings, fully identified with path and drawing name.

-Full size plot of special project specific symbology created by contractor.

E. Ownership All CAD files created and reimbursed for this project shall be the property of the Department of Veterans Affairs.

ATTACHMENT B

AUTODESK BUILD CONSTRUCTION MANAGEMENT PLATFORM REQUIREMENT

PROJECT # 526-26-101, Arc Flash Study

SECTION 01 32 00

CONSTRUCTION DOCUMENTATION

PART 1- GENERAL

1.1 DESCRIPTION:

A. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1.2 REQUIREMENTS:

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

1.3 ADDITIONAL REQUIREMENTS:

1. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

1. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

1. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

1. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

1. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

1. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

1. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

1. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

1. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

1. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.