SOW_ANT Kennewick Gate Replacement 32998013.pdf

PERFORMANCE WORK STATEMENT – SCOPE OF WORK

U.S. COAST GUARD

Aids to Navigation Team Kennewick 32998013 Gate Repairs for Station ANT Kennewick

SECTION 1 - GENERAL INFORMATION

1.1 Scope of Work

The contractor shall provide all personnel, equipment, tools, transportation, supervision and other items and services necessary to properly remove, replace, and make operable the gate motors located at Aids to Navigation Team Kennewick. The contractor must perform to the standards in this Scope of Work (SOW).

1.1.1 Place of Performance

434 Clover Island Drive Kennewick, WA 99336

1.1.2 Contracting Officer

Name: John Mangune Unit: USCG Base Astoria Address: 2185 SE Place Warrenton, OR 97146 Phone: (571) 607-1210

E-mail: John.A.Mangune@uscg.mil

1.1.3 Contracting Officers' Representative (COR)

Name: LT Michael Sadowski Unit: Sector Columbia River Address: 6767 N Basin Ave, Portland, OR 97217 Phone: (757) 469-2732 Email: Michael.s.sadowski@uscg.mil

1.1.4 Station Point of Contact (POC)

Name: MK1 Joshua Cokusis Unit: Aids to Navigation Team Kennewick Address: 434 Clover Island Drive, Kennewick, WA 99336 Phone: (509) 263-7487 E-mail: Joshua.J.Cokusis@uscg.mil

1.1.5 Bid Walk Through

A bid walk will be offered on Wednesday 02 SEPTEMBER 2026 at 0900. No other bid walks or site visits will be offered. Bid Walk is mandatory to be considered for the contract.

1.1.6 Contact for Questions

All questions regarding this Scope of Work must be sent through the US Coast Guard Contracting Officer’s Representative (COR).

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

1.2.1.1 The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.2.1.2 The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.2.1.3 The contract manager’s firm must be licensed and certified to conduct the work specified within the Scope of Work.

1.2.2 Contractor Employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.2.3 Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I- 551). Any exceptions must be approved by the Department's Chief Security Officer or designee.

1.2.2.4 Contractors shall identify in their proposals, the names and citizenship of all non-U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

1.2.3 Security Requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification, specifically a Real ID. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition. Prior to commencing work, the contractor shall send a roster to the COR which includes the names of the contractor employees who will be onsite, their dates of birth, and their license number. Contractor personnel will be subject to vetting and may be denied access for any reason.

1.3 Hours of Operation – Projected Date of Completion

The contractor must perform the tasks as required by the SOW under this contract during the following hours:

Monday through Friday between 08:00am and 4:00pm unless other time is specified. The contractor shall have all work completed within 90 days of award of contract.

1.3.1 Holidays: If applicable.

1.3.2 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3 above, the contractor must request the same in writing. Submit written request to the Contracting Officer’s Representative (COR) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

1.4 Award

It is the government’s intent to make award to the low cost responsive offered through issuance of a firm fixed price contract.

1.5 Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S.

Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website.

Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

SECTION 2 – DEFINITIONS

2.1 General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section

2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

2.1.1 Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

2.1.2 Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

2.1.2 Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

2.1.3 Technical Definitions: Not applicable to contract.

SECTION 3 – GOVERNMENT FURNISHED PROPERTY, MATERIALS, AND SERVICES

3.1 General Information

The Government will provide the facilities, equipment, materials, and services listed here:

3.1.1 On-site parking for contractor vehicles.

3.1.2 Laydown area for one dumpster (not to exceed 40 cubic yards).

3.1.3 Access to existing facility connections for potable water and electricity. Connections will not be modified to accommodate contractor access.

3.1.4 Access to USCG facility restrooms.

SECTION 4 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

SECTION 5 – SPECIFIC TASKS

The Contractor shall remove, replace, and make operational both main sliding gate motors, to include associated mounting hardware and chain to the gate.

5.1 Specific Tasks

5.1.1 Main Cantilever Gate: The contractor shall remove two (2) old gate motors, remove mounting hardware, and remove the chain from the gate assembly. The gate motors shall be replaced with 1HP motors due to the counter lever gate that put strain on the original motors. New motors shall be installed with all associated mounting hardware and materials. The contractor shall verify proper alignment of motors prior to the install. Install new mounting hardware, install new motors, and make necessary electrical connections and adjustments for proper operation of gate.

5.1.2 Final Cleaning: Upon completion, the contractor shall ensure all areas are clean and free of debris.

5.1.3 Final Inspection: In the presence of the Station POC, the contractor shall verify proper operation of the gate in manual and electric modes of operation.

5.1.4 Operation and Maintenance (O&M) Manuals: At the final inspection the contractor shall provide copies of all O&M manuals for installed equipment.

5.2 Submittals

The COR is authorized seven working days for review and approval of submittals.

5.2.1 Pre Construction Submittals: The contractor shall provide the following submittals for review and acceptance by the Contracting Officer’s Representative (COR) prior to the start of construction.

a. Construction Schedule

b. List of Project Personnel

c. Site Plan

5.2.2 Material Submittals: The contractor shall provide all material submittals to the COR for review and acknowledgement.

5.3 Utility Outages

The contractor shall notify the COR seven calendar days in advance of any utility outage. Notification shall include the building affected, the type of outage, and the duration of the outage.

5.4 Operations and Storage Facilities

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

5.5 Warranty

The contractor shall offer a warranty on workmanship pursuant to FAR 52.246-21 Warranty of Construction. This warranty shall continue for a period of 1 year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1 year from the date the Government takes possession.

SECTION 6 – ACCEPTANCE

6.1 Acceptance

6.1.1 Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form stating SOW completion. Once all recorded deficiencies are corrected the COR will issue a final letter of acceptance.

SECTION 7 – APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

7.1 Mandatory Publications

7.1.1 OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction

7.1.2 International Building Code

7.1.3 National Electric Code

7.2 Informational Publications

None