SOW Aerobic BPA 2025.docx

Performance Work Statement

GROUP EXERCISE INSTRUCTORS

For 482nd Force Support Squadron (FSS)

HOMESTEAD AIR RESERVE BASE (HARB)

Section 1

PERFORMANCE WORK STATEMENT

GENERAL DESCIPTION OF SERVICES

1. GENERAL: The work covered by this Blanket Purchase Agreement (BPA) consists of all necessary labor, transportation, and supervision to provide Fitness Class Instruction at the Sam Johnson Fitness and Sports Center at Homestead Air Reserve Base, Fl.

A. Blanket Purchase Agreement (BPA): Provide a variety of aerobic classes such as boot camp, yoga, spin, Zumba, etc. In accordance with the schedule noted in Section 1, Para. 2. Description of Services. This schedule may be changed as needed by the government’s technical representative designated in Section 1, Para. 13, Government Points of Contract.

B. Additional types of fitness classes may be added to this BPA, but they shall be approved by the Contracting Officer and added to this agreement by formal modification prior to the start of such classes.

2. DESCRIPTION OF SERVICES:

The Contractor shall provide Fitness Instructors for classes as follows:

A. Fitness Instructors shall be pre-approved by the designated Government Technical Representative prior to leading a fitness class.

B. Fitness classes shall be scheduled Monday-Friday.

C. Schedules times and number of classes shall be determined by the Fitness Center Director or designated representative.

D. Instructor shall arrive 10 minutes prior to the start of the class in order to prepare for the class.

E. Class hours are scheduled for, but not limited to, the following”

i. Aerobic classes Monday-Friday

ii. Number of classes and times scheduled but the Fitness Center is subject to change by authorized government technical and contractual representatives.

3. PERSONNEL.

A. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

B. Contractor's personnel must present a neat appearance and clothing must be safe for all operations involved in the agreement performance and present a proper image in the military family fitness facility. Proper workout attire requirements are posted in the fitness center.

4. FITNESS INSTRUCTOR QUALIFICATIONS/CERTIFICATIONS:

The Fitness Instructors shall meet the following qualifications, maintain the following certifications, and be pre-approved by the governments technical representative prior to the instructing of a class.

A. Fitness Instructors shall meet the following qualifications.

Fitness Instructors shall be physically able to provide the fitness class instruction they are scheduled to teach, and shall have the required certifications outlined in Section 1, Para 3.b. Fitness Instructors who are unable to perform the required services, or are not providing industry standard acceptable fitness classes, shall be replaced at the request of the governments designated contract and/or technical representatives identified in Section 1, Para 13, Government Points of Contact.

B. Fitness Instructors shall maintain the following certifications at no expense to the government.

i. Fitness Instructors shall be certified in the fitness area they wish to teach, and shall provide evidence of the same to the governments technical representative prior to any performance.

ii. Instructors shall be CPR certified and shall provide evidence of the same to the government’s technical representative.

C. Upon receipt of the required information, the Government’s Technical Representative will review the proposed instructor’s background and certifications and will either approve or disapprove the candidate. Once a decision is reached, the government’s technical representative will inform the Contractor of his/her decision. Under no circumstances shall a Fitness Instructor teach fitness classes until approved by the government’s technical representative.

5. PRIMARY POINT OF CONTACT:

The contractor shall designate a primary technical point of contact that is authorized to communicate with the government’s technical representative noted in Section 1, Para. 13 of the SOW. The contractor’s primary technical point of contact may conduct technical discussions with the government’s technical point of contact with regards to fitness instructors, classes, schedules, etc. All changes to the Blanket Purchase Agreement shall be discussed between the contractors authorized contract representative and Homestead Contracting.

6. FITNESS INSTUCTOR CANCELLATION/NO SHOWS:

A. The Contractor shall notify the Fitness Center Director or the Assistant Fitness Center Director 24 hours in advance if instructors are not available to instruct the scheduled class; and the Contractor is unable to back-fill the scheduled class with an approved Fitness Instructor.

B. It is the responsibility of the Contractor to provide Fitness Instructors IAW Section 1, Para. 2, Description of Services and Section 1, Para. 3, Fitness Instructor Qualifications/Certifications. Should the Contractor not provide Fitness Instructors as outlined in the agreement, the government may choose to cancel this agreement.

7. GOVERNMENT FURNISHED PROPERTY:

A. The Government shall provide facilities and exercise equipment.

B. The Government shall furnish an aerobic sound system capable of accepting MP3, IPhone, CD and cassette type media.

8. CONTRACTOR FURNISHED PROPERTY:

Fitness Instructors shall supply music in a format that is compatible with Section 1, Para 6, b. Government Furnished Property.

9. QUALITY ASSURANCE:

The Government shall monitor the Contractor’s performance under this Agreement using the following procedures:

A. The quality Assurance Evaluator (QAE) shall review contractors’ compliance with the Blanket Purchase Agreement terms. All findings of incomplete or unsatisfactory performance shall be recorded, verbal notice given, and confirmed in writing to the Contractor in the form of a Contractor Discrepancy Report. The Contractor shall reply in writing explaining the actions of the Contractor will take to address the unsatisfactory performance along with measures that will be implemented to prevent reoccurrences.

B. The QAE for this BPA is the Fitness Center Director identified in Section 1, Para 13, Government Points of Contact.

10. SAFETY:

All participants shall engage in warm up exercise activities prior to the start of all fitness classes. Participants who become injured during a fitness class should be assisted if needed to obtain medical attention. Injuries should be reported immediately to the Fitness Center Director and the Safety Representative as soon as the injury occurs. A report of the circumstances detailing how the injury occurred, the date and time of the injury and the actions taken by the Fitness Instructor shall be submitted to the government’s technical and contract representatives within 3 days after the injury occurs.

11. LOCATION:

The services shall be performed at the Sam Johnson Fitness/Sports Center, Bldg. 359, Homestead ARB, and FL

12. General Information:

A. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein B. Contractor Travel on HARB. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on HARB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart HARB C. Security Requirements. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces will conduct a background check on employees. Upon termination of employment or contract completion, the contractor shall be responsible for returning identification cards/base passes to Security Forces within 24 hours.

D. Federal Holidays. The following federal holidays are observed at Homestead ARB. The contractor is not required to perform services on federal holidays or the day set-aside for the holiday.

E. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicle while on Homestead ARB F. Damages. Any Government or privately owned property damaged by the Contractor shall be replaced or repaired immediately by the Contractor at no expense to the Government.

13. WORK HOURS:

All work shall be accomplished in such a manner that minimum inconvenience is caused to the using agency. All work shall be accomplished during the times listed under Section 1 Para 2, Description of Services, Monday through Friday, excluding Federal holidays. Additional classes may be scheduled by the government’s Technical Representative designated in Section 1, Para.

13.

14. CONTRACT PERIOD OF PERFORMANCE:

The period of performance is Date of Award plus 5 years.

15. GOVERNMENT POINTS OF CONTRACT:

GOVERNMENT CONTRACTING REPRESENATIVE

Mr. Felix Espada Bldg. 360, Room 122 Homestead ARB, FL Phone: (786) 4157403 Email: felix.espada.2@us.af.mil

GOVERNMENT TECHNICAL REPRESENTATIVE”

Marvin McKain, Fitness Center Director

Phone: (786) 415-8263/7091 Email: marvin.mckain@us.af.mil

GOVERNMENT QUALITY ASSURANCE EVALUATOR (QAE)

GOVERNMENT SAFETY REPRESENTATIVE

Mr. Robert Medlock Bldg. 360 Homestead ARB, FL Phone: (786) 415-7333 Email: Robert.medlock.1@us.af.mil

SECTION 2

DEFINITIONS

2.1. CONTRACTING OFFICER:

A person with the authority to enter into, administer, change or terminate contracts for the Government and make related determinations and findings.

2.2. DESIGNATED REPRESENTATIVE OF THE CONTRACTING OFFICER:

The individual or individuals designated in writing to the Contractor as being authorized to place calls for the Sam Johnson Fitness and Sports Center and to hold technical discussions required to administer the services. The written designation shall be issued and executed by the Contracting Officer.

2.3. QUALITY ASSURANCE EVALUATOR (QAE):

The representative of the Contracting Officer who performs technical surveillance of the contract.