SOW Adminstration Building Alarm System FY23.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Administration Building Alarm System

Stuttgart National Aquaculture Research Center

(SNARC)

2955 Highway 130 E Stuttgart, AR 72160

Prepared by Robert Ideker

April 12 2023

Statement of Work USDA, Agricultural Research Service

Scope Statement

The contractor shall provide all professional services necessary for installation of an alarm system in the Administration building at the USDA, ARS, Stuttgart National Aquaculture Research Center (SNARC), 2955 AR-130, Stuttgart, AR 72160 and provide a detailed quote and cost breakdown for the project. Preparation for this work will involve dialog with site personnel to determine the specific requirements.

The quote will be presented in MS Word format and the cost breakdown/analysis will be presented in MS Excel.

The contractor shall include all services and field labor, equipment, materials, and personal protective equipment necessary to perform the work.

Applicable Codes and Standards apply and are not limited to the following:

ANSI - American National Standards Institute.

ASME - American Society of Mechanical Engineers.

NEC - National Electrical Code, NFPA 72.

OSHA - Occupational Safety and Health Administration ADA – Americans with Disabilities Act

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes.

The document may be found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf.

Project Objectives The project consists of the following element:

1. Install an alarm control panel with an 8 hour back up battery.

2. Install 4 lighted LCD key pad at entry doors.

3. All detectors will be on an identifiable, independent zone with no exposed wiring.

4. System will have room for future expansion with up to 8 additional zones available.

5. Install power supply for the alarm system with 12 volt battery backup.

6. Install 4 commercial grade surface mount door contactors.

7. Install glassbreak sensors on all exterior windows.

8. Install LTE full cell communicator with Sentry Net being the provider.

https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf

9. Install a high gain antenna with low loss cable.

10. Provide all materials and labor for installation.

11. Provide 1 year free monitoring and on site technical support.

12. Provide 2 hour on site response time technical support if needed.

13. Provide certification documentation for system on completion of installation.

Site Visit

Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The site visit shall be for the purpose of observing first-hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where Contract Documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a quote. Registration can be completed at www.sam.gov/portal/public/SAM

Utilization of Bio-Based Products

The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

www.biopreferred.gov

Safety

The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award.

Contractor shall furnish a Site-Specific Safety Plan (SSSP) and the Government shall review the SSSP prior to the start any construction activities. SSSP shall be in typically accepted industry format.

http://www.sam.gov/portal/public/SAM http://www.biopreferred.gov/

Base

Contractor shall perform the work as specified in the Statement of Work.

All quotes shall be in unlocked MS Word format and all cost shall be detailed and presented in unlocked MS Excel format with formulas working.

All quotes shall be in unlocked MS Word format and all costs shall be detailed and presented in unlocked MS Excel format with formulas working.

Contractor Responsibilities

The project has a base to be performed per the following specifications:

1. Contractor will verify all dimensions and existing site conditions prior to beginning work.

2. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

3. Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

4. Contractor shall perform work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility and its workers.

6. Contractor will provide daily reports of work performed to the COR.

7. Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site on a weekly basis.

8. Contractor must have a superintendent on the jobsite when crews are performing the installation work.

9. Contactor will provide their own restroom facility.

10. Contractor to include commissioning of the new system, and controls tie-in to the existing building automation system (BAS).

Material / Submittals:

The material for the entire work shall include but are not limited to those detailed above necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material used on this project shall be submitted to the EPM, Site RL, and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Installation Procedure:

Contractor will verify all dimensions and site conditions prior to beginning work.

Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 90 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Specialist in writing.

Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M.

with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts

RESEARCH LEADER (RL)

Dr. Adam Fuller (SNARC) Phone: 870-672-8263

USDA, ARS, SEA

2955 HWY 130 East Stuttgart, AR, 72160 Email: adam.fuller@usda.gov

ADMINSTRATIVE OFFICER (AO)

Raeann Braithwaite Phone: 870-672-8254

USDA, ARS, SEA

2955 Highway 130 East Stuttgart, AR 72160 Email: raeann.braithwaite@usda.gov

CONTRACTING OFFICER (CO)

Jessica Pacheco Phone: 662-686-5414

USDA, ARS, SEA

141 Experiment Station Road Stoneville, MS 38776 Email: jessica.pacheco@usda.gov

ENGINEERING PROJECT MANAGER (EPM) & (CO)

Everett Wilson Phone: 720-618-0703 USDA, ARS, SEA Facilities 3550 Main Street, #5121 Houston TX 77002 Email: everett.wilson@usda.gov

AREA SAFETY AND HEALTH MANAGER (ASHM)

Joel Ledbetter (SNARC) Phone: 870-672-8255

USDA, ARS, SEA

2890 HWY 130 East Stuttgart, AR 72160-0287 Email: joel.ledbetter@usda.gov mailto:adam.fuller@usda.gov mailto:raeann.braithwaite@usda.gov mailto:jessica.pacheco@usda.gov mailto:everett.wilson@usda.gov mailto:joel.ledbetter@usda.gov

Photos

Project Contacts