SOW ADMIN Soffit Repairs.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

BASE GALVESTON

Scope of Work

FOR

Roof Eave / Soffit Damage for ADMIN Building

AT

USCG Base Galveston 3000 Fort Point Road, Galveston, TX 77550

Contracting Officer (KO)

CWO Jesus Guevara FE Deputy Department Head

LT Jordan Groff FE Department Head

Table of Contents

1. GENERAL

1.1 GENERAL REQUIREMENTS

1.2 LOCATION

1.3 POINTS OF CONTACT

1.4 SITE INVESTIGATION

1.5 CONTRACTOR SECURITY REQUIREMENTS PROJECT SYNOPSIS

2. SCOPE OF SERVICES

2.1 FIELD INVESTIGATION

2.2 DESCRIPTION OF WORK TO BE COMPLETED

3. PROPOSAL SUBMITALS

3.1 SITE VISIT REPORT

3.2 ESTIMATE

3.3 SUBMISSION

4. CONSTRUCTION NOTIFICATIONS

4.1 NOTIFICATIONS

4.2 RECYCLING AND DISPOSAL OF REFUSE

4.3 SAFETY

4.4 TEMPORARY FACILITIES STORAGE

4.5 SANITARY FACILITIES

4.6 WATER AND ELECTRICITY

4.7 REFERENCE DRAWING

4.8 CONTRACTING REQUIREMENTS

5. COAST GUARD PROCUREMENT SELECTION

4.1 BID PROCEDURES

4.2 QUESTIONS

6. REFERENCE DOCUMENTS AND PHOTOS

1. GENERAL

1.1 GENERAL REQUIRMENTS

The United States Coast Guard is accepting quotes for qualified individuals or firms to Provide all labor, materials, and equipment necessary to replace damaged roof eave / soffit located at USCG Base Galveston’s Administrative (ADMIN) Building, Prior to submitting a quote, it is mandatory to examine the Performance Work Statement (PWS) and it is highly recommended to visit the facility to take field measurements, evaluations, etc., and become familiar with existing conditions under which the work will be performed.

1.2 LOCATION:

Project site is located at U.S. Base Galveston 3000 Fort Point RD. Galveston, TX. 77550.

1.3 POINT OF CONTACT:

A. Facility Engineer

a. LT Jordan Groff (786) 295-2688

b. CWO Jesus Guevara (936) 232-2390

c. Mr. Timothy Florez Adams: (409) 766-4856 / (832) 221-9278

B. COR

a.

1.4 SITE INVESTIGATION

Investigate the site per FAR 52.236-3 to ascertain the general and local conditions which can affect the work or its cost. Contact Mr. Tim Florez for site access. Perform all on-site work between the hours of 7:00 AM and 2:00 PM, Monday through Thursday (Federal Holidays excluded), unless otherwise approved by the COR and the Facility Engineer (FE).

1.5 CONTRACTOR SECURITY REQUIREMENTS:

For this affected Coast Guard facility/property, the Contractor shall provide a list of all on-site personnel, including sub-contractors and suppliers, to the Facilities Engineer. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities. Contractors shall provide the POC in 1.3 with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

2. SCOPE OF SERVICES

2.1 FIELD INVESTIGATION

Contractor shall conduct a thorough field investigation for the project. Inspection shall identify and document existing site conditions, specifically the location of all utilities (i.e., electric, water, sewer, gas etc.) or shared systems (Example: HVAC, Fire Suppression, Network) to identify any conditions that may be affected by work.

2.2 DESCRIPTION OF WORK TO BE COMPLETED

The Contractor to supply all plant, labor, materials, and equipment:

· All materials, supplies, and equipment (MSE) must be new. The Contractor shall not re-use any existing MSE, unless directed to by the SOW.

• Provide supervision to ensure United States Coast Guard Standards are met for Quality and Safety.

• Maintain a clean working area.

• Protect adjacent areas during roofing eave / soffit repairs/replacement.

• Provide signage to clearly indicate the area is under construction.

• Remove and disposal of all damaged roofing eaves / soffit. ADMIN building has approximately 160 feet of damaged eave / soffit.

• Clean and prepare existing eaves / soffit from any old sealants and non-bonding inhabitants as needed to be able to apply new eaves.

• Apply approximately 160 feet of new hardy vented soffit materials and high performance attachment hardware.

• Apply high performance sealant and hardware for attachment each new section of eave / soffit.

• Ensure full eaves/ soffits have complete coverage

· Section 6 of this SOW displays the damaged eave / soffit locations.

3. PROPOSAL SUBMITALS

3.1 SITE VISIT REPORT: One after each visit:

a) Personnel attending and local personnel involved.

b) Discussions held.

c) Observations and issues

d) Proposed solution

3.2 Estimated Costs:

Material Shipping if applicable Labor to include estimated time of completion.

3.3 SUBMISSION:

Contractor shall make the following submittals as a minimum, to the Contracting Officer specified on the cover sheet.

The contractor is required to provide verbal progress reports daily for the period of project duration. The progress report shall cover all work completed during the day and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

4. CONSTRUCTION NOTIFICATIONS

4.1 NOTIFICATIONS:

The Contractor shall notify the COR in writing (or email) five (5) business days in advance of the date they intend to commence work, and five (5) business days prior to the date that work will be ready for final inspection.

4.2 RECYCLING AND DISPOSAL OF REFUSE:

Refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

4.3 SAFETY:

During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR 1926 is a National Code within OSHA that applies across the board. Texas is a “home run” state where the local municipality controls the building codes. The city of Galveston has a code “Standard Construction Specifications | Galveston, TX - Official Website (galvestontx.gov). When the standards differ, the more restrictive standard shall apply. The contractor shall provide barriers, temporary fencing, trench covers, etc. wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents. An Accident Prevention Plan shall be submitted by the contractor prior to any commencement of work.

4.4 TEMPORARY FACILITIES STORAGE:

The location for exterior stock piling or lay down area of materials will be available on base with location to be determined by COR and Facilities Engineer depending on size. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

4.5 SANITARY FACILITIES:

Toilet facilities are available for use, pending the status of the COVID Pandemic, it may be required that all contractors to wear face masks while entering and transiting the interior of buildings or when social distancing can’t be maintained with other government or contractor personnel. Additionally, good personal hygiene is required, and handwashing is required to prevent the potential spread, to include, but not limited of the COVID virus.

4.6 WATER AND ELECTRICITY:

Limited water and standard 110v electricity are available. The utility connections and disconnections of machinery or equipment shall be the responsibility of the Contractor. Personnel using extension cords to bring power from another location for construction, maintenance, remodeling, etc., shall employ portable ground fault circuit interrupters (GFCIs), even if connecting to building wiring. Use of portable generators is authorized at contractor expense to power portable equipment, if required to provide power other than standard building supplied power sources.

4.7 REFERENCE DRAWING:

Contractor shall field verify all information provided. Drawings are provided and available onsite, as well as the pictures attached. The pictures are of what we are requesting repairs and are to provide a view of entire system as a whole for full visibility.

4.8 CONTRACTING REQUIREMENTS:

All contractors must be registered in SAM (System for Award Management - https://sam.gov/content/home) and have an active DUNS number. All bids submitted by contractor shall include break down of cost for labor, materials, transportation, Overhead/Profit, General and Administrative cost, etc.…

5. COAST GUARD PROCUREMENT SELECTION

5.1 BID PROCEDURES:

The Coast Guard, through its Contracting Officer, will invite bids for construction, and will award and administer the contract. Once solicitation is released, communication with prospective bidders unless specifically directed by the Coast Guard Contracting Officer shall be made to Facilities or COR until awarded.

5.2 QUESTIONS:

The Contraction Officer will answer any questions posed by prospective bidders or Contractors. All such inquiries, problems, etc., shall be transmitted with appropriate comments and opinions to the Contracting Officer who will reply.

6. REFERENCE DOCUMENTS AND PHOTOS

Roof Drawing Details-

Roof Drawing ADMIN–

ADMIN Building Northeast Area –

ADMIN Building North Side –

ADMIN Building Southeast Corner –

ADMIN Building East (center) – image1.png image2.jpg image3.jpg image4.jpeg image5.jpeg image6.jpeg image7.jpeg