SOW 821 Building Restrooms and Office.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SCOPE OF SERVICES FOR

Renovations to 821 Building Restrooms and Office

DISTRICT 7

BASE BORINQUEN

FACILITIES ENGINEERING

BASE DETACHMENT BORINQUEN

260 GUARD ROAD

AGUADILLA, PR 00603

- SCOPE OF WORK –

Renovations to 821 Building Restrooms and Office

AT

U.S.C.G. BASE BORINQUEN, PR 00603

November 2025

PART 1 – STATEMENT OF WORK

1.1 Project Overview:

This document sets forth the scope of work for the purpose of delivering a high-quality, ADA-compliant restroom renovation and office refresh that meets owner expectations, code requirements, and schedule constraints. Ensure full separation of responsibilities:

Owner performs demolition; Contractor handles light demolition and finish-out, mechanical, electrical, a/c and plumbing connections, commissioning, and closeout.

Achieve durable, low-maintenance finishes with moisture resistance suitable for restroom environments. Provide accessible, functional, and user-friendly facilities for all users, including Male restroom: at least one ADA-compliant stall, accessible sinks, urinal, and accessory dispensers (toilet paper, seat covers) and baby changing station. Female restroom: at least one ADA-compliant stall, full-height tiling, and accessory dispensers

(toilet paper, seat covers, sanitary pads) plus baby station. Small unisex restroom: full-height tiling, functional fixtures, adequate ventilation and lighting.

Office: refreshed workspace with even lighting, plaster repair, and durable finish. Align with local building codes, permit requirements, and inspection schedules.

Minimize disruption to occupants with a clear phasing plan, temporary protection, and organized site logistics.

Provide clear, bid-ready documentation: Floor plans with dimensions and ADA clearances. Finish schedules (tile sizes, grout, paint colors, ceiling tiles). Mechanical, electrical, and plumbing diagrams for finish-out. A defined acceptance criteria and sign-off procedures for each area

1.2 SCOPE:

Contractor will provide all personnel, labor, equipment, materials, tools, supervision, and other items necessary for renovations.

The work includes, but is not limited to the following:

1.2.1 Site Assessment:

Conduct a thorough assessment of the existing structures and the areas.

Identify specific requirements for each location, including measurements.

1.2.2 Male Restroom (Estimated 10' x 18') ADA

compliant:

A. Demolition: Will be completed by USCG including removal of existing fixtures, accessories, partition doors/frames, mirrors, dispensers, and wall/ceiling finishes as needed. Demolish and remove existing ceiling tiles and grid as required to install new drop ceiling as needed.

B. Ceiling: Install new suspended acoustic drop ceiling system with PVC acoustic tiles. Provide integrated/rounded or accessible light fixtures as per code and design.

Ensure ceiling height complies with ADA/IBC requirements for fixtures and plumbing. Enclosure of existing two windows with steel frame and plycem board with concrete finishing.

C. Walls & Finishes and aluminum door: Install new floor and wall tiles from finished floor to ceiling

(full-height wall tiling). Prepare substrate, water-resistant backing, and waterproofing where needed

(especially behind sinks and urinal). Apply moisture-resistant paint or wall finish on remaining wall areas not tiled, if required. Install new aluminum door.

D. Partitions & Fixtures: Install two toilet stalls, and one ADA-compliant stall: ADA stall: minimum 60" side clear access, 56" deep stall depth (or per local code), doors with latching hardware accessible from a wheelchair, and appropriate grab bars and commercial toilets. Stalls include durable, moisture-resistant partitions, stainless steel hardware. Install one floor standing urinal per layout plan (including splash guards if required) with proper flushing mechanisms and compliance clearances. Install three commercial wall-mounted sinks with mirrors: One of the sinks ADA-compliant: reachable height, knee clearance, appropriate mirror height, lever operated faucets, and splash guards if needed. Provide back-of-wall plumbing clearances and accessible under-sink knee space. Mirror installations: full-height mirrors or recessed mirrors as per design, securely mounted.

E. Plumbing & Drainage: New supply and waste lines for toilets, floor standing urinal, and sinks; ensure P-trap protections and venting meet code. Install anti-siphon valves, water hammer arrestors where required.

Connect all plumbing directly to current cistern setup.

Integrate ADA-compliant grab bars near toilet and sink areas.

F. Mechanical & Ventilation: Install new bathroom exhaust fan with appropriate ducting to exterior, rated for moisture control and noise levels. Include backdraft dampers as needed. If required by code, install make-up air or boost ventilation rates to meet local requirements. Installation of new air conditionings 18,000Btu 240V a/c unit with drainage for male and female restrooms.

G. Electrical: Install new outlets and GFCI-protected outlets as required for bathroom use. Install ADA-compliant electrical outlets and switch heights;

provide at least one accessible power outlet near sinks as per code. Install weatherproof or moisture-rated light fixtures in ceiling and appropriate wall switches for accessibility. Lighting controls: consider vacancy/occupancy sensors to meet energy codes.

H. Accessibility & Compliance: Ensure new door widths, maneuver clearances, reach ranges, and fixtures meet

ADA guidelines. Provide accessible sink with knee clearance (at least 27" high top, 30" x 11" knee clearance minimum; adjust per local code). Ensure appropriate signage for ADA compliance.

I. Accessories & Finishes: Install new dispensers

(soap, paper towels or hand drying option as designed), and a stainless-steel trash receptacle with a secure lid. Install toilet tissue dispensers, seat-cover dispensers, and sanitary pad dispensers as per design.

Baby changing station mounted in a location per code and accessible height. Install wall-mounted baby changing station with proper support, tamper resistance, and surface finish.

J. Finishes & Miscellaneous: Transition strips at floor-to-wall intersections; ensure floor tile is slip-resistant. Floor tile installation with appropriate slope toward drains for drainage and cleaning. Floor preparation to ensure level substrate and moisture barrier.

K. Commissioning & Cleanup: Test all plumbing fixtures for leaks and proper operation. Verify exhaust fan and lighting operations. - Final cleaning and removal of construction debris.

1.2.3 Female Restroom (Estimated 14' x 14') ADA

compliant with additional consumables:

A. Scope of Work (Same as Male Restroom #1 with added items) All items in the Male Restroom scope (Section 1) apply here with the following additions: Floor and full-height wall tiling and finishes identical to male restroom. Three toilet stalls: ensure at least one ADA-compliant stall; layout to match female use patterns and accessibility rules. Sinks with mirrors: at least one ADA-compliant sink; ensure appropriate reach ranges and accessibility requirements. Install new aluminum door.

B. Additional Fixtures & Dispensers in addition to existing consumables: Install toilet paper dispensers in each stall and at least one in the common area if required by plan. Install seat cover dispensers in each stall or in accessible locations as per design. Install sanitary pad dispensers in convenient locations (likely to be near additional hygiene stations or stall areas).

Baby Station: Install an additional baby changing station and chair in a designated stall or area per plan. Ensure space and safety clearances around the baby changing station.

C. Accessibility & Compliance - ADA compliance remains critical: ramped access or door widening if needed, actuated hardware, and reach ranges. Ensure all electrical outlets, lighting, and signage meet ADA standards.

D. Finishes - Matching tile patterns, grout colors, wall finishes, and ceiling style with Male Restroom for consistency.

1.2.4 Small Unisex Restroom (Estimated 4' x 8')

A. General Scope (New wall tiles to ceiling) Demolition of existing finishes as necessary. Install new wall tiles up to the ceiling height (full-height tiling).

Patch and paint remaining surfaces as required.

B. Fixtures: Install new sink, new toilet (water closet), and new lighting. Install new ceiling paint;

ensure moisture-resistant paint is used in damp areas.

C. Electrical & Lighting: Install new light fixtures consistent with rest of project. Install new exhaust fan with appropriate ductwork to exterior and proper venting. Repaint or refinish door (formerly painted door).

D. Finishes: Tile grout and sealing; ensure floors have proper slip resistance. Ensure clearance around all fixtures meets code and accessibility if applicable for unisex use.

1.2.5 Office Renovation (Estimated 10' x 14'):

A. Walls, Plaster & Paint: Replaster interior walls as required to repair blemishes, cracks, or damaged sections. Apply primer as needed, then two coats of paint in chosen color scheme. Sand and prepare surfaces for paint to ensure adhesion and uniform finish.

B. Lighting: Replace existing light fixtures with new energy-efficient lamps (LEDs) per design. Ensure lighting levels meet workspace standards (e.g., 300–500 lux depending on area) Verify wiring compatibility with new luminaires; replace or upgrade electrical boxes as necessary.

C. Doors & Hardware: Repaint doors and add signs.

D. Finishes & Miscellaneous: Prepare and repaint any trim or baseboards as needed. Patch, seal, and touch up walls after painting. Clean project site and ensure no debris.

Project Management & Deliverables: Provide a detailed floor plan drawing with measured dimensions, stall count, ADA clearances, and sink/mirror placements.

Provide finish schedules showing tile sizes, grout colors, wall paint colors, ceiling tile types, and ceiling finishes. Provide electrical plan showing location of outlets, switches, lighting, and exhaust fans. Provide mechanical plan for plumbing routing, venting, and access panels. Ensure compliance with local building codes and accessibility standards

(ADA/IBC/IBC A). Obtain necessary permits and coordinate inspections as required by local authorities.

Schedule phasing if renovations require temporary closures or partial occupancy. Assumptions and Notes:

All dimensions are assumed; confirm exact measurements on site. ADA compliance is required for at least one stall in the male restroom and one in the female restroom; verify local code requirements for stall dimensions and clearances. Material selections (tile size, grout color, mirror sizes, dispenser models, and baby changing station type) should be finalized with the owner prior to ordering. Waterproofing and humidity-rated materials are recommended in all restroom areas. Ensure moisture barriers behind tiles in wet areas and proper slope toward floor drains.

1.3 INSPECTION PRIOR TO BID: Prospective bidders are

encouraged to visit the site to familiarize themselves with the existing conditions. The site visit will be predetermined by the Contracting Officer and will be displayed on the Bid Requests. All site visit arrangements should be made by contacting LT Clara E.

Dahill at (787) 975-9470 or Clara.E.Dahill-

Baue@uscg.mil at least three days prior to the site visit date. Prospective bidders must have a copy of this SOW to gain access to the Housing areas. Have a valid driver’s license, vehicle registration and no firearms.

1.4 SUBMITAL OF QUOTES: Quotes with a detailed and

complete breakdown of all labor, equipment, and material (separately) shall be submitted by e-mail to the Contracting Officer.

1.5 HOURS OF OPERATION: The services under this

contract shall be performed during normal duty hours indicated from 7:00 AM to 3:30 PM, Mondays through

Fridays (excluding federal holidays), except as otherwise authorized by the Contracting Officer

Representative.

1.6 AVAILABILITY OF UTILITY SERVICES: Reasonable

amounts of electricity and potable water will be available to the Contractor without cost. The

Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work.

The Contractor shall be responsible for making connections. Temporary toilet facilities shall be provided and maintained by the Contractor for personnel.

1.7 CONTRACTOR SAFETY, SECURITY AND USE OF PREMISES:

The Contractor will be working on a Coast Guard military installation and must be familiar with and obey established fire, safety, environmental and security regulations.

1.7.1 Security Passes: Contractor personnel

shall obtain security passes from the Security

Office prior to beginning work and must always carry this ID while working on this project. Each employee must show a valid driver’s license, birth certificate or company

ID card to be issued a security pass. The

Security Office, building 146 Wing Road, is open to contractors for ID issuance Monday thru

Thursday, 0800 – 1200. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the Contracting Officer's

Representative (COR).

1.7.2 Safety Practices: The Contractor shall

ensure that the work area is clearly marked at all times and take necessary precautions to ensure safety hazards are minimized and mitigated. Perform and conduct the work to minimize obstruction to the paved driveways and parking and walkway area, and other interference with Coast Guard operations.

Contractors must follow the latest OSHA regulations on this project. The contractor shall prepare a Job Safety Analysis (JSA) and turn it in to COR. The contractor certifies that all contracted personnel are qualified and trained in Safe Work Practices, Personal

Protective Equipment (PPE) and Hazard

Communication (HazCom and SDS). In the event of an accident, report immediately to COR and prepare an incident report.

1.7.3 Hazardous Materials: The Contractor shall

provide the Government with a list of all hazardous materials to be used in the performance of this project and ensure Safety

Data Sheets (SDS) are available at the work site for all hazardous materials used. The

Contractor shall provide and have at hand spill kit materials and containers to collect any spillage. Immediately contain and clean up the release or spill of any hazardous material and report the incident to the Environmental

Protection Specialist, Mr. William González

Hernandez at (787) 600-2672 or

William.GonzalezHernandez@uscg.mil. The contractor shall not use any toxic substances materials like Asbestos, PCB, Lead, or prohibited refrigerants.

1.7.4 Equipment, Tools, and Vehicles: The

contractor shall inspect on a daily basis and ensure that all equipment, tools, and vehicles:

• Do not have leaks and/or deteriorated hydraulic hoses.

• All electrical cords and electrical extensions need to be in good condition.

• Ladders need to be in good condition and comply with the user’s weight.

1.7.5 Protection of Property: The Contractor shall

protect the existing surrounding equipment, personal belongings, and property during the course of this work. Any damage caused by the

Contractor shall be corrected at Contractor’s expense. The Contractor will be responsible for repair of any damage incurred to turf, landscaping, buildings, utilities, or pavement as a result of their work at no additional cost to the government.

PART 2 – GENERAL REQUIREMENTS

mailto:William.GonzalezHernandez@uscg.mil

2.1 The Contractor is responsible for verifying all

dimensions, quantities, and conditions at the job site prior to commencing work.

2.2 Minor materials and work not specifically mentioned

herein but necessary for the proper completion of the specified work shall be furnished without additional cost to the Government.

2.3 Contractor shall be required to commence work under

this contract within the next days after notice proceed

(NTP) given by the Contracting Officer. The project shall be completed within 30 days after commencement for a total of 35 days (by January 23, 2025) may week weekends. Any weather delays shall be immediately notified by the Contracting Officer.

2.4 Contractor shall submit a schedule of activities

prior project start and a two (2) day activity vision plan for the project.

2.5 The project is located at:

USCG Base Borinquen, 260 Hanger Road, Aguadilla, Puerto Rico 00603

2.6 Contractor shall request a final inspection prior

to departing the worksite. The Contractor shall request final inspection with at least 2 working days in advance for proper coordination and approval. The

Contractor shall provide any materials, labor and equipment and others to provide a usable and complete project.

2.7 Contractor shall coordinate all work with the USCG

Facilities Engineering Department (COR) Mr. Hector

Laguer at (787)629-9556, the Facilities Engineer LT

Clara E. Dahill-Baue at (787)975-9470, Housing Officer, and Environmental staff. Notify the USCG Facilities

Engineering Department at least 3 working days in advance of work at the site to allow the USCG to provide notification to affected users.

2.8 The Contractor is authorized to work from 7:00 am –

4:00 pm Monday to Friday. Contractor shall provide the

Contracting Officer with of names of all personnel who will be working on the site. The contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on the site. All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual’s driver’s license ID or passport. The identification must be laminated and show a facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises.

2.9 Warranty Document: Document shall state the

manufacturer and/or contractor shall repair or replace the complete component if deterioration is caused by defective materials or workmanship. Also included shall be a paragraph certifying that all work was performed according to the manufacturer’s recommendations. In addition, warranty shall specify that in the event of any deficiency created by an “Act of God” or any other event, if the contractor with the same original product does the repairs, the contractor shall continue honoring the existing warranty. Document shall be submitted to the COR or

Facilities Manager Engineer for record.

2.10 The Contractor shall comply with the Immigration

and Nationality Act (INA).

2.11 Contractor shall clean the job site daily and

dispose debris outside of USCG property.

2.12 Contractor shall conduct operations to cause the

least possible interference with the normal operations, streets, driveways, parking areas and others.

2.13 Contractor shall store materials only in locations

authorized by the Contracting Officer. No fire and hazardous materials or flammable liquids shall be stored or otherwise maintained within a building or structure, except as approved, and in accordance with the local fire regulations.

2.14 Contractor shall comply with all safety

requirements, personnel protective equipment (PPE) and

OSHA Safety and Health Standards Digest, latest version, in all their activities and operations to perform the work. The Contractor shall comply with EM-

385 and PROSHA requirements.

2.15 Cleaning up: All clothes, cotton, waste, sanding

disks, and other cleaning materials which might constitute a fire hazard shall be placed in a metal container or destroyed at the end of each workday. Upon completion of the work, all staging, containers, and debris shall be removed from the site. Adjacent areas and surfaces negatively affected during the performance of this contract shall be left clean and returned to the original condition.

Contractors shall remove any demolished and/or surplus material that is not required or is unsatisfactory shall be removed from Government property and disposed of in accordance with all local, State, and Federal laws. The contractor shall provide evidence that all waste generated was properly disposed of in a State

Permitted licensed facility.

The Contractor shall not use Coast Guard waste disposal facilities including garbage cans, trash piles or dumpster to dispose of cleaning materials.

2.16 Protection of Premises: The Contractor shall take

all necessary precautions to protect the Government and private property from damage as a result of their operations. Existing property so damaged shall be promptly restored, repaired, or replaced to its original condition by the Contractor at their own expense.

2.17 Contractor shall coordinate all required work with

the USCG Facilities Engineering Department, LT Clara E.

Dahill Baue via e-mail at Clara.E.Dahill-Baue@uscg.mil, tel: (787) 975-9470.

Base Borinquen

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