SOW 70Z03824QL0000054.pdf

STATEMENT OF WORK (SOW)

OVERHAUL AND REPAIR OF THE 14RF-37 PROPELLER ASSEMBLY and COMPONENTS

3.6.1.3 Parts shall be returned in Ready For Issue (RFI) condition, and be shipped to the Coast Guard's ALC facility unless directed otherwise by the contracting Officer by contract modification.

3.6.2 "Overhaul" (Major Inspection) - "High Time," having reached one of the OEM's airworthiness limitations for any life cycle limits or having some other general condition (out-of-limit/out-of-tolerance) such as excessive wear and tear, damage, or corrosion, as deemed to require a major inspection or overhaul level of service.

3.6.2.1 Components identified in advance by the USCG as requiring "Overhaul" service will be funded at the negotiated "Overhaul" Firm Fixed Price rate.

However, during the inspection of a component which was shipped/funded as a "Repair," it may become evident that an "Overhaul" is warranted. In this case, the contractor shall contact the USCG and provide the justification for the amendment for the subject item and shall receive authorization before proceeding with "Overhaul" services.

3.6.2.2 An "Overhaul" shall be considered as the next higher level of service beyond the "Repair" scope; it shall include the complete teardown, inspection, rework, assembly, and testing of components, to OEM original or rebuilt specifications. An "overhaul" shall zero the TSO and effectively restart intervals and OEM component life cycle limits as applicable.

3.6.2.3 All parts sent to the contractor under the "overhaul" level of service shall be returned to the Coast Guard within 60 calendar days After Receipt of Material (ARM) at the contractors facility.

3.6.2.4 Parts shall be returned in RFI condition and be shipped to the Coast Guard's ALC facility unless directed otherwise by the Contracting Officer by contract modification.

3.7 During Overhaul of all 14RF-37 Propeller Hubs (814721-2), the contractor shall provide 100% replacement of the following parts within the firm fixed price structure of the contract, regardless of whether the hub was configured with these parts upon receipt by the contractor: Outer Bearing Race (782674-1) and Race Barrel Retainers (789263-1), Shim (820475-1) and Glide Ring (790098-4), Dowel Pin Composite Bushing Shim (815597-1).

3.8 During both repair and overhaul of propeller blades, the contractor shall paint all 14RF- 37 propeller blade tips White (Paint PIN 55W002) 5.75 to 6.25 inches from the blade tip with White paint that meets MIL-PRF-85285 standard and FED-STD-595 (17925).

3.9 The contractor shall provide new blade seals PIN 817387-3 for all 14RF-37 Propeller blades regardless of repair or overhaul within the firm fixed price structure of the contract.

3.10 The contractor shall inspect and replace, the ball bearings (PN69992A16) and carrier (PN782673-1) on condition, during repair and provide for 100% replacement of the ball

3 of12 bearings (PN69992A16) and on condition replacement of the carrier (PN782673-1) during overhaul of the 14RF-37 propeller blades.

3.11 Missing Components: the contractor shall notify the Contracting Officer in writing of any missing parts or sub-assemblies required for final inspection and acceptance, within ten

(10) working days after the receipt and inspection of the components. The Contracting Officer will then have forty-five (45) calendar days to provide formal disposition instructions to the contractor. This is particularly the case for propeller hubs subject to repair service, as they must be returned in an RFI condition. The Coast Guard reserves the right to provide RFI or repairable parts.

3.11.1 Tum-Around-Time (TAT) stops as of the date of the correspondence giving notification that work must cease due to missing parts. Unless the Contracting Officer elects to have the component returned to the Coast Guard as is, the TAT will re-start at a mutually agreed date stated in the bilateral modification.

3.12 During both repair and overhaul, the contractor shall maintain all existing SBs (Mandatory and Optional), public & private Als and other amendments or modifications previously incorporated on USCG components unless appropriately superseded or as directed by the Contracting Officer.

3.12.1 SB and Al configurations are subject to change during the contract period. SBs, Als. (both public & private), and modifications not previously incorporated shall be identified in writing to the Contracting Officer.

3.12.2 Upon receipt of notification from the OEM that a SB, AI (public & private), MOD or other applicable publication revision, the contractor shall review and evaluate the change and submit, within ten (10) calendar days after receipt of that notification, a firm-fixed price proposal for the change to be applied.

3.12.2.1 The proposal shall contain a breakdown of material and labor costs including hours, labor categories, labor rates, and applicable mark ups.

Upon completion of negotiations, a contract modification will be issued to reflect the change, and the service bulletin shall be incorporated into each subsequent component received at the contractor's facility.

3.12.2.2 When incorporation of such revisions changes a components part number, the new part number shall be added to the contract. The same procedures apply if removal of service bulletins is required.

3.12.2.3 Incorporation of some revisions may result in superseded parts. In cases where older components cannot be modified/upgraded to newer configurations, the contractor shall notify and request disposition instructions from the Contracting Officer for superseded parts.

3.12.2.4 Unless the contractor has a signed contract modification permitting a change and bearing the signature of a Contracting Officer, funding has not been authorized.

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3.12.3 The contractor shall implement Action Item DI 155-AI10819 to all USCG propeller hubs during all repairs and/or overhauls.

3.13 Teardown Inspection Reports (TIR)

3.13.1 TIRs, are required under certain conditions, such as components deemed unrepairable IA W the publications accessible to the contractor in 3 .1 and 3 .1.1.

TIRs may also be requested for Engineering incident, safety investigations, warranty determination, or for other failure analysis.

3.13.2 The cost for development ofTIR reports shall be inclusive within the Firm Fixed Price structure of the contract for all repair and/or overhaul level services.

3.13.3 Upon request, the contractor shall within ten calendar days provide a copy of the TIR to the Contracting Officer. TIRs, when requested, shall be forwarded to the Contracting Officer prior to commencement of repair or overhaul work.

3.13.4 TIRs shall include: nomenclature, NSNs, P/Ns, S/Ns, Contract number, Delivery Order numbers, CLINs, as well as descriptions of conditions found, photos, illustrations, and drawings, as necessary to identify the reasons for failure and/or rejection before and during teardown. The TIR shall provide clear documentation as to the failure and/or rejection and shall, where applicable, list all parts and costs as would be required for repair/overhaul of the component or assembly. The TIR shall also list all tolerances, and/or specification(s) which are out oflimits to include CMM reference and the exact location on the component with the associated discrepancy measurements and photographs.

3.14 Beyond Economical Repair (BER):

3.14.1 Components might be deemed BER when the cost of returning the CLIN part to serviceable condition, exceeds the current replacement cost of that part; or when the part cannot be repaired or overhauled due to damage or wear beyond the material properties, characteristic, or specifications of the item. The following procedures shall apply to components considered to be in a BER condition.

3.14.1.1 The contractor shall contact the Contracting Officer, in writing, via e-mail, with specific rationale for the BER condition including a complete TIR submission.

3.14.2 Once a component is determined to be BER by the USCG, no further repair or overhaul work shall be performed and the item in question shall be returned to the USCG. BER components will normally be returned to USCG for physical disposition.

3.14.3 Alternative disposition instructions, such as decision to repair at cost greater than replacement cost may be necessary from time to time given supply chain limitation. Such alternative disposition shall be received in writing from the Contracting Officer prior to any further repair actions being taken on the subject part.

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3.15 Corrosion expectations:

3.15.1 Low altitude flight over salt water contributes to greater corrosion in Coast Guard components than typical commercial operators. The contractor shall consider the presence and effects of corrosion to be "normal" and provide for correction and removal of corrosion within the firm fixed repair/overhaul price. During inspection and functional testing, the presence of corrosion in an item or part shall constitute reason for a more thorough disassembly and inspection.

3.15.2 Corroded parts shall be replaced, except where removal of corrosion from a part is authorized. Corrosion removal and treatment of any affected areas shall be accomplished IA W the applicable CMM or other published OEM repair procedures.

3.16 Exclusions: Components received in the following conditions are to be considered exclusions and may indicate an exclusion from the price in the contract schedule:

Catastrophic crash damage, Non-crash related localized foreign object impact damage, domestic object damage traceable to a Coast Guard documented repair on the Hamilton Sundstrand components, Acts of God, war, and accidents attributable to the Coast Guard responsibility Alteration, modification or repairs that were not completed IA W technical data approved by the OEM, or the Coast Guard. Conditions of corrosion shall not be classified as exclusions, see paragraph above.

3.16.1 If a component is considered (by the contractor) to fit the exclusion description, the contractor shall notify the Contracting Officer within 10 working days and submit a TIR noting the observed conditions. The contractor shall discontinue all actions until the Contracting Officer provides guidance. The USCG reserves the right to appoint a Representative to witness the remaining teardown and inspection of the component. A letter of notification and the Teardown Inspection Report (TIR) shall be submitted to the Contracting Officer for disposition of the component. The contractor shall make the affected equipment available to a Coast Guard Representative to view the exclusionary damage. If the Government elects not to physically view the equipment, the contractor's findings report shall stand.

3.16.2 Upon request by the Contracting Officer, the contractor shall submit a firm fixed price proposal to include an itemized breakdown of material including nomenclature, part number, cost, and quantity of replacement parts, replacement percentages used to develop the original firm fixed contract price and the number of labor hours using established labor rates necessary to repair and/or restore exclusionary damage. This proposal shall include all necessary supporting rationale and shall be submitted within forty-five (45) calendar days after notification is given to the Contracting Officer. Upon completion of negotiations, the Contracting Officer may authorize repair/overhaul, via contract modification.

3.17 The contractor shall track and document calendar time, flight time, flight/life cycles, for all work and services performed on the Hamilton Sundstrand components as required

6 of12 under Coast Guard Asset Computerized Maintenance System (ACMS). See Section 6.0 for specific information.

3.18 Environmental Requirements: All parts must be thoroughly cleaned IA W applicable CMMs to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are as free as practicable of all hazards.

Information on these hazards can be found in Occupational Safety and Health Standards

1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium)

3.19 The contractor must preserve and package propeller components IA W USCG Maintenance Procedure Card (MPC) 610020.0 to ensure a minimum of two-year shelf life with no corrosion damage. Protective caps and covers shall be installed on the hub PIN 814721-2 blade bores, actuator bore and all hub bolt ends. The preservation date shall be attached to the outside of the shipping container which matches the preservation date on the FAA airworthiness form 8130-3. This requirement is in addition to those listed in the CMM and shall be complied with as written in 3.19 and 3.20.

3.20 The contractor shall affix information regarding weight information for the associated blade PIN RFA12A1POC and serial number on the outside of the shipping container which matches the repair and balance documentation on the FAA airworthiness form 8130-3.

3.21 Provide written delivery order receipts within 5 working days for all Hamilton Sundstrand components.

3.21.1 Delivery order receipts shall include, but are not limited to, the following information: nomenclature, National Stock Numbers (NSN), P/Ns, S/Ns, contract number, delivery order numbers, CLIN, and dates of receipt.

3.21.2 Delivery order receipts via facsimile/email are acceptable and may contain single or multiple notification entries.

3.22 Replacement Parts:

3.22.1 The contractor is responsible for all replacement parts required for repairs/overhauls, including high time, life, or cycle limited parts.

3.22.2 Per section 3.6 above, a component classified as "High Time" results in the classification of associated assembly parts as "High Time" to include but not limited to those listed in sections 3 .6.2 thru 3 .10 above.

3.22.3 High time, life, or cycle limited assembly parts which have reached their respective limits, shall not be repaired or overhauled, but shall be replaced with other Coast Guard serviceable parts or replaced with new OEM parts. Non conforming parts shall be labeled and returned to the Coast Guard on a separate manifest.

3.22.4 Replacement parts shall be new and have full traceability to the OEM, Hamilton Sundstrand.

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3.22.5 Parts Manufacturer Approval (PMA): PMA parts may be authorized on a case-by case basis after review of technical documentation and approval by the Coast Guard Engineering Officer.

3.22.5.1 The contractor shall submit a complete technical package to the contracting officer showing that the PMA part meets or exceeds the original OEM specifications. This information will be treated as proprietary information;

the Coast Guard will not release this information to other sources outside of the government.

3.22.5.2 Given the Flight Critical nature of the components of this contract, PMA parts will generally not be authorized.

3.22.6 Defective parts: The cost of repair or replacement of defective parts is inclusive to the component repair contract price. Defective parts which cannot otherwise be repaired IA W OEM specifications, shall be reported to the Item Manager (IM) and labeled as scrap IA W ALCINST 4100.1 dated 08 September 2016, and replaced with new parts per above. The IM shall provide direction on all scrapped parts.

3.23 Designated Engineering Representative (DER) Repair Procedures

3.23.1 DER Repair procedures may be authorized on a case-by-case basis after review and approval by the Coast Guard Engineering Officer.

3.23.2 The contractor shall submit a complete technical package to the Contracting Officer showing the DER repair procedure on a FAA form 8110-3 which shall meet the original OEM operational requirements. This information shall be treated as Procurement Sensitive and shall not be released to parties outside of the Government.

3.23.3 Given the Flight Critical nature of the components of this contract, DER repair procedures will generally not be authorized.

4.0 APPLICABLE DOCUMENTS

4.1 All applicable Hamilton Sundstrand 14RF-37 propeller and propeller component CMMs, AI Logs (public and private / restricted), REVs, MODs, SBs and SIRs. It is noted that the service of this contract shall adhere to, but is not limited to these publications, as other OEM applicable documentation or specifications revealed, published, or updated prior to award or during the contract period, shall be considered as being within the scope of this requirement and may be added to the contract as agreed upon by both parties.

4.2 All other OEM CMMs and Revisions as applicable to the Hamilton Sundstrand components.

5.0 DEFINITIONS

5.1 Asset Computerized Maintenance System (ACMS) tracking provides an effective means of configuration control to maintain the integrity of OEM overhaul/high time hourly intervals including flight and life cycle limits as applicable to Hamilton Sundstrand

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5.2

5.3

5.4

5.5

5.6 components. See section 6.0 for specific information on the incorporation of Coast Guard ACMS requirements.

Time Since Overhaul (TSO) shall be zeroed after an overhaul and may effectively restart some sub-assembly time intervals; while the total time, and OEM component life cycle limits may continue as applicable.

Modification (MOD) is defined as the incorporation off AA approved Service Bulletins, Spare Parts Bulletins, and Airworthiness Directives. This also includes Coast Guard Time Compliance Technical Order (TCTO), and Special Compliance Technical Orders (SCIO), that are based on the FAA approved documents listed above.

Beyond Economical Repair (BER): When the cost of returning the component to serviceable condition, exceeds the current replacement cost of that component; or when the component cannot be repaired or overhauled due to damage or wear beyond the material properties, characteristic, or specifications of the item.

Service bulletin (SB) (Mandatory and Optional): An Official statement from the OEM to correct issues or improve efficiency of systems within the aircraft. The contractor shall be responsible for obtaining and notifying the Contracting Officer of all SB changes and modifications, for disposition approval prior to incorporation.

Public and Private Action Items (Al):

S.6.1 Private AI: Available only to MRO with appropriate OEM technical data agreements. These Als contain approved manufacturer data for continued airworthiness and may be used to supplement OEM technical publications. The information contained in these documents is proprietary to the OEM.

s.6.2 Public AI: Publicly available to MRO with appropriate technical data subscriptions. These Als contain approved manufacturer data for continued airworthiness and may be used to supplement OEM technical publications. The intent of these Als will be incorporated in the appropriate publication during future rev1s10ns.

6.0 Coast Guard Asset Computerized Maintenance System (ACMS) Requirements

6.1 The contractor shall comply with all Coast Guard ACMS documentation requirements.

6.1.1 Some Hamilton Sundstrand components are serial number tracked under Coast Guard ACMS. This tracking provides historical records ofrepairs, modifications, overhauls, flight times, cycles, item location, status, and an effective method of configuration control. Components that are serial number tracked under Coast Guard ACMS should, at the time of receipt, have a blank Component Repair Record (CRR), and a current Significant Component History Report (SCHR) attached to the component.

6.1.2 For configuration control, prior written approval of the Contracting Officer shall be obtained for any configuration changes to Hamilton Sundstrand components.

6.1.3 Verify the SCHR and CRR correspond with the NSN, PIN, and SIN of the component received. Promptly report discrepancies to the Contracting Officer prior to performing any work.

6.2 Complete the Component Repair Record (CRR) or a contractor proposed form pre approved by the Coast Guard, describing the work performed, the technical data used to perform the work, and any significant parts replaced.

6.2.1 The CRR shall provide a complete description of the work performed, the component status (repaired, modified, overhauled, BER, scrap, etc.) and include, but not be limited to: the Contract number, Delivery Order number, CLIN, the contractor's Work Order number, the date work was completed, any changes to the TSO, and total time, landings, or cycles as applicable.

6.2.2 The information provided in the CRR will be used by the Coast Guard to update the component SCHRs.

6.3 Provide two copies of the completed CRR as follows:

6.3.1 One copy of the CRR shall remain with the material and is to be returned with the component upon completion of the repair modification or overhaul.

6.3.2 A second copy of the CRR shall be mailed to:

USCG AVIATION LOGISTICS CENTER (ATTN: ACMS)

1664 WEEKSVILLE ROAD, BLDG. 63

ELIZABETH CITY, NC 27909-5001

6.3.3 The CRR is considered a deliverable under the contract, and noncompliance with instructions will result in the delay or nonpayment of the invoice.

6.4 Provide one copy of an approved FAA Airworthiness Form 8130-3 or other FAA authorized form (e.g. EASA Form 1).

6.4.1 Attach one copy to the component along with the CRR.

6.4.2 The FAA airworthiness Form 8130-3, the OEM Certificate of Conformance or a Certificate of Conformance IA W FAR 52.246-15 is considered a deliverable under the contract, and noncompliance with instructions herein, will result in the delay or nonpayment of the invoice.

7 .0 MARKING, PACKAGING, AND PRESERVATION

7.1 All containers must be labeled on the outside with the National Stock Number (NSN), PIN, SIN, nomenclature, contract number, delivery order number, CLIN, and contractor's CAGE Code.

7.2 The propeller hubs and/or associated components shall be returned in the original OEM or Coast Guard constructed Wooden Crate.

7.3 The internal packaging material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation protection must be sufficient to prevent corrosion, 10 of12 deterioration, or decay during warehouse storage for a period of not less than two years, see section 3.19 for specific preservation procedures.

7.4 Packaging matter shall not consist of the following materials: popcorn, shredded paper, Styrofoam or any type of peanut packaging.

7.5 Bar coding is authorized but not required.

8.0 INSPECTION AND ACCEPTANCE

9.0

8.1 Notwithstanding any requirement for specific inspections to be performed solely by the Government, the contractor shall perform all inspections, tests, and checks as required to substantiate that the supplies and services provided under the contract conform to the latest drawings, specifications, CMMs, and contract requirements listed herein.

8.2 Final inspection and acceptance shall be performed by ALC quality assurance personnel for quantity, condition, and compliance with the contract statement of work.

ACRONYMS

AI Action Item

ACMS Asset Computerized Maintenance System

ALC Aviation Logistics Center

AMD Amendment

AOG Aircraft-On-Ground

ASSY Assembly

BER Beyond Economical Repair

USCG United States Coast Guard

CLIN Contract Line Item

CMM Component Maintenance Manual

CRR Component Repair Record

DCMA Defense Contract Management Agency

FAA Federal Aviation Administration

FOD Foreign Object Damage

GFP Government Furnished Property

IAW In Accordance With

IPC Illustrated Parts Catalog

NSN National Stock Number

OEM Original Equipment Manufacturer

PIN Part Number

11 of12 sow Statement Of Work

REV Revision

RFI Ready For Installation

SIN Serial Number

SB Service Bulletin

SCHR Significant Component History Report

TAT Turn Around Time

TIR Teardown Inspection Report

TR Temporary Revision

TSN Time Since New

TSO Time Since Overhaul

USCG United States Coast Guard

DER Designated Engineering Representative