SOW - 667-23-113 Site Prep for Fisher House Updated.pdf

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Design SOW

Site Prep for Fisher House Project No. 667-23-113

Overton Brooks VA Medical Center, Shreveport, LA

PROJECT BACKGROUND AND DESIGN SCOPE OF WORK

Overton Brooks VAMC has a requirement to design the site preparations for a new Fisher House at the main facility to VA requirements. This contract will provide for complete site investigation, design (construction documents), construction period services (CPS) and construction site visits. The design must incorporate proper construction phasing of work with time limitations. Access and continued function/operation of the medical center shall be considered within the construction phasing plan to minimize the overall impact and disruptions generated by the construction activities. Phasing shall consider traffic flow into the Medical Center as to not impact operations.

The contractor shall provide all labor, supervision and resources required to achieve a complete the design, construction documents and construction period services for the Site Preparation for a new Fisher House on the VA campus. The design shall be in accordance with (IAW) the latest version of all applicable VA Design Guidelines, Design Manuals and Fisher House Construction Requirements 16 Suite House. The completed design shall include, but not limited to, the following systems:

(a) Temporary Utilities for Contractor (Electric, Gas, Sanitary, Storm Sewer and IT)

(b) Fisher House Permanent Utility Connections

(c) Domestic water (Prefer a 10” Main & 2” to Site)

(d) Fire/sprinkler water (minimum 75 psi)

(e) Sanitary sewer connections (6” to site & leaving site)

(f) Storm drainage connections

(g) Emergency Generator

(h) Normal electric power (480v 3p to site)

(i) Emergency electric power

(j) Electrical Conduit for VA Signage

(k) Parking Lot Lighting

(l) HVAC Controls

(m) Natural gas (2 PSI, 1,200,000 BTU)

(n) Fire alarm and life safety devices (Connection to VA central monitoring point)

(o) Communications, WIFI, phone and cable

(p) Dedicated Phone Line for Elevator

(q) Security Cameras and Electronic Hardware

(r) Exterior Signage

(s) Access Road

(t) Parking

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(u) Earthwork

(v) Site Fence layout, Construction Trailer Location

(w) Identify Laydown area

(x) Fisher House external signage

The Contractor (A/E, Architect Engineer) shall deliver the requirements as specified in this statement of work. The Contractor (A/E, Architect Engineer) for this design shall provide all necessary investigation, verification of as-built conditions, development of specifications, development of cost estimates, development of construction documents, and construction period services. The utilities services listed above shall extend from various locations and buildings on campus and must be coordinated with the Fisher House A/E to terminate at points five (5’) feet from the Fisher House. The A/E shall review all product submittals for construction plan compliance, offer recommendations to the VA concerning all submittals, conduct site visits, review requests for information (RFI), maintain and produce accurate post construction documents for submission to the VA. This design shall include all site development services and construction services necessary to complete the improvement tasks described herein. Including all permitting requirements needed, A/E will be responsible for all permitting needs for both site preparation and facility building construction activities.

LOCATION

Work shall occur for the following location:

(a) Overton Brooks VA Medical Center, Shreveport, LA

(b) Site planned for approximately 1 acre of the VA parking lot property located east of the main facility entrance.

(c) Approved location on VA Campus for Fisher House:

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Design Guidelines

(a) The Architecture/Engineering (A/E) firm shall comply with NFPA, NEC, ASHRAE, JCAHO, VA design guidelines (including VA handbook 0730), VA Design Alerts, VA Master Specifications, and etc. VA related information is available online at the following URL: http://www.cfm.va.gov/TIL. Where deviation from guidelines is required, the deviation shall be discussed, resolved and approved by the VA Contracting Officer before design decisions are finalized.

(b) The A/E firm will coordinate the design with the COR. The COR will coordinate meetings with other Medical Center personnel and will accompany the A/E to such meetings. Work will include verification of existing conditions, generation of construction documents including design of protective barriers, infection control, and interim life safety measures as required by The Joint Commission (TJC or JCAHO) to maintain the current level of life safety, and A/E construction period services. It shall also include phasing plans to allow for the concurrent running of existing and new systems to be installed until such new systems can be properly commissioned.

Construction documents shall be structured to phase the work as required to minimize impact on the existing activities in the facility.

(c) The A/E firm to set up bi-weekly meetings with the COR for status updates and review of design items that may occur throughout the design and construction services. Bi-weekly meeting require an agenda to be provided to meeting attendees at least 24 hours prior to the meeting. A/E is responsible for sending the meeting invites, preparing agendas and following up with meeting minutes. Meeting minutes to be supplied to the VA for the record within 3 days after meeting has commenced.

(d) The project construction will be under the supervision of the COR/Project Engineer. The Architect/Engineer shall furnish assistance during the design and construction period, including review of shop drawings, RFI response, submittals, site visits and serve as necessary in clearing up any problems that may arise. Bidding shall be handled by the Veterans Affairs Contracting Officer.

(e) The A/E Firm shall include the services of licensed mechanical, electrical, civil, structural, fire safety, and other engineers and security specialists as appropriate for the project. Final construction contract documents shall bear the stamp and seal of the responsible design/engineering professional.

(f) The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, and specifications in accordance with professional standard practices and VA criteria.

(g) The A/E is responsible for ensuring that the specifications are tailored to the specific requirements of the project and are compatible with the current contract provisions.

(h) The A/E will conduct the site survey as required to meet all design requirements, electrical studies, provide commissioning requirements, and ensure accurate specifications during the design process. This includes validating existing drawings and

4 | P a g e conducting site observations to verify and validate existing conditions. Site investigations must be sufficiently thorough to ensure that design details are compatible with the project site.

(i) A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

(j) Construction Specifications shall include site security and patient safety, laydown space for contractors, and temporary parking plans for area affected by construction services.

Phase I Archaeological Study

(a) Contractor will conduct a Phase I archeological investigation (reconnaissance/pedestrian survey) on the survey area(s) impacted by this project. The contractor should be prepared to survey the entirety of the survey area(s). All work performed under this Scope of Work (SOW) will follow the Secretary of the Interior's Standards and Guidelines for Archeology and Historic Preservation (48 FR 44716) (SOI Standards). The goal of the survey is to identify historic/post-contact and prehistoric/pre-contact archeological resources within the designated survey area(s) that could be historic properties – meaning, that may be eligible for listing in the National Register of Historic Places (National Register). Maps and specific boundaries of the survey area(s) will be provided by VA’s Contracting Officer or Contracting Officers’ Representative (COR). The reconnaissance/pedestrian survey will be supervised by an archeologist who meets the qualifications for a professional archeologist under the SOI Standards. The reconnaissance/pedestrian survey must include a comprehensive visual inspection of the ground surface and may include a sampling strategy (i.e., random, stratified, and/or systematic) that employs the excavation of shovel test pits (STPs), depending on the extent of ground surface visibility and/or other justifiable conditions (e.g., previous ground disturbance, slopes, wetlands, etc.).

(b) Prior to conducting fieldwork, the contractor must perform a comprehensive archival records search using files from appropriate state, local, and tribal databases, Government Land Office (GLO) documents, and any additional resources (e.g., local historical groups/societies, museums, libraries, and repositories) that the contractor has reason to believe may have information relevant to the history of the survey area(s). The goal of the records search is to examine the factors (e.g., environmental) that previous experience has shown may affect the nature, distribution, density, and/or condition of archeological resources. Sources consulted must be explicitly identified and appropriately referenced in the survey report.

(c) For any archeological resources that are identified, the contractor will prepare all appropriate State Historic Preservation Office (SHPO) forms (e.g., archeological site, isolated finds/occurrences, survey inventory, etc.) and provide to VA for review.

Identified archeological resources should have their material, temporal/chronological or cultural association, style, and function recorded. For all non-diagnostic artifacts, in-field

5 | P a g e identification, recordation, and analysis will be undertaken (i.e., no collection or laboratory analysis of non-diagnostic archeological resources). Once in-field recordation is complete, the contractor will leave surface finds in-situ and rebury subsurface finds in the contexts from which they are excavated.

(d) Collected artifacts from VA property that meet VA curation criteria must be curated with an acceptable repository in accordance with the federal regulations at 36 CFR 79 for Curation of Federally Owned and Administered Archaeological Collections. The contractor will provide recommendations to VA (and property owner, if applicable) on the disposition of artifacts and recommendations for long-term curation (e.g., a list of appropriate repositories and associated costs). VA retains the right to make decisions on the collection, disposition, and curation of artifacts identified on VA property. If human remains are encountered, contractor will immediately stop, protect the area and notify the Contracting Officer of the situation. The contractor will immediately notify VA if any human remains and/or cultural items are identified that may fall under the purview of the Native American Graves Protection and Repatriation Act (NAGPRA).

(e) All Archaeological Resources Protection Act (ARPA) permits will be completed by the contractor for any subsurface testing likely to produce archeological resources as defined in ARPA. VA does not require ARPA permits for archeological investigations it contracts for on VA property. However, the contractor will advise VA if an ARPA permit is required for survey on federal lands not owned by VA and draft/obtain all required permits, if applicable.

(f) The contractor will prepare a draft report according to the format specified by applicable state guidelines, if extant. This report should present the goals, methods, and results of the Phase I investigation, address the extent and potential significance of archeological resources identified within the survey area(s), and include illustrations, maps, drawings, and photographs, as appropriate. The report will be written by an archeologist who meets the qualifications for a professional archeologist under the SOI Standards. The draft report will be reviewed by VA. Any comments will be addressed by the contractor, who will put the report into final form and resubmit to VA per the identified schedule and in the format as prescribed in the Deliverables section below.

(g) All archeological resources that are identified will be included in the contractor’s report and the contractor will provide recommendations as to whether said resources are eligible for listing on the National Register, including the rationale for the contractor’s conclusions. Such recommendations must cite and follow 36 CFR Part 60 and any relevant National Register Bulletin(s) (https://www.nps.gov/subjects/nationalregister/publications.htm). The contractor will also provide recommendations as to whether further archeological investigations should be undertaken in the survey area(s) to identify historic properties.

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Archaeological Study Deliverables

(a) The results of the archeological research should be documented in a detailed written report in accordance with the current SOI Standards and any applicable SHPO guidelines, if extant. The draft will be provided to VA for review and all comments will be addressed and incorporated in the final report. Final reports will be provided to VA first, and subsequently, to the SHPO if requested by VA. Three bound copies of the report will be provided to VA and one electronic (i.e., digital) copy; one bound hard copy and one digital copy of the report will be provided to the SHPO, if requested by VA.

(b) A set of maps showing areas surveyed and the location of all identified archeological resources will be prepared by the contractor and included with this report.

(c) The final reports will be printed on 8.5x11 acid-free paper with one inch top and bottom margin, and a 1.25-inch binding margin in addition to being provided electronically. The report text will be printed on fully white, offset 60# paper. The reports will be edited by the contractor to be reasonably free of error. The reports must summarize survey data using figures, charts, graphs, and tables to present the information in an easy-to-understand way.

(d) The contractor will include a bibliography that lists all sources consulted during the project.

(e) All applicable SHPO forms will be in conformance with state guidelines and will be prepared and submitted for each archeological site identified.

(f) All work must be consistent with the Archaeological Resources Protection Act (ARPA), National Historic Preservation Act (NHPA), and other applicable Federal Laws.

(g) Work must be completed by individual(s) meeting the Secretary of the Interior’s Professional Qualification Standards for Archeology, 36 CFR Part 61.

PERIOD OF PERFORMANCE

The delivery date for this contract shall be 180 days from Notice to Proceed.

Task Name Duration

Design Period of Performance 180 days Notice to Proceed 1 day Schematic Design, to VA 30 days VA Review of Schematic Design 10 days 35% submittal (Conceptual Design), to VA 30 days VA Review of 35% submittal (Conceptual Design) 10 days 65% submittal (Design Development), to VA 30 days VA Review of 65% submittal (Design Development) 10 days 95% submittal (Final Design), to VA 20 days VA Review of 95% submittal (Final Design) 10 days 100% (Construction Plans), to VA 20 days VA Review of 100% (Construction Plans) 10 days

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TERMS OF THE SOLICITION

A. The term “responsibility”, used in the instructions that follow, included architectural and engineering design, cost, schedule and construction responsibility for completion of this project in accordance with the documents of this request for Proposal (RFP) for OBVAMC project no. 667-23-113. It is the responsibility of the Design Offeror of A/E to provide complete Design Documents (drawings and specifications) for a fully compliant and functional construction project. Omissions in this RFP and Technical Requirements do not relieve the Design Offeror from providing a complete and fully functional design.

B. The terms “Design Team”, “Design Offeror”, or “A/E” refers to the successful design team. The design team shall consist of a CVE verified Service-Disabled Veteran-Owned Small Business architectural/engineering firm and all associated consultants and subcontractors. The term “Design Team” or “engineer” refers to registered Architects and Engineering professionals licensed/registered.

C. The terms “work and project” refers to all site investigation, site survey, calculations, testing and design for documents to provide site preparations for a Fisher House at the OBVAMC Main Campus.

D. The term “VA” refers to the United States Department of Veterans Affairs and the term ”VAMC” refers to the Overton Brooks Veterans Affairs Medical Center in Shreveport, LA.

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

The Design Offeror or A/E shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The A/E shall provide an outline of the actions the firm will take during the design process to ensure a quality finished design is achieved.

COST ESTIMATE

A detailed estimate of construction cost (using RS Means or Cost Works) and Market Study/Survey shall be provided with each design submission. Emphasis shall be placed on cost and scope management. The design shall be within the project construction budget and be consistent with the identified project scope.

DRAWINGS

This project will utilize AutoCAD, version 2020 or earlier. All VA design guides and requirements can be found online at: http://www.cfm.gov/TIL/. Where conflicts occur between VA standards and model codes, the most stringent shall govern.

SITE SURVEY

During the design phase, the A/E will coordinate with VA Staff to obtain information to facilitate the survey. The A/E shall verify all information provided by the VA. Where information is not available, the Design Team shall perform their own investigation at their own expense. The A/E shall provide the necessary professional services to conduct a complete site survey as needed.

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UTILITY SURVEY

During the design phase, the A/E will coordinate with VA Staff to obtain information to facilitate the design. The A/E shall verify all information provided by the VA. Where information is not available, the Design Team shall perform their own investigation at their own expense. The A/E shall provide the necessary professional services to conduct a complete utility survey as needed to identify all existing locations to facilitate relocation and/or new requirements. An analysis of the capacity of the existing utilities to serve the project shall be performed. The end result of the survey/study shall be reflected in the design documents and indicate the current system capacities and the necessary work required for the utilities to adequately support the new fisher House.

FIRE PROTECTION ENGINEER REVIEW & CERTIFICATION

The A/E shall have the design plans and specifications reviewed by a registered Fire Protection Engineer (FPE) to ensure the design proceeds in accordance with Life Safety Code (LSC) and applicable National Fire Protection Association (NFPA) codes. The FPE’s review comments shall be provided along with each design submittal starting with the 25% Design Development drawings. With the Final 100% Construction Documents submittal, provide a FINAL certification letter from a registered FPE stating the FINAL plans and specifications are in compliance with the current LSC and NFPA codes.

SEISMIC DESIGN

In accordance with the VA’s manual for Seismic Design Requirements (H-18-8), OBVAMC Shreveport, LA seismicity is identified as being “Low” (per Table 4: Spectral Response Accelerations at VA Facilities, pg. 23); therefore, seismic design is not required.

PHYSICAL SECURITY & BLAST DESIGN

The design shall be in accordance with the Physical Security Design Manual for VA Facilities, Life-Safety Protected Facilities.

HANDICAP ACCESSIBILITY

The design will be required to comply with the Uniform Federal Accessibility Standards (UFAS), the Americans with Disabilities Act (ADA) and PG-18-13 (Barrier Free Design Guide) in all areas.

LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED)

The project will be designed to the LEED Silver level.

COMMISSIONING

Will be required as applicable to the project.

GOVERNMENT FURNISHED INFORMATION

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The following is a list of government furnished information found on the VA’s Technical Information Library (TIL) website (http://www.cfm.va.gov/TIL) to be used for this project, as applicable:

PG-18-1 Master Construction Specifications PG-18-3 Design and Construction Procedures PG-18-4 Standard Details and CAD Standards PG-18-5 Equipment Guide List H-18-8 Seismic Design Handbook PG-18-9 Space Planning Criteria PG-18-10 Design Manuals (by discipline) PG-18-12 Design Guides (graphical, by function) PG-18-13 Barrier Free Design Guides PG-18-14 Room Finishes, Door and Hardware Schedules PG-18-15 Minimum Requirements for A/E Submissions PG-18-17 Environmental Compliance Manual H-7545 VA Cultural Resource Management Physical Security Design Manual for VA Facilities, Life-Safety Protected

Design Deliverables

Design deliverable shall be in compliance with A/E Submission Instructions for Minor and NRM Construction Program – Volume C located on the TIL at:

https://www.cfm.va.gov/til/ae/aesubmin.pdfv

Construction Period Services (CPS): AE shall provide full post design services and construction period services IAW the Special Provisions of the contract. Construction Period Services to include assistance with questions, request for information (RFI’s), clarifications and addendums during the construction solicitation phase. Construction Period Services shall also include full support through the construction phase to include but not limited to, assisting with questions, clarifications, reviewing and responding to RFI’s and review/coordination of contact modifications/change orders with the necessary engineer approved/sealed instructions/drawings and 10 site visits by 2 professional designers. Before FINAL ACCEPTANCE, two full size sets of “As Built” drawings shall be provided to the VA in addition to electronic (PDF & AutoCAD) format.

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