SOW 650-13-103.doc

9/20/2022

A/E SCOPE OF WORK

VA Medical Center Providence, RI

Independent Peer Review of 5A Improved Clinic Space Construction Documents

PROJECT 650-13-103

1. GENERAL:

Provide Architect/Engineer professional services to conduct an independent peer review of the Final Construction Documents for the planned Renovate Wing 5A Improved Clinic Space construction project located in Building 1 at the Providence Veterans Affairs Medical Facility, Providence, Rhode Island.

Wing 5A of the 5th floor, approximately 8,800 square feet, is proposed to be fully renovated to update the existing clinical space with various medical specialty rooms. To accomplish this work, extensive demolition and construction is required including work in areas of the 4th and 6th floors.

The peer view shall consist of drawings, specifications, and cost estimates. The intent of the peer review is to verify that the A/E of Record’s submission meets the Department of Veterans Affairs (VA) Submission Requirements and that the construction documents comply with applicable Federal, State, and local building codes, adherences to acceptable standards of professional design practice, and that the documents accurately describe, delineate, and detail the scope of the pending construction project resulting in a set of plans and specifications that are both biddable and buildable. Specific information on contract deliverables is prescribed in VA Program Guide PG-18-15: “Minimum Requirements for A/E Submissions,” Volume C.

2. PROJECT SCOPE OF WORK:

The A/E shall provide professional services as follows:

1. The A/E shall provide all project management for the project.

2. The A/E shall be able to demonstrate experience in healthcare facility design, renovation, and construction.

3. The A/E shall be able to demonstrate experience in fire protection and life safety design with special emphasis in healthcare facilities.

4. The A/E shall be able to demonstrate familiarity with Veterans Affairs design guides, procedures, and applicable requirements.

5. The A/E shall be able to provide registered professionals in the following disciplines: architecture, structural engineering, plumbing engineering, mechanical engineering, and electrical engineering.

6. Registered professionals performing the review shall be able to demonstrate experience in healthcare facility design, renovation, and construction projects.

7. The independent peer review shall include, but is not limited to, the review, evaluation, and recommendation on all architectural and engineering disciplines’ designs, specifications, cost estimates, drawing completeness, and coordination between disciplines.

8. The review shall evaluate the final construction document’s level of completeness to be biddable and buildable.

9. Construction documents requiring review include (but are not limited to):

a. Final Construction Plan Set – 71-page plan set inclusive of Fire Protection and Life Safety, Architectural, Structural, Plumbing, Mechanical, and Electrical drawings.

b. Final Construction Specifications – 1448-page specifications document.

c. Final Construction Cost Estimate.

10. Evaluations shall be based on submission requirements established in PG-18-15 Volume C and design requirements established by VA’s Sustainability Guideline, VA’s Physical Security and Resiliency Design Manual for Mission Critical Facilities, VA’s Barrier Free Design Guide, VA’s Cost Estimating Guide, and VA’s Signage and Wayfinding Design Guide.

11. All peer review work shall be performed in accordance with contract documents and procedures outlined in PG-18-15, Volume C, A/E Submission Instructions for Minor and NRM Construction Projects . The Master Specification and all other VA Technical Information can be found at this web link http://www.cfm.va.gov/TIL/.

12. General Codes and Standards: The applicable portions of Government criteria in conjunction with industry standards shall govern the design and preparation of contract drawings, specifications, and cost estimates. The design shall also satisfy applicable Federal, State of Rhode Island, and local building codes and criteria. Emphasis is placed on the documents provided on the cover sheet of the Final Construction Plans, attached. Any applicable design standards, design guides, or other pertinent documents not referenced in the final construction documents shall be brought to the attention of the government.

13. Evaluations shall also verify that decisions documented in Meeting Notes, Meeting Minutes, and Review Comments contained within project documents have been included and coordinating on and throughout all construction drawings, specifications, cost estimates, and other constructions documents as necessary.

14. Deliverables shall include:

a. For each discipline, the VA Design Review Checklist for Construction Documents/Final Bid Document.

b. Digitally “marked-up” Final Construction Plans, Specifications, and Cost Estimates with review comments.

c. A single document compiling all review comments organized by document type for the purpose of tracking comments and responses.

d. A CD containing all final “marked-up” documents, review checklists, and any other pertinent documents used during the review.

3. PROPOSED SCHEDULE:

Work shall commence upon receipt of a Notice to Proceed (NTP) from the government and shall be completed within 90 calendar days after receipt of the NTP.

4. MEETINGS:

The A/E shall attend meetings at the time and place requested by the Contracting Officer or their Representative. Minutes of the meetings shall be taken by the A/E and submitted to the Contracting Officer or their Representative. Meetings shall include the following:

a. Pre-Review Meeting - The A/E shall meet with the Contracting Officer and/or their Representative (from Facilities Management Service) to verify project requirements and to clarify the scope of work.

b. Final Review Comments Meeting - The A/E shall attend a meeting with the Contracting Officer and/or their Representative (from Facilities Management Service) to present review comments and recommendations.

c. Progress Meetings - The A/E shall attend meetings with the Contracting Officer and/or their Representative (from Facilities Management Service) as needed to advance progress of the work.

5. SITE VISITS:

The A/E shall visit the proposed project site to obtain the details and specifics of the relevant existing field conditions in order to fully complete the work of this project without omission. Arrangements for visits to make inspections should be made by contacting Facilities Management Service, at least 48 hours before the visit.

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