SOW 621-22-123 Repair FCA Deficiencies and Upgrade Elevators.docx

STATEMENT OF WORK

Project No. 621-22-123 Repair FCA Deficiencies & Upgrades Elevators Bldg. 162 James H. Quillen VA Medical Center Mountain Home, Tennessee

PART A – GENERAL

Introduction - The James H. Quillen VA Medical Center (JHQVAMC) has a requirement to upgrade the elevator equipment on the two elevators in Building 162. This project will include demolition and removal of the existing elevator equipment located in the elevator equipment room in Bldg. 162’s mechanical room, B001.

1) Scope of Work: The contractor shall furnish all labor, supervision, materials, and equipment to upgrade the 2 elevators in Building 162 at the James H. Quillen VA Medical Center. The contractor shall also perform a commissioning of the elevators operations before the work will be accepted.

a) Elevator work shall include replacing the elevator’s controllers, power units, door operators, fixtures, car top inspection stations and selector systems with new equipment that meet or exceed the elevator codes.

b) The HVAC work will include installation of a new mini-split air conditioning system to maintain the elevator equipment room conditions per the elevator codes.

c) The electrical work will include installation of new electrical power lines to the new elevator equipment with conduit, properly size power lines, and disconnects that meet or exceed electrical codes. Electrical power shall also need to be run for the HVAC mini split air conditioning. LED lighting shall be installed in the elevator shaft per code.

d) Fire and life safety work shall include supplying and installing fire and or smoke detectors the elevator shaft and connect them to the VA’s existing Fire and Life Safety system to bring the elevators up to code.

2) Phasing and Construction Logistics

a) The project shall be phased to allow for ongoing operations in the hospital.

b) Temporary barriers shall be provided to protect patients.

c) Wayfinding and signage shall be provided by Contractor for work that has to be conducted across a hallway.

d) Contractor should limit the number of ceiling tiles removed to not more than 2 at one time, otherwise an open ceiling permit will be required.

e) Contractor work routes will need to be established with the VA.

f) VA will complete the ICRA.

g) Patients will need adequate access to various departments and have means of egress in each phase of construction.

h) Schedule shall include a minimum of 7 days for Contractor to remove and reinstall barriers after-hours, install wayfinding and signage, and complete pre-demolition activities for each phase.

All selections of materials shall be in compliance with applicable standards and codes described in VA Program Guides & Design Specifications and shall be determined in coordination with Interior Designers at the VA facility. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL): http://www.cfm.va.gov/til/.

***COVID 19 REQUIREMENTS: Employees working onsite may be required to adhere to additional medical screening and/or testing as related to COVID-19. Testing and documentation provided at the contractor’s expense. Additional PPE requirements such as face coverings, goggles, gloves, etc. may be required at specified locations.***

PART B – WORK REQUIREMENTS

1) Supervision/Communication - The Contractor shall provide support which shall include:

a) Single Point of Contact: Contractor will designate a representative as project manager to act as a point of contact during the planning, submittal and construction phase of the period of performance. The contractor shall also designate a Site Superintendent that shall be present when work is being performed on site at the VA. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent.

b) Manufacturers’ Representatives: Contractor will identify each manufacturer’s representative to answer any questions regarding product and service requests.

2) Planning and Drawing - Contractor will coordinate installation and phasing schedules with the COR and provide the following:

a. Contractor shall provide cutsheets of the equipment to be installed.

b. Contractor shall provide “as-built” installation drawings to the COR upon project completion.

3) Site Visits - The contractor shall coordinate the following site visits with the James H. Quillen VA Medical Center’s COR and the Contractor’s Project Manager and/or Site Superintendent:

a. A post-award walkthrough prior to ordering materials and fixtures to field verify all measurements and existing conditions. If necessary, the contractor communicate any noted differences based on the site walkthrough to the COR and the Architect of Record.

b. Contractor’s Project Manager and/or Site Superintendent shall be present for a post-installation walkthrough to assess, document, and address any punch-list items.

4) Deliveries - Deliveries of materials and equipment shall be made at times when the Contractor and/or the Subcontractor are available to accept. The VA will not be responsible for accepting, receiving or storing Contractor's and/or Subcontractor's delivered materials.

5) Final Inspection and Acceptance - Contractor’s Project Manager and/or Site Superintendent shall be present for a post-installation walkthrough to assess, document, and address any punch-list items.

a. Upon identification of punch-list items, contractor shall submit a remediation plan to correct deficiencies to the Interior Designers within two (2) working days.

b. Contractor shall prepare and provide inventory spreadsheet outlining excess or unused materials and deliver those items to the main campus’ storage warehouse at the James H. Quillen VA Medical Center or coordinate storage location with the COR.

c. Contractor shall provide a detailed list of installed property. All items that can be identified by make, model, and serial number for the purpose of routine maintenance, repair, or replacement of minor and major components unique to that products assembly or system shall be included.

d. Complete field welding and finishing shall be completed as necessary.

e. Integrated sink bowls shall be fabricated with the same material as countertops and meet the dimensions specified on the drawings.

6) Submittals

a. Submit product data, shop drawings, samples, fabrication specifications and installation instructions as specified in GENERAL REQUIREMENTS and as described herein.

b. Submit two (2) copies of manufacturer’s data shop drawings and instructions.

c. Submit test data from independent testing agencies indicating that all performance characteristics specified have been complied with.

PART C - SUPPORTING INFORMATION

1) Place of Performance - James H. Quillen VAMC, Building 162, Mountain Home, TN 37684 (See attached drawing, Bldg. 162 Elevator Upgrade)

2) Period of Performance - All work shall be completed within 200 calendar days from the issuance of the Notice to Proceed (NTP).

3) Scheduling - Work will be performed after normal business hours Monday-Friday, 7:30AM to 4:30PM. All other work that is required to be performed outside of established hours will need to be approved and coordinated with the COR, 10 workdays in advance. The schedule shall be coordinated with the COR prior to submission.

4) Security Requirements - Contractor personnel are required to obtain VA identification badges or temporary badges for certain subcontractors where approved by the COR. Badges are required to be worn and visible at all times.

5) The Certification and Accreditation requirements do not apply, and that a Security Accreditation Package is not required.

6) Smoking Policy - The Contractor shall not allow smoking on campus. VA Mountain Home is a smoke-free facility. Violators may receive a warning or be issued a citation.

7) Parking/Traffic Regulations - Parking Permit Request form must be completed if required. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds.

8) Access and Outages – The contractor shall coordinate access needs and system outages well in advance of scheduled work, but not less than 10 working days, with the COR. Contractor is responsible for investigation and research with regard to these areas and systems. System outage durations should be limited to reduce impact on other facility services, patients, visitors, and staff.

9) Noisy and Disruptive Work – The contractor shall limit impact of work activities with respect to noise, vibration, material transport and the like through scheduling, engineering controls, equipment selection, and advanced coordination with COR. Work activities shall not detrimentally impact continuous operations at the facility.

Elevators and Equipment Room Location in Bldg. 162

Location of the Work on the Mountain Home Campus (End of Statement of Work) image2.png image1.png