SOW 620A4 25 201.docx

Building 13 Stair Replacement and Tuckpoint Repair at Castle Point

(AE SERVICES)

PROJECT 620A4-25-201

STATEMENT OF WORK

Background:

Periodic maintenance of tuckpointing and sealcoat of building facades is required to protect vital infrastructure from costly repairs due to water infiltration. Building 13 at Castle Point has been identified as having significant exterior issues therefore in need of structural maintenance to extend its operational use. In addition, due to unforeseen circumstances, the renovation of the south facing exterior double stairway of Building 13 could not be completed under Contract 620A4-21-107 and is currently partially demolished and repair is required to provide proper egress for occupants.

Objectives:

The objective of this acquisition is for successful planning, design and construction management of for the renovation of the various exterior elevations of the existing building façade with structural integrity and/or foundation repairs including tuckpointing and sealcoat, repairs due to intrusion of inclement weather and deficiency impacts, utilities support and hanger design, and lintels for Building 13 façade as well as the reconstruction of the south facing double stairway by means of a phased renovation.

Coordination with the State Historical Preservation Office is to be in accordance with the National Historic Preservation Act. Adherence and consideration will be made with the National Environmental Policy Act.

Contract drawings and specifications will be created and used to create a biddable design package as outlined with the Supplement B attachment.

Performance of specified work herein is to comply with all applicable design guides, regulations, procedures and conditions for work at the medical center and any applicable codes as per requirements of all governing agencies within and outside of the VA requirements. Specific relevant VA Design Guides to be consulted during the design phase of the project are listed but not limited to the following:

· PG 18-1 Master Construction Specifications

· PG 18-3 Design and Construction Procedures

· PG 18-4 Standard Details and CAD Standards

· PG 18-10 Design Manuals (by discipline)

· PG-18-15 Minimum Requirements for A/E Submissions

· PG-18-17 Environmental Planning Guidance

Upon Construction award with utilization of the biddable design package to a General Contractor, Construction Period Services will be provided to support facility engineering and final completion of the project.

The services of an independent Commissioning Agent will be provided by awardee or sub-consultant.

Redline markups from the General Contractor will be converted to final as built drawings once reaching the project completion goal.

Period of Performance:

The period of performance for design shall be 180 days from Notice to Proceed (NTP). The Construction award date and extent of hazardous materials discovered is unknown therefore Construction Period Services are deferred from contract award until such conditions and circumstances known.

The Supplement B document included in the contract documents shall define requirements for the deliverable design milestones, construction period services, and shall be used as a basis for progress payments.

Place of Performance / Place of Delivery:

The place of performance for this contract is the care facility located at VA Hudson Valley Healthcare System, Castle Point Campus, Old Castle Point Road, Wappinger Falls, NY 12590.

Scope or Tasks (for services):

Planning, design and construction management for the renovation of various exterior elevations of the existing building façade with structural integrity repairs including tuckpointing and sealcoat, repairs due to intrusion of inclement weather and deficiency impacts, utilities support and hanger design, and lintels for Building 13 façade as well as the reconstruction of the south facing double stairway. Tasks for which outlined as follows:

TASK 1 - Field Investigation & Preliminary Plans (Including but not limited to):

1. The following Pre-Construction documentation and statutory requirements will be adhered to:

1. Section 106 Consultation (National Historic Preservation Act – NHP)

i. https://www.achp.gov/protecting-historic-properties

ii. https://parks.ny.gov/shpo/online-tools

2. National Environmental Policy Act (NEPA)

i. http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf

2. Identify unique site requirements, i.e. seismic requirements, hurricane requirements.

3. Identify in advance and complete all permitting requirements inclusive of fee payments, prepare and file with appropriate local, state and federal authorities, i.e. storm water.

4. Provide recommendations for required demolition and construction of South facing stairway of Building 13 which reflects original design.

5. This project includes the review and field verification for completeness of existing record drawings and other contract documents for preparation of new As-built drawings. Through the Contracting Officer’s Representative (COR), VA shall provide existing record drawings to the AE for review and field verification. Field conditions may not be identical to existing record drawings; therefore, field surveying shall be performed by the AE as needed to prepare new up to date As-built drawings for design purposes.

a. A preliminary engineering report shall be submitted along with plans to all agencies with the 65% preliminary plans. The package must be reviewed and approved in full before the 95% preliminary plans will be considered complete.

i. Preliminary engineering report shall include different proposed conceptual designs for review and approval by the VA.

b. The Architect will be responsible for all necessary coordination, meetings, and submissions as required.

c. Project Documents shall include, but not be limited to:

i. All required submissions listed in the VA A/E Design Submission Requirements (PG-18-15).

ii. All deliverables as outlined in the document labeled “Supplement B” that is included in this solicitation (preliminary and construction documents including drawings and specifications).

iii. Cost estimates for Construction

iv. Projected Construction schedule

v. Site visit reports for design reviews and field investigations.

6. Area of Work at the Castle Point VA campus are depicted:

Reference is made to “Roof Plans.pdf”

7. The AE Firm shall provide a survey to identify any possible asbestos hazards in work areas. This evaluation will be done by a qualified NYS licensed Certified Industrial Hygienist (CIH) to oversee any asbestos abatement for the project. This task is outlined in the Supplement B document of this solicitation. Monitoring and verification of work shall be provided in the construction period services.

8. Attention will made to assess the existing conditions of the south facing double stairway of Building 13.

TASK 2 - Design Submission Phase Services (including but not limited to):

1. A final engineering report shall be submitted along with plans to all agencies with the 65% Working Drawing. The package must be reviewed and approved in full before the 100% Working Drawings will be considered complete.

2. Prepare As-Built drawings based on the existing VA supplied information along with the field verification process as identified in VA guidance documents. Perform field survey as necessary for accurate field verification as required.

3. Provide a design narrative/analysis for each technical discipline (e.g. architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic and/or design development submission.

4. Prepare contract drawings and specifications to address anticipated Asbestos abatement within the renovation work areas by a qualified NYS licensed Certified Industrial Hygienist (CIH) as outlined in the supplement B.

5. Provide computations and sizing calculations for structural design in accordance with VA guidance documents. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output and description of program procedures.

6. Provide individually packaged drawings for each submission to each unit specified in the “Distribution of A/E Materials” in PG-18-15 Volume C.

7. The independent Commissioning Agent (CA) will be provided by the awardee or sub-consultant thereof and shall be a Professional Engineer (PE) experienced, certified and approved by the VA COR.

Task 3 - CONSTRUCTION PERIOD SERVICES (REQUIRMENTS ARE NOT PART OF THIS AWARD. TO BE AWARDED LATER UPON COMMENCEMENT OF CONSTRUCTION. REQUIREMENTS INCLUDED FOR SOURCE SELECTION EVALUATION PURPOSES ONLY.):

1. General: The Contracting Officer reserves the right to terminate any construction period services, without payment for services completed, if such services are not needed or area not being adequately completed.

2. Response to RFI’s: The A/E shall be responsible for evaluating RFI’s to determine if a change will be required. The A/E shall then provide recommendations to the Contracting Officer. Within 48 hours, the A/E shall provide in writing the information, clarification or revision material needed to properly answer the RFI and to resolve the issue. The A/E shall include a cost/credit estimate for RFI’s which result in a change to contract cost.

3. Submittal Review: The A/E shall review Contractor submittals. The A/E will be required to review contract submittal for adherence to contract requirements and then forward their recommendation of approval/disapproval to the VA Contracting officer within 7 calendar days. The COR shall take final action of approval/disapproval on each submittal and shall prepare and send a formal return of submittal to the contractor.

4. Site Visits: Day to day construction administration will be performed by the COR. The A/E shall make site visits during construction as well.

5. Asbestos and Lead Inspection: The A/E shall perform all inspection and documentation services required during asbestos and lead abatement activities.

6. Photographic Documentation: The A/E shall be required to prepare photographic documentation in accordance with VA master specifications during the period of construction.

7. Record drawings: The A/E shall verify as-built conditions from contractor-supplied marked up prints, and prepare as-built documents for the VA.

8. One E size and one C size Drawing and one- electronic version of CAD work.

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI):

The AE firm will be furnished with paper copies of any available utility drawings for all work areas. The AE is responsible to verify Government-furnished documents for accuracy prior to relying on any Government-furnished drawings.

Security Requirements:

The AE firm shall obtain day passes for any site visits from the police station. If personnel from the AE firm are expected to be on site more than five (5) days (cumulative) during the design, they shall file paperwork to obtain a permanent ID for the station. Necessary paperwork can be obtained from the COR.

AE staff is required to conform to VHA’s security and privacy requirements.

All AE personnel must have in their possession for inspection by VA Police Department a valid state or government issued identification such as drivers’ license or passport.

Personnel may be required to surrender their ID to the VA Police to obtain a temporary day pass at the discretion of VA Police. ID will be returned upon leaving US Government property.

Any AE personnel who intend to take photos must inform the COR at least 48 hours ahead to time of such intentions.

Safety Codes / Certification / Licensing:

The AE firm shall comply with all codes as described above, as well as codes customarily applied in VA construction jobs such as NY state and federal Standards, regulatory codes, National Electric Code (NEC), NFPA and VA Design Guide and manuals, Joint Commission Standards, OSHA, Industrial Code Rule 56, VA Design Guides and Manuals, etc. Labs used by the AE firm shall be licensed as required by any applicable governing agencies, and their certifications and licenses shall be included in the engineering reports. All drawings shall be approved and sealed with engineering stamp.

Travel:

No travel for government employees because of this project is anticipated. Employees of the AE firm will be required to travel from their place of business to the place of performance indicated above for the purposes of field investigations, design reviews, pre-construction meetings, interim and final inspections, and closeout documentation preparation.

Special Material Requirements:

No special materials are anticipated for this contract.

Any Other Requirements unique to the solicitation.:

None

NARA Records Management Requirements:

The following standard Items relate to records generated in executing this contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C Chapter 21, 29, 31and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use,

3. dispose of, or disclose such data contained therein as it determines to be in the public interest.

4. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

5. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

6. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

7. The Government Agency owns the rights to all data/records produced as part of this contract.

8. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver enough technical documentation with all data deliverables to permit the agency to use the data.

9. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

10. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

11. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.