SOW 620 15 111.docx

Replace Fused/Obsolete Electrical Panels Campus-Wide Phase 3 (AE Design) Project 620-15-111

STATEMENT OF WORK

Background:

Many Montrose electrical subpanels and associated feeders and branch circuit wiring have been identified as antiquated and in need of replacement. Fuse panels are no longer VA code compliant nor are panels located in hallways and stairwells. In addition to the fused panels needing replacement, aluminum wiring is no longer VA compliant and requires identification and replacement with copper. This project will correct safety deficiencies thereby enhancing patient care with a more reliable and robust power distribution network.

Objectives:

The Objective of the acquisition is to retain an AE/Engineering firm to design working drawings and specifications detailing the necessary work to relocate hallway and stairwell electrical fused panels to dedicated electrical room or a secure location; replacement of main feed and branch circuit aluminum wiring; replacement of fuse panels with circuit breaker panels. This design is to include site survey work to identify panels and wiring requiring replacement while field verifying new panel locations. All necessary wire re-sizing due to longer or shorter feeder runs will be accounted for. Panel sizing will be accounted for with assessment of power demand. Arc Flash analysis will be performed for all the new panels and all such labeling updated.

Period of Performance:

The period of performance shall be 240 calendar days from Notice to Proceed for a complete design.

Place of Performance / Place of Delivery:

The place of performance for this contract is the VA Hudson Valley Healthcare Montrose NY

Scope or Tasks (for services):

The Architectural/ Engineering (A/E) Firm is to provide all necessary preliminary surveys, calculations, field investigations, design, drawings, specifications, construction cost estimates, construction period services inclusive of RFI responses and submittal reviews, as-built drawings, design site visits, construction site visits necessary to replace the fused panels at Montrose campus.

Perform work specified herein and comply with VA Design guides and VA regulations, procedures and conditions for work at the medical center and any applicable codes as per requirements of all governing agencies. This is to include but not limited to the following:

∙ OSHA Technical Manual ∙ Joint Commission Environment of Care Standards – EC 02.05.001 ∙ Supplement B ∙ VA Guidelines and Specifications located at the VA Technical Information Library (TIL)

∙ PG-18-15 Minimum Requirements for A/E submissions ∙ Electrical Design Manual, December 1, 2019 located at https://www.cfm.va.gov/til/dManual/dmElec.pdf

Work shall include, but not be limited to the following tasks:

1. The following fuse panels will be replaced with breaker panels:

2. In addition to replacing all designated panels, associated wiring, the Main as well as the branch circuits will be replaced. Longer and shorter circuit runs as a result of new breaker panel locations will be re-sized accordingly to NEC code.

3. Field investigate panel locations to determine suitable new locations. All panels stated above will be relocated to secured space. Panels will be sized in accordance with NEC code and to include 20 percent spare capacity.

4. Field verify and confirm accuracy of existing panel schedule. If no schedule exists, trace all branch circuits and identify the location of the loads. Also, verify and identify the power source and feeder size for the above panels being replaced.

5. Generate a corrective action plan for any incidental code violations identified during field investigation in conjunction with identified panels for evaluation by the facility. Hence, grounding and bonding observations which could adversely affect the validity of an arc flash bolted current calculation etc.

6. Arc-Flash calculations will be performed, and the new panels properly labeled with the new hazard levels.

7. AIC rating calculation provided for each panel.

8. Line side feeders upgraded as needed to accommodate spare capacity on the panels.

General Requirements:

1. The Engineering firm shall submit all necessary calculations pertaining to the new panels.

2. The Engineering firm will be responsible for all necessary coordination, meetings, and submissions as required.

3. Project Documents shall include, but not be limited to:

a. All required submissions listed in the VA A/E Design Submission Requirements (PG-18-15) and other relevant documents in the VA Technical Information Library (TIL)

b. All deliverables as outlined in the document labeled “Supplement B” that is included in this solicitation (preliminary and construction documents including drawings and specifications)

c. All calculations and reports.

d. Construction cost estimate in RS Means format, supplemented by elements that cannot be captured in the base analysis.

e. Listing of all submittals required

f. Site visit reports for design reviews, field investigations, and detailed meeting minutes.

4. Areas of Work: Montrose Building 1, 3, 4, 5, 6, 7, 12, 13 and 14

5. The Engineering Firm shall provide a survey to identify any possible asbestos, lead, and PCB hazards in the area of work. This evaluation will be done by a qualified NYS licensed Certified Industrial Hygienist (CIH) to perform asbestos abatement and lead abatement for the project. These tasks are outlined in the Supplement B document of this solicitation. Monitoring and verification of work shall be provided in the construction period services.

6. The engineering firm shall assess the proposed site areas, provide installation details and plans to ensure conditions are suitable for the proposed installation. The plan shall, at a minimum, identify new panel mounting details; electrical diagrams; demolition plan; grounding details; concrete boring details; wire routing; and details showing how each panel component is joined, mounted, fastened, penetrated, or terminated.

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI):

The A/E firm will be furnished upon request with paper and/or electronic copies of any available utility drawings for the areas included in the area of work.

Security:

The AE firm shall obtain day passes for any site visits from the police station. If personnel from the AE firm are expected to be on site more than five (5) days (cumulative) during the design, they shall file paperwork to obtain a permanent ID for the station. Necessary paperwork can be obtained from the COR.

The Engineering personnel who intend to take photos must inform the COR, at least 48 hours ahead to time, of such intentions.

Safety Codes / Certification / Licensing:

The AE firm shall comply with all codes as described above, as well as codes customarily applied in VA construction jobs such as NY state and federal Standards, regulatory codes, National Electric Code (NEC), NFPA 70, NFPA 101 Life Safety Code and VA Design Guide and manuals, OSHA, VA Design Guides and Manuals, etc. Labs used by the AE firm shall be licensed as required by any applicable governing agencies, and their certifications and licenses shall be included in the engineering reports. All drawings shall be approved and sealed with engineering stamp.

Travel:

No travel for government employees as a result of this project is anticipated. Employees of the A/E firm will be required to travel from their place of business to the place of performance indicated above for the purposes of field investigations, design reviews, pre-construction meetings, interim and final inspections, and closeout documentation preparation.

Special Material Requirements:

No special materials are anticipated for this contract.

Any Other Requirements unique to the solicitation:

None

NARA Records Management Language For Contracts:

The following standard Items relate to records generated in executing this contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.