SOW 612-26-951 Repair B19 and B20 Sidewalk.docx

VA Northern California Health Care System

STATEMENT OF WORK

Repair B19 and B20 Sidewalk Project 612-26-951

1. GENERAL INTENTION:

A. The purpose of this project is to replace sidewalks at the Martinez VA Medical Center (VAMC). There are three sidewalks that contain uneven slabs, posing as a tripping hazard. The new sidewalks shall be ADA compliant. This project should also resolve any site conditions causing the uneven sidewalk slabs, such as tree roots.

B. The Contractor will furnish all labor, materials, equipment, and supervision needed to perform all demolition, off-site disposal, replacement, and installation required by this scope as required by specifications.

C. The Contractor will be responsible for any damage to utilities at no expense to the Government. The Contractor will immediately alert the Contracting Officer’s Representative (COR) of any damage to existing utilities.

D. Visits to the site by bidders may be made only by appointment with the Contracting Officer for the project. A preliminary/pre-proposal site visit is strongly encouraged and will be coordinated with the COR.

E. The contractor will assume that there are no staging areas available within the facility premises. The Contractor must note that there is absolutely NO Contractor employee parking in Patient Parking designated areas. NCHCS will not invalidate or make reimbursement for parking violations for the Contractor under any conditions.

F. Schedule of work: The construction work near building 19, indicated as #2 and #3 on SOW Attachment 01, must occur during the weekend. The sidewalk must be ready for pedestrian use on the Monday following the construction work. Preparatory work, such as setting up construction fencing, may occur on Friday if needed. The construction work near building 20, indicated as #1 on SOW Attachment 01, can be performed during normal working hours from 7:30 AM to 4:00 PM Monday through Friday, except holidays. Any work that will cause major impact to the medical center’s operation is to be accomplished after hours or during the weekend.

G. The Contractor will prepare any necessary construction documents and provide all necessary/required professional engineering services to include, but not limited to tools, equipment, materials, labor, travel, expertise, supervision, testing, analysis, and specialty services to accomplish all items and requirements outlined in this SOW. All work will comply with all applicable federal, state, local and VA regulations and requirements.

H. Location of work: The location for construction services is:

Martinez VA Medical Center – 150 Muir Road, Martinez, CA 94553.

Attachment 01 shows the campus map and locations of sidewalk to be replaced.

Figure 1: One example of uneven sidewalk to be corrected. This picture does not show the entire project scope. See Attachment 01 for sidewalks to be replaced.

2. SCOPE OF WORK

A. The contractor shall replace the sidewalks shown in SOW Attachment 01. The contractor shall also prepare the site as needed, which includes excavation of at least 6 inches of existing subgrade, compaction, and subbase placement.

B. The contractor shall also fix site issues, such as tree roots, to prevent future impacts to sidewalks. The contractor’s proposed solutions shall be communicated to and agreed to by the COR before start of work.

C. The contractor must provide a traffic control plan indicating alternate route of travel for pedestrians. A pedestrian route between the patient parking lot and building 19 must remain during the construction work, which should be nearby or adjacent to the existing sidewalk. The alternate pedestrian walkway must be safe, ADA compliant, and clearly marked. The traffic control plan must be approved by the COR prior to the start of work.

D. For the sidewalk replacements near building 19, which are indicated as #2 and #3 on SOW Attachment 01, the replacement must occur on the weekend and be ready for pedestrian use on the Monday following. Preparatory work, such as setting up construction fencing, may occur on Friday if needed. Sidewalks #2 and #3 can be replaced on the same or separate weekends, which is also dependent on traffic plan approval.

E. The contractor’s work shall follow manufacturer standards/procedures, VA specifications, ADA-compliance, etc. This includes, but is not limited to, work for: site preparation, compaction, concrete pour, concrete finish, sidewalk slope, etc.

F. The contractor shall dispose of all material demolished or replaced as part of this project at an off-site location.

G. The contractor will discuss with the Contracting Officer’s Representative (COR) phasing requirements for the project. These phasing requirements will describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor’s approach to the construction project.

H. The Martinez VA Medical Center is an active medical center and therefore will require consideration for patients, staff, and visitors. Disruptions to the operations of the medical center will require after-hours or weekend work.

I. The Contractor will be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, Subcontractors, Agents, and anyone acting for or on behalf of the Contractor.

J. This Period of Performance for this project is 45 calendar days from notice to proceed (NTP).

K. Attachments

a. Attachment 01 – Sidewalk Locations

b. Attachment 02 – Specifications

3. SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

END OF STATEMENT OF WORK

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