SOW 586-20-102_Rev2.pdf

STATEMENT OF WORK

G.V. (Sonny) Montgomery VA Medical Center

Jackson, MS

Project No. 586-20-102

Demolish, Reconfigure and Reconstruct CT Spaces, Restrooms, and Patient Waiting Area to Support New CT

Machines and Optimize Workflow (Rooms B-08A, F-17A and F-19)

This addendum clarifies certain specific work activities the selected CONTRACTOR must execute in performance of the specified work. Yellow highlighting identifies modified sentences/paragraphs.

This Statement of Work defines certain specific work activities, deliverables, and timelines a Contractor must execute in performance of the specified work – but this statement of work should in no way be considered all-inclusive; which is an impossibility. The client for this Statement of Work is: Facility Management Service at the G.V. (Sonny) Montgomery VA Medical Center located at 1500 E Woodrow Wilson Ave, Jackson, MS 39216-5116.

CONTRACTOR shall be responsible to perform all requirements expressed in this Statement of Work. CONTRACTOR’s failure to address any requirement and/or submit pricing in proposal does not relieve the CONTRACTOR of the obligation to complete all requirements and provide a complete and fully-functional space described herein.

1. TERMS

The term "OWNER” or “VA”, as used throughout this document, refers to the Department of Veterans Affairs. The term "CONTRACTOR" as used throughout this document will mean the winning bidder to this Request for Proposal. The term "RFP" as used throughout this document will mean Request for Proposal.

2. INTENT

The G.V. (Sonny) Montgomery VA Medical Center is looking to identify an exceptional CONTRACTOR to provide a turnkey solution to renovate approximately 3,000 square feet of existing Radiology Department space to support two new Computed Tomography (CT) scanners, a new waiting area, and adjacent support spaces. The construction area specific layouts, and certain functional requirements & features are identified on attached floor plans.

The VA has developed the floor plan designs in conjunction with Philips requiring a design/build CONTRACTOR to provide a professional services to complete the design details. The site is located in the basement of Building 1 at the G.V. (Sonny) Montgomery VAMC in Jackson, Miss.

3. SCOPE OF WORK

1) The selected CONTRACTOR shall be responsible to provide all necessary project management, design services, materials, onsite supervision, and labor to perform the renovation of the space as described herein.

2) The selected CONTRACTOR is required to provide meeting minutes and sign-in sheets for all meetings. The VA COR shall participate in all meetings between the CONTRACTOR, A/E, CT Manufacturer, and End-User that may impact the outcome of the project.

The selected CONTRACTOR shall be responsible to record and provide meeting minutes to all meeting participants for review and approval/comment/rejection within 1 working day of each meeting. Any deviations or agreements not specifically requested and defined in writing – with approval by the VA Contracting Team (including COR) prior to beginning work – shall be invalid and will constitute a CONTRACTOR-initiated work stoppage until the matter is resolved.

3) The selected CONTRACTOR shall completely prepare site, coordinate with VA COR & end-users prior to beginning each phase of work to including design, demolition, construction, equipment de-installation & installation, etc.

4) Submittals are required for all items. VA review & approval of all submittals is required prior to installation.

5) New CT scanner machines shall be furnished and installed by Canon Medical Systems under separate (attached) contracts. Ancillary support systems for CT machines such as electrical power, control system raceways, structural mounting systems, cabinetry, handwashing sinks, etc. necessary to facilitate CT scanning systems shall be provided and installed by the CONTRACTOR.

6) The selected CONTRACTOR shall be required to provide complete architectural & engineering services for this project. AIA- and/or NCARB-licensed/registered professional architects and NFPE-licensed mechanical, plumbing, fire protection, and electrical engineers are required for the design of each respective system.

Architects and engineers shall only design systems for which they hold specialized degrees and experience. Professional resumes shall be submitted for VA approval.

All design and construction for this project shall adhere to associated VA Design Guides, VA Design Manuals, VA Master Specifications, VA National AutoCAD Standard Application Guide, manufacturer requirements (see attached Canon Aquilon Genesis Design Guide), and other guidance and directives provided by the facility end-users via the COR for this project. VA Central Office standards referenced above may be accessed online at: http://www.cfm.va.gov/TIL/.

The designers shall meet with the VA’s COR, Radiology Staff, cognizant Biomedical technician and Canon Medical Systems as needed to ascertain further requirements.

All designs shall be stamped by each system’s architect/engineer-of-record holding current registrations. VA COR to schedule all meetings to ensure and maintain cognizance/awareness of all aspects of the design and construction process.

7) Design shall include separate spaces to support each of the two new CT scanners, 25-seat (minimum) waiting area, a single/combined control room and associated utilities & built-in millwork to support both CT scanners, cabinetry, countertops, work and storage spaces in each of the new CT scanner rooms, CT scanner room, new suspended ceiling and flooring throughout the spaces identified in yellow on the attached VA floor plan.

8) The selected CONTRACTOR shall be responsible to demolish all existing utilities and finishes within the established construction limits including, but not limited to all architectural, structural, mechanical, electrical and plumbing systems. Utilities supporting adjacent spaces must remain intact although it may be necessary to relocate them to provide a compliant installation. Any and all abandoned systems will be removed from the site and disposed of properly in accordance with applicable Federal, State, and local laws. The selected CONTRACTOR shall provide approximate weights of each material type taken for recycling (steel, aluminum, copper, etc.)

9) The selected CONTRACTOR shall provide shielding per VA Radiation Safety

Officer (RSO) direction. CT spaces require homogenously-leaded gypsum wallboard, leaded seam seals and doors from the floor to the roof pan above.

10) The selected CONTRACTOR shall provide new 700 pound (minimum) rated Guldmann GH3+ full-range, ceiling-mounted, single-beam patient lifts to facilitate patient access to each new CT Scanner. Provide one lift per CT room, 2 lifts total. No substitutions permitted – this lift is the facility-standard. (NOTE:

The single-beam lift system facilitates movement from the travel path and off the wheelchair/gurney and directly onto the CT couch; i.e. no “top-to-bottom” motion. The single-beam shall extend to the “back wall” behind the CT machine to allow the lift to be stored out of the normal travel path through the room.

Coordinate installation with the ceiling-mounted environmental scene lighting.

Provide necessary structural supports for new lifts and ensure the lifts are located to facilitate patient ingress/egress on/off of the CT machine.

11) The selected CONTRACTOR shall provide all built-in millwork recommended by the Owner and CT Manufacturer to facilitate CT scanner workstation, CT equipment storage, and general storage. These items are generally indicated on the attached Canon Medical Sytems and VA Floor Plans. All countertops shall be Corian® or VA approved-equal solid surfacing.

As a minimum, provide:

1) built-in countertops (with holes necessary for workstation cable routing) with above- & below-counter storage cabinets at both shown Control Room workstation locations,

2) storage cabinetry on the “travel path” side of each CT Room,

3) built-in countertops including sink and above- & below-counter storage cabinets on the “back wall” of each CT Room. These counters and cabinetry shall facilitate staff & equipment work/storage requirements. Integrate the required medical gas stations into these “back wall” millwork designs.

Under-sink plumbing shall be enclosed within cabinetry.

12) Architectural finishes shall be the following or approved-equal:

Ceilings: 2’x2’ Armstrong 896 Acoustical Tile Ceiling

Wall Systems: STC-50 wall systems for all CT and CT equipment room perimeter walls, standard 5/8” GWB on metal stud wall systems elsewhere.

Level 5 GWB finishes as defined by the Gypsum Association throughout the affected areas, Wall Paint: Sherwin Williams Harmony

Base: Johnsonite Millwork rubber wall base, Diplomat 4-1/2”

Floor Finishes:

Waiting / Support spaces – Mannington Natures Path, Luxury Vinyl Tile

CT Scanning/Control Rooms – Mannington BioSpec, Seamless

NOTE: Color selections for all finishes shall (closely) match those in existing, adjacent “new” radiological spaces but continue to require submittal for VA approval.

13) The selected CONTRACTOR shall demolish HVAC existing ductwork, registers, grills, dampers, HVAC controls, VAV boxes, etc. and replace with new to support the renovated spaces within the established construction limits. Re-route existing ductwork supporting adjacent spaces as necessary in order to facilitate the installation of ductwork and utilities within the new CT Suite.

Supply air grills within the CT Rooms shall be located along perimeter walls and force air down the walls to the floor. The return air grills shall be located above the CT gantry to remove exhaust air immediately from the room. The CT machines draw cool air from the floor through the bottom and exhaust warm air through the top of the gantry. Avoid placing supply air grills along the wall on the gantry-side of the CT Room.

Individual room temperature control is required in each CT Room, Control Room, and Waiting Room. VAV boxes shall be single-duct type with hot water re-heat (same as existing).

CT Equipment heat loads are as follows:

CT Machine – 24,000 Btuh (each), CONB (CT controller) – 9,500 Btuh (each), UPS – 2,700 Btuh (each), and PDU (CT Transformer) – 7,200 Btuh (each).

14) The selected CONTRACTOR shall demolish and replace existing Liebert® HVAC systems in each CT Room with new. Provide an additional new Liebert® system to serve the CONB/UPS Room. A separate fan coil unit may be necessary in the PDU Room. Liebert® is the facility standard. No substitutions are allowed. Liebert® units shall supplement VAV heating/cooling in CT rooms to meet anticipated heating and cooling loads. Verify HVAC loads and appropriately size the new Liebert® units.

Existing Liebert units are air-cooled. The new Liebert units shall be water-cooled.

Chilled water supply and return connections for Liebert systems are located within the pipe basement immediately below and very near to Electrical Room F- 8B. New chilled water S&R connections shall be hot-tapped, include ball-type isolation valves on the S&R circuits at the hot tap location as well as at each new Liebert unit. Provide circuit setters on the new Liebert chilled water circuits.

Electrical and plumbing connections of each Liebert shall be inside a flush-mount wall box.

15) The selected CONTRACTOR shall connect new Liebert units to the existing Johnson Controls, Incorporated (JCI) MetaSys Extended Architecture building management system. Liebert units are required to provide the following control/status points to the JCI system: supply air temperature, status (run, ON/OFF, normal or alarm).

All control systems shall be supplied, programmed, integrated by, and connected to the existing building JCI MetaSys Extended Architecture Building Management System.

16) The selected CONTRACTOR shall demolish and replace all plumbing and medical gas piping, devices and equipment within the limits of construction. Provide counter-mounted handwashing sink in each CT Room. Provide new wall-mounted OAV medical gas outlets on clear/unobstructed wall space in a serviceable area immediately adjacent to the patient location of the CT machine.

NOTE: Medical gas outlets (OAV) shall be Amico Ohmeda. No substitutions allowed. Amico Ohmeda is the facility standard.

17) The selected CONTRACTOR is responsible to modify existing sprinkler and fire alarm systems as needed to meet VA Design Guide and NFPA 13 and NFPA 72 requirements.

18) The selected CONTRACTOR shall obtain the services of an NFPE-licensed professional fire protection engineer (FPE) to design, certify materials, equipment, installation, and perform system testing in accordance with VA and NFPA 13 & 72 requirements. Design and installation certification shall be stamped by the FPE of Record at completion of the design and completion of construction. A site visit by the FPE of record to certify installation compliance at the completion of the project is required.

19) The selected CONTRACTOR shall demolish and replace all existing electrical systems, lighting equipment, conduit, circuitry, devices, and components with components meeting or exceeding all VA Design Guide requirements and Canon Medical Systems (CT manufacturer) requirements within the limits of construction.

Replace all light fixtures, circuit breakers, conduit, panels, raceways, circuitry and devices with new.

New light fixtures shall be specification-grade dimmable 2x2 foot 5000K LED type.

Provide dimming controls designed in conjunction with the staff/end-users in the CT Rooms and Control Room locations. Dimming controls to be located in CT Room. ON/OFF lighting controls for the CT Rooms to be located in the associated Control space. All lighting controls shall be labeled properly to minimize confusion.

Additionally provide ceiling-mounted, 4-panel 2’x2’ LED environmental scene lighting panel mounted for patient viewing above each CT machine. Coordinate installation of each CT Room ceiling grid with the environmental scene lighting panel.

The power transformer and computer-control equipment associated with each CT machine (see sheet A-1 of attached Canon Aquilon Genesis design guide) shall be located in adjacent spaces as shown on floor plan. See attached Canon Medical Systems floor plan for details.

20) The selected CONTRACTOR shall remove, protect, relocate as necessary & re-install all supportive systems such as telecom, individual medical & patient WiFi access points, Real-Time Locating System (RTLS), Siemens FireFinder fire alarm system, Intercom, Code Blue panic alarms, etc. within the project limits. Provide new devices and ancillary components as required to meet new functional and Code requirements; e.g. EPO (emergency power off shunt-trip switches).

Minimum acceptable protection is storage within airtight bag with roof deck attachment during demolition/construction. Removal and re-installation are the responsibility of the CONTRACTOR. Professional design services are required to facilitate and ensure proper system re-connection and complete designs.

21) The selected CONTRACTOR shall be required to phase construction operations to ensure at least one existing CT remain fully operational while renovation efforts are underway. Coordination with equipment vendor is required to allow for staggered de-installations to ensure availability of continuous CT service.

22) The selected CONTRACTOR shall be required to fully coordinate and implement construction requirements with the CT vendor to ensure the system is fully operational, maintainable, and able to support patient workload in accordance with VA and Joint Commission (hospital accreditation) standards. See attached vendor contracts for CT equipment specifics and vendor contact information.

23) The selected CONTRACTOR shall be responsible to coordinate all related manufacturing and installation activities of the project with Canon Medical Systems to ensure schedule compliance and minimize impact to patient care. This includes but is not limited to:

A) CT scanner release for manufacturing, B) de-installation of existing equipment, C) delivery scheduling for new equipment, D) installation scheduling, E) Conducting construction coordination meetings with the owner and end-users, F) CT and Building System Commissioning, G) CT equipment training for staff/end-users, and

H) closeout documentation.

Canon Medical Systems’ contract documents are attached for reference.

24) The selected CONTRACTOR shall coordinate construction and installation phasing of the project, including the installation of the new CT scanning systems by Canon Medical Systems. Installation will be in at least three phases as follows

– or alternatively, a VA-approved, CONTRACTOR-provided schedule that meets the full intent of the following schedule:

1) Demolition of CT Scan/Control Room, F-8, and construction of new waiting room in this space,

2) Demolition of patient waiting area, F-19, and installation of new CT Scan Room 1 followed immediately by the installation of associated new CT Scan equipment in new CT Scan Room 1,

3) Demolition of existing CT Scan Room, F-17, followed by construction of new CT Scan Room 2, followed immediately by the installation of associated new CT Scan equipment in new CT Scan Room 2.

Contract/construction duration will be adjusted as necessary to facilitate this required construction phasing.

Schedule of deliverables

FIRST SUBMISSION: (35%)

Drawings: Provide three (3) sets of schematic design drawings – (2) half-size and (1) full-size along with a digital set in PDF format on a CD-ROM.

Reports: Provide a brief narrative report summarizing the design option.

(3) sets of progress Drawings to be delivered 21 calendar days after VA approval of Schematic Design.

VA Review: To be completed within 10 working days after receipt of 35% Submittal (Drawings). NOTE: The VA shall work directly with the CONTRACTOR’s A/E throughout the duration of the design.

SECOND SUBMISSION: (100%)

Drawings: Provide three (3) sets of construction drawings – (2) half-size and (1) full-size showing the scope and plan for each discipline involved.

Include a digital set in PDF format on a CD-ROM. This drawing set is expected to include markups from completed site investigation.

Specifications: The specifications shall be in final draft, completely edited and checked. Deliverables: Provide two (2) copies of any calculations, computations and engineering data including, but not limited to, structural, electrical, mechanical, and fire safety. 2 sets of progress Drawings, 2 Specifications, Color Rendering, and Cost Estimate to be delivered 45 calendar days after VA review of 100% is complete.

VA Review: To be completed within 10 working days after receipt of 100% Submittal (Drawings, Specifications and Cost Estimate). NOTE: The VA expects to be working nearly continuously with the CONTRACTOR’s A/E nearly continuously for the duration of the design.

FINAL SUBMISSION: FINAL CONSTRUCTION DRAWINGS

The A/E shall make any necessary or identified corrections to drawings, specifications, calculations, or other deliverables to incorporate review comments of the 100% design review. Following revision, all documents and quantities listed in Section 6 above shall be resubmitted as a Final Submittal, “For Construction” set. A/E Final Submission to be delivered 5 working days after VA review of 100% is complete. Documents shall be submitted to the Contracting Officer in the following format:

1 Full-sized Set on bond 1 Full-sized Set regular paper 2 Half-sized sets 2 Electronic (CD) copies to include: AutoCAD (DWG) files, PDF Drawings and PDF Specifications.

4. DESIGNATED CONTACTS

Contracting Officer will be:

Name:

Email:

Phone:

VA Project Manager/COR will be:

Name: Raymond Clemons Email: raymond.clemons@va.gov Phone: 601-364-1536

NAC Equipment Contracting Officer:

Name: Michael A. Sands Email: Michael.Sands3@va.gov Phone: 708-786-5236

Canon Medical Systems Point of Contact:

Name: Willa Valbuena Email: wvalbuena@us.medical.canon Phone: 714-669-5509

5. CONTACT WITH OWNER DURING PROPOSAL PROCESS

Communication between a CONTRACTOR and a non-designated OWNER contact for anything associated with this contract is non-binding and strictly prohibited. Questions pertaining to any/all requirements associated with this project shall be addressed to the designated contacts specified in this document. Failure of a CONTRACTOR, or any of its representatives, to comply with this paragraph may result in removal from the project and/or site.

6. TENTATIVE DATES AND SCHEDULE

35% Drawings 21 calendar days after NTP

100% Drawings 45 calendar days after NTP

For Construction Drawings 1 week after VA Review

Construction Completion Date* 180 calendar days after approved design

At completion & VA acceptance of the 35% design, the CONTRACTOR shall submit a proposed construction schedule for VA approval upon receipt of NTP. The CONTRACTOR shall be prepared to meet & discuss with the VA any cause for extending the schedule. The CONTRACTOR shall ensure that reasonable timelines for all work sequences are afforded for construction at this time.

7. METHOD OF EVALUATION AND AWARD

OWNER’s mission is to provide the highest quality of care to its patients. For continuity of care and other reasons, the proposals may be reviewed individually by VA staff members. OWNER also reserves the right not to make an award if it is deemed that no proposal fully meets the requirement of this RFP.

8. GENERAL REQUIREMENTS

A. SITE INVESTIGATION: CONTRACTOR shall verify, so as to accurately locate, all existing architectural, mechanical, plumbing, electrical, and other utilities affected to incorporate them into the design package; i.e. existing utilities to remain shall be identified, sized, and shown on the new design. NOTE: No existing utilities shall remain in new spaces. Any utilities serving existing, adjacent spaces shall be re-routed as necessary so that they are concealed from view and do not obstruct the function of new spaces in any way; i.e. shall be located inside walls outside of the new spaces. Available as-built drawings and other related project drawings are available to the CONTRACTOR, but their validity is not guaranteed in any way. Comprehensive field measurement and verification of the existing area shall be required of the CONTRACTOR as part of the investigative services.

At each submission, the CONTRACTOR shall furnish a set of corrected “as-built drawings” reflecting any discrepancies found during site investigation.

B. DEMOLITION: Project demolition work shall include the removal of *all* architectural

(including ceiling, wall, and flooring systems), mechanical, plumbing, and electrical within the renovated spaces identified on the provided contract floor plan. Structural items supporting relocated walls and removed equipment shall be removed as well. All abandoned and demolished items shall immediately taken from the site and disposed of properly.

C. GEOTECHNICAL: NOT APPLICABLE.

D. STRUCTURAL: All modifications required to facilitate the installation of new equipment/building systems shall be analyzed and/or designed by a NSPE-registered structural engineer. The CONTRACTOR’s design team shall perform and provide all calculations used for the basis of design of all new or modified structures.

E. ARCHITECTURAL: Field verification of elevations, building locations and architectural dimensions are required, as the existing drawings are inaccurate.

Architectural design shall include finish selections for all new work and modifications to existing building components for owner review and approval.

F. INTERIOR DESIGN: Paint, flooring, ceiling, millwork selections for owner review and approval.

G. PLUMBING: Evaluation of the existing plumbing system, to include supply, drainage systems, med gas, etc. are required. Design modifications, additions and relocation of existing plumbing systems; i.e. water, sewer, drain, med gas, chilled water, etc.

H. ELECTRICAL: Evaluate electrical system components within the project area.

Design modifications, additions, possible relocation and reutilization of any existing electrical equipment or systems as may be required. The CONTRACTOR’s design team shall perform and provide all computations and sizing calculations for new electrical loads anticipated and altered existing loads.

All designs shall comply with the most recent version of the National Electric Code

(NEC).

I. CERTIFIED INDEPENDENT THIRD-PARTY (CITP) SAFETY REVIEW: NOT

APPLICABLE.

L. ENERGY & RESOURCE CONSERVATION: Any alterations or new equipment (light fixtures, Roofing Assemblies) shall be energy and resource efficient. Energy Star, LEED Silver, and VA Commissioning criteria shall be utilized.

M. FIRE SAFETY – The VA uses NFPA 101, Life Safety Code, as the primary reference for all Fire Safety concerns. A/E shall provide a design that is compliant with NFPA 101. An onsite CONTRACTOR fire protection engineer review/certification witnessed by the VA COR at project closeout is required.

N. DESIGN DOCUMENTATION – The selected CONTRACTOR shall provide all documentation (i.e., calculations, reports, recommendations, etc.) as appropriate to support the design effort and to keep the Government fully informed of all issues or potential problems. Provide computations and sizing calculations for new members/components based on loads anticipated, altered loads and existing loads for electrical, plumbing, sanitary, and structural designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures. Provide an investigation and explanation of code requirements incorporated into the design.

Furnish a copy of each code quoted or used in the design.

O. DESIGN CRITERIA – The selected CONTRACTOR’s design team shall review all pertinent VA construction criteria (H-088 series), standard details, and space criteria (Handbook 7610) and is responsible for incorporating all such references in the design of this project. The CONTRACTOR may obtain copies of the complete VA Design Guides, Design Manuals, and other resources from the VA Facilities Management Technical Information Library at website/page:

http://www.va.gov/facmgt/standard/standard.htm. The VA is mandated to follow the most stringent rules, Codes & etc.; therefore, the CONTRACTOR’s design team shall also review all applicable VA, Federal, State, County, City, Industry Standard design guides, codes, standards, regulations and policies. All utilities shall be enclosed within walls. CT circuits shall be installed under the concrete floor unless specifically requested and approved in writing by the design team.

P. DRAWINGS: The CONTRACTOR shall provide electronic copies of drawings at each review step generated in the latest version of AutoCAD or its companion products. This facility currently uses AutoCAD 2019. The standard drawing size shall be ARCH E1 [30” x 42”]. The format to be used in creating the CAD drawings (i.e. layer/level structure, fonts, font sizing, file naming conventions, etc.) is the latest edition of the National CAD Standard {www.nationalcadstandard.org}.

The A/E shall follow these level/layer formats, file-naming conventions, and symbol library. Drawings to be drawn from the VA’s “As Built” drawings updated by site verification, not scanned reproductions.

Q. SPECIFICATIONS: The CONTRACTOR may obtain a copy of the complete VA Construction Specifications from the VA Facilities Management Technical Information Library at web site/page: www.va.gov/facmgt/standard/standard.htm.

The AE shall use the VA Specifications in developing material/product selections.

R. CONTRACT TIMELINE - Approximate timeline is projected to be as follows

(Reference Task Order when made available):

Notice to Proceed (NTP) estimated date – TBD

Project completion is expected within 180 calendar days from NTP.

S. ESTIMATE SUBMISSION REQUIREMENTS: Submit estimate together with Drawing submission.