SOW 570-24-801__Draft_.pdf

DRAFT

570-24-801 1

Statement of Work

Project # 570-24-801 Modernize Elevators P1, P2, S3 and S4, Building 1

1. GENERAL DESCRIPTION/SCOPE

The awarded contractor must provide all materials, labor, tools, equipment, transportation, supervision, project management, administrative support, and specialized expertise to perform the work stipulated in the Statement of Work and specifications. The Place of Performance is at the VA Central California Health Care System located at 2615 East Clinton Avenue, Fresno, California.

The below description is a general overview of the work activities and is not comprehensive. The contractor must perform all work stated in this Scope of Work and Construction Specifications, hereafter collectively referred to as the Construction Documents. These are included as attachments and are labeled as follows:

1. Attachment A: Project Specifications

2. Attachment B: Bldg. 1 As-Builts Drawings

3. Attachment C: Elevator As-Built Drawings

The general description of work includes but is not limited to:

a) General construction work includes the engineering, furnishing and modernization of the complete traction elevator system. Passenger Elevators (P1 & P2) must be overhead traction, microprocessor control system, AC VVVF motor control, power operated car and hoist way doors. The Passenger Elevators must be Class “A” loading rated as a minimum.

The Service Elevators (S3 & S4) must be overhead traction, microprocessor control system, AC VVVF motor control, power operated car and hoist way doors. Elevators must be Class “C3” loading rated as a minimum.

b) Construction project will require phasing of both Passenger Elevators and Service Elevators.

Means and methods must be agreed to between the VA and the GC to maintain functionally of all services within Building 1. Phasing plan must be approved by VA COR prior to work commencing.

c) Work in the public right of way of the City of Fresno is not anticipated.

d) Proposals must provide a required Allowance in the proposal amount for the reimbursement of certain expenses as described in the proposal documents.

570-24-801 2

2. EXISTING CONDITIONS:

All four elevators have failed during normal operations with patients, hospital visitors and staff during one time or another. Maintaining these elevators with local contractors have become too frequent and very expensive. Currently and captured during the most recent Facility Condition Assessment (FCA) visit, it was assessed that code required Rope Grippers were not installed and is a considerable infraction requiring compliance. Elevators currently do not meet the Code Standards set forth in A17.1 2007, Section 2.19. Contractor is required to ensure this work is brought up to meet the most current Code Standards and install rope grippers.

3. CONSTRUCTION DURATION AND WORK HOURS/DAYS:

The Period of Performance is 365 calendar days from issuance of the Notice to Proceed

Normal work hours for the contract are from 7:00 AM to 4:00 PM, unless specifically noted otherwise. The Contractor may request alternate working hours or additional working hours to meet project requirements. Requests must be made to the Contracting Officer Representative (COR) in writing, all final approval of after-hours work must be approved by the Contracting Officer (CO). The contractor is beholden to the City of Fresno Municipal Code criteria for Construction Noise and must request work hour exceptions in accordance with permissible criteria. The work week must be defined as Monday through Friday with the exceptions of the following listed holidays, or the days observed in lieu thereof by the Department of Veterans Affairs:

New Year Day President Day Martin Luther King’s Birthday W a s h i n g t o n ’ s B i r t h d a y Memorial Day Juneteenth Independence Day Independence Day L a bor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day and other days specifically declared by the President of the United States to be National Holidays. Requests to work on the listed holidays must be made in writing to the COR, five

(5) working days in advance. Approval must be received by the CO and the COR prior to performance of any work on a federal holiday.

4. SUBMITTALS, REQUESTS FOR INFORMATION (RFI) AND REQUESTS FOR DEVIATION (RFD)

570-24-801 3

a) The contractor is responsible for the timely submission of all submittals, shop drawings, and coordination drawings in accordance with drawings and specifications. The contractor must allocate a minimum of twenty-one (21) calendar days for the VA and A/E to conduct its evaluation of all submittals. The contractor is responsible for all time delays associated with submittals requiring re-submission.

b) The contractor must allocate a minimum of fourteen (14) calendar days for the VA and A/E to respond to Requests for Information (RFI). The contractor must submit RFI’s as early as possible. The contractor is responsible for the coordination of all Contract Documents. All time delays associated with the failure to timely submit RFI’s related to the Contract Documents must be the responsibility of the contractor.

c) Contractor’s Requests for Deviation (RFD) must be submitted for the VA’s consideration a minimum of twenty-one (21) calendar days in advance of the requested response date. The VA reserves the right to deny requests for deviation at any time regardless of reason. Request for Deviation responses may include necessary consideration to the government as terms of approval.

5. PROGRESS PAYMENTS

The contractor must submit a Schedule of Values to the VA for review and approval within fourteen

(14) calendar days of the Notice to Proceed. The Schedule of values must be itemized in accordance with the project specification Divisions and project phasing. Line items must also be developed for individual General Requirements components including but not limited to submission and approval of as-built documentation and Operation and Maintenance (O&M) Manuals.

Progress payments applications may be submitted to the VA on regularly scheduled intervals and must be reviewed and returned with approval signature prior to submission for payment.

Progress payments will be reviewed contingent on the following being completed at the time of submission:

a) Two (2) sets of As-built red marked drawings must be current and available on the project site for review by the COR.

b) Waste Manifests for the progress payment interval must be submitted to the COR.

c) Certified payroll for the progress payment interval must be submitted to the COR and CO.

d) The project schedule with Critical Path identified must be current (no more than 10 days behind schedule). A revised schedule must be submitted to the COR and Contracting Officer to identify measures planned to become in compliance with the Contract Duration limitations.

e) Contractor daily logs and Quality Control plans during the interval of the progress payment must be up to date.

f) Punch-list and re-work items identified by the VA or through the Contractors Quality Control plan must have been corrected or a written action plan must be provided to identify method and date

570-24-801 4 of corrective action plan. Contractor must arrange a final inspection walkthrough prior to VA acceptance with COR a minimum of seven (7) days in advance of requested date.

g) All safety deficiencies must have been corrected.

Failure to comply with any of the above will result in the rejection of the contractor’s request for progress payment review. The VA will review requests for payment only after each of the above items is complied with.

6. ADDITIONAL REQUIREMENTS

The contractor is required to comply with all facility and Federal standards for safety, security, SWPP, and dust control standards. The contractor is responsible for all fees associated with complying with facility and Federal standards. Policies will be made available to the contractor at the Notice to Proceed meeting.

For execution of work activities, the contractor may be required to employ various professional services including but not limited to engineering, consulting, and/or surveying. Professional services required for the execution of work activities must be performed at no additional cost to the government.

Commissioning process and any related fees will be the responsibility of the contractor.

Contractor must be responsible for elevator maintenance service one (1) year after completion and acceptance of each elevator.

7. DEFINITIONS:

A. Contract Documents: All documents included and referenced in the executed contract. This includes the contract and references and the construction documents.

B. Construction Documents: All documents which identify the scope of work to be performed by the contractor. This includes the construction drawings, as-builts, the specifications, the scope of work and all references included in the above documents.

C. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

D. Contracting Officers Representative (COR): The Contracting Officer's authorized representative at the construction site. His/Her duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

8. CODES AND STANDARDS:

570-24-801 5

1) American Society of Mechanical Engineers (ASME) Safety Codes for Elevators - A17.1, A17.2, A17.3, A17.4, A17.5, A17.6, A18.1

2) National Fire Protection Association (NFPA) - 13, 70, 72, 101, 252

3) International Building Code (IBC)

4) Standards for the Qualification of Elevator Inspectors – ANSI/ASME QEI-1

5) American Society of Safety Engineers (ASSE) – Personnel Hoists and Employee Elevators on Construction and Demolition Operations A10.4

6) VA Master Construction Specifications PG 18-1 Division 14 - Conveying Equipment

7) VA Barrier Free Design Standard - PG-18-13

8) VA Seismic Design Handbook - H-18-8

9) National Elevator Industry, Inc. NEII-1 Building Transportation Standards and Guidelines

9. ATTACHMENTS:

Attachment A: Project Specifications Attachment B: Bldg. 1 As-Builts Drawings Attachment C: Elevator As-Built Drawings

*** END ***