SOW - 528-812 Build New Womens Health Center - Rev 7-13-23.pdf

Samuel S. Stratton VA Medical Center rev. July 13, 2023 113 Holland Avenue Albany, New York 12208

Architect/Engineer (A/E) Statement of Work (SOW) 528-812 Build New Women’s Health Center

A. General Scope of Work:

The project includes design and construction period services for the construction of a Women’s Health Center, on the Albany Stratton VA Medical center campus, located on the hillside, between the parking lots of Building 67 and (the former) Building 5. The Women’s Health Center shall be a 2-story structure, with an allowable footprint of 12,600 gross square feet. The construction project will also include site upgrades – pathways compliant with VA Barrier-Free Design Standard dsBarrFree.pdf (va.gov), modify the lower parking lot, consisting of renovations to stormwater infrastructure and landscaping improvements. The goal of the project is to construct a standalone Women’s Health Center, that will house dedicated Primary Care, Mental Health care, Imaging, and additional specialty services, separate from the Main Hospital. Additional site upgrades are required, to compensate for the building’s footprint, existing and new utilities, parking, and additional site infrastructure.

The AE shall conduct a survey of the project area to:

1. Verify all existing site conditions, particularly utilities: which utilities are nearby, and which are missing (e.g., medical gas, fire suppression, etc.).

2. Perform a geotechnical investigation in project area to define requirements for installation of foundation(s), necessary sub-grade supports and embankment soil stability design.

3. Determine the viability of connection to existing communications, electric, domestic cold water, sanitary sewer, storm sewer and chilled & heating hot water utilities.

A detailed cost estimate performed by a professional cost estimator is required at each design stage.

Deduct alternates shall be included in the design, which must equal 10% of the construction cost at minimum.

Work requirements include, but are not limited to:

1. Conduct an environmental assessment of construction.

2. Relocate existing utilities that conflict with project area. Replace the transformer and panelboard in new location.

3. Excavate section of hillside, allocated for building footprint and embankment stability design.

4. Construction of building foundation.

5. Provide structural supports for hospital-selected equipment.

6. Install necessary utility services and building envelope

7. Lead shielding calculations and design for imaging room(s)

8. Prepare a list of finishes and show necessary fixtures

9. New HVAC system(s) and equipment with BMS controls per the VA design manual. Note, entrance to utility (MEP) room(s) shall be from the exterior, to prevent interaction with patients.

10. Provide proximity-card access controls, Nurse Call, Code Blue, Telecommunications, Patient

Safety, and other electrical support systems.

11. Provide quick response, fire suppression system & Class 1A fire alarm system.

12. Provide site improvements for both infrastructure and aesthetics.

https://www.cfm.va.gov/til/etc/dsBarrFree.pdf

The A/E shall perform all work necessary to prepare the specifications, drawings, bidding documents, solicitation support services and construction period services for the subject project. The design shall follow all VA Standards, VA Design Guides and Design Manuals, Federal Energy Management Program, as well as local, state, and federal codes. Throughout the design phase, the A/E shall produce and maintain all meeting minutes. The A/E shall provide written response to design comments from the previous phases of design prior to submission of the succeeding phase submission; incomplete responses are grounds for rejection.

Prior to the submission of the un-reviewed final drawings and specifications, the A/E shall conduct a narrative walk-through with the COR and each of the trades included in the project to demonstrate that the work shown on the drawings can be physically constructed as depicted. The trades shall include, but not be limited to: architectural, interior design, structural, plumbing, HVAC, fire protection, IT, special systems, and electrical. The designer for each trade shall be present at the walk-through which will encompass all the physical areas affected by the project. Individual walk-through may be conducted for specific trades. Upon completion of the walk-through, the VA will give direction to the A/E whether the design may proceed to completion as shown or whether some redesign is necessary. The walk-through shall be scheduled by the A/E in a manner that will allow corrections before the un-reviewed final submission due date. Required corrections will not excuse the A/E from submitting the un-reviewed final drawings and specifications on time.

At the conclusion of the project, the A/E shall update the VA-provided CAD site map drawing.

B. Construction Cost Estimate: VAAR Range of Magnitude - $10,000,000 and $20,000,000 (the highest rated firm will received the construction cost estimate amount)

C. A/E Design Submittals: The submittals checked below are required for this contract:

Initial Project Assessment (10%)

a. Site visit(s) for field investigation and meet with technical staff.

b. Prepare a study and investigative report verifying the project scope, any existing conditions and/or design considerations unique to the project area.

Design Development (35%)

a. Initial concept design and recommendations defining the design approach.

b. Response to previous submittal review comments.

c. Outline of specification set.

d. Preliminary cost estimate.

Mid-Design (60%)

a. Advanced design and architecture/engineering plan.

b. Outline specifications.

c. Preliminary cost estimate, draft submittal register, and finish schedule.

d. Response to previous submittal review comments.

Pre-Final Design (95%)

a. Complete submittal of design drawings, specifications including material submittal listing, finish schedule, and cost estimate for final review.

b. Response to previous submittal review comments.

c. Schedule of utility outages necessary

Final Design (100%)

a. Submittal of final design drawings, specifications, prioritized material submittal listing, full submittal log to be used during construction, finish schedule, and cost estimate.

b. Final design drawings will be prepared in CADD format.

c. Response to previous submittal review comments.

d. Schedule of 3rd party testing.

D. Construction Contract Period: 550 Calendar Days.

E. Solicitation Support Services (Option Item):

1. Provide bidding assistance and evaluation.

2. Attendance at Pre-Bid or Pre-Proposal Conference as requested and paid as a Site Visit.

3. Provide written clarifications to questions about the specifications and drawings that are submitted by prospective bidders and/or offerors prior to submission of offers. Written responses shall be prepared and forwarded to the VA contracting officer and COR and not to the bidder/offeror.

F. Construction Period Services (Option Items):

1. Attendance at the Pre-Construction Conference (PCC) is required and paid as part of the Option Items.

2. Provide on-site construction inspection. Provide a cost per site visit. Aside from the required site visits listed separately, the A/E is expected to be available within 48 hours after the VA requests a site visit.

3. Provide shop drawing & material submittal review and evaluation for comment to the Contracting Officer’s Representative (COR) as required. Shop drawing and & material submittal reviews shall be conducted within 10 business days (14 calendar days), commencing at the submittal’s receipt.

4. RFI reviews shall be conducted within 5 business days (7 calendar days), commencing at the RFI’s receipt.

5. Modification/Change Order Requests: Modification requests shall be submitted within seven calendar days of submittal to the A-E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of SOW and IGCE for the modification, as requested. The A-E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A-E shall also supply cost estimates as requested by the COR for Requests for Proposals for anticipated changes. All documents in any of the electronic formats listed above. Note: If major modification, VA will provide additional time and document format guidance.

6. Attendance at the above-ceiling inspection is required and paid as part of the

Option Item.

7. Attendance at the final inspection is required and paid as part of the Option Items.

Punch list shall be submitted within seven (7) calendar days of the final acceptance inspection. All documents shall be compatible with the electronic formats listed in this SOW. Final inspection will occur once all construction work and VA’s 3rd Party

Commissioning Agent has provided VA the final commission report, including inspection and results of functional testing.

8. Notate modifications to the final design drawings and provide “as-built” drawings in

CAD format to the COR within 60 calendar days following completion and acceptance of the construction project.

G. Stratton VA Medical Center Resources and Guidance:

1. Drawings and information concerning existing conditions as available.

2. All reproduction services of bidding documents for prospective bidders.

3. Recommendations on priority of deduct alternates.

4. VA Technical Information Library http://www.cfm.va.gov/TIL/

a) VA Master Specifications PG-18-1 for copying and editing at http://www.cfm.va.gov/TIL/spec.asp.

b) VA Design Guide for Imaging Services https://www.cfm.va.gov/til/dGuide/dgImaging.pdf

c) VA Design Guide for Mental Health Outpatient Services https://www.cfm.va.gov/til/dGuide/dgMHOP.pdf

d) VA Design Guide for PACT Space Module https://www.cfm.va.gov/til/dGuide/dgPACT.pdf

e) VA Physical Security manual, including Physical Access Control Systems at https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySec.pdf

f) VA Signage design manual https://www.cfm.va.gov/til/spclRqmts.asp#SIGN and existing signage standards for the Facility.

g) VA Standard Details Handbook PG-18-4 for copying at http://www.cfm.va.gov/TIL/sDetail.asp.

h) VA Construction Standards PG-18-3 as determined by the COR to be necessary for the specific needs of this project http://www.cfm.va.gov/TIL/cPro.asp.

5. Other VA design information at the VA staff recommendations, as applicable, including those for meeting security, safety, and infection control standards required during construction.

6. Original construction documents marked “As Built” but not updated. A/E must field verify “As Built” drawings.

7. Other project documents, as applicable, which have renovated these areas.

H. Schedule of Fees: The total fee of all A/E services performed under this Contract will be as negotiated unless further modified in writing by the VA Contracting Officer. Requests for payment for services shall be made following the completion and acceptance of each submittal stage checked below. Partial payments during construction, including site visits, may be approved based on the percentage of work completed.

Initial Project Assessment 10% Submittal Design Development 35% Submittal Mid-Design 60% Submittal Pre-Final Design 95% Submittal Final Design 100% Submittal Construction Period Services

13 Site Visits @ per Visit

I. Design Review And Completion Schedule: Deliver each identified submittal to the COR on or before the date specified below:

http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/TIL/spec.asp https://www.cfm.va.gov/til/dGuide/dgImaging.pdf https://www.cfm.va.gov/til/dGuide/dgMHOP.pdf https://www.cfm.va.gov/til/dGuide/dgPACT.pdf https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySec.pdf https://www.cfm.va.gov/til/spclRqmts.asp#SIGN http://www.cfm.va.gov/TIL/sDetail.asp http://www.cfm.va.gov/TIL/cPro.asp

Initial Project Assessment 10% Submittal -------------- 30 calendar days after NOA VA Review Complete 21 calendar days Design Development 35% Submittal ------------- 111 calendar days after NOA VA Review Complete 21 calendar days Mid-Design 60% Submittal --------------202 calendar days after NOA VA Review Complete 28 calendar days Pre-Final Design 95% Submittal ------------- 300 calendar days after NOA VA Review Complete 35 calendar days Final Design 100% Submittal ------------- 398 calendar days after NOA

J. Submittals: The A/E will provide two (2) hard copies and one (1) electronic copy of all documents referenced in Section C above, at each review stage and two (2) additional hard copies of the drawings at the 60%, 95% and 100% stages. Electronic submittals will be in MS Word, Adobe PDF, compatible with AutoCAD 2020, and Revit.

All submittals shall be posted to the VA’s file management platform, Autodesk Build. Access to the program and training shall be provided by the VA.

For as-built drawings, the A/E shall provide (2) sets of hard copies in 24”x36” sheets, the A/E shall provide

(1) set in Mylar sheets, and the A/E shall provide as-builts electronically, in Adobe PDF, AutoCAD and Revit format.

K. Security Checklist: The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required.

L. Attachments:

• Womens Health Sketch_20220321_V3

• PG-18-15 Minor & NRM