SOW 523-23-1-9182-0002 Waterfire.docx

STATEMENT OF WORK

PROJECT OVERVIEW

Following is a preliminary scope of work for advertising and related services to be provided by Water Fire on behalf of the VA New England Healthcare System.

A. GENERAL INFORMATION

1. Title of Project: VISN 1 Outreach event at Water Fire during Veteran’s Water Fire 2022.

2. Scope of Work: The contractor shall provide the resources and services necessary to create a VA New England Healthcare Footprint to conduct outreach operations for the purposes of educating and enrolling veterans in the VA New England Healthcare System. The space provided will be equipped with electricity in order to use laptop computers and MIFI devices.

3. Performance Period: The contractor shall deliver services between the dates of November 4, 2022, through November 5, 2022, unless otherwise directed by the Contracting Officer.

4. Managing Agency: The VISN Business Office is managing this project. The Outreach Director, in consultation with the Contracting Officer’s Technical Representative (COTR), shall be the contractor’s principal point of contact regarding the execution of the contract’s requirements.

B. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below.

Tents:

10’ X 40’ marquee frame tents. Tent will be equipped with tent heaters, lighting and electricity in order to support online enrollment during the outreach event.

Tables & Chairs:

4 Banquet tables (6 foot) and 8 folding chairs to conduct outreach operations.

Deliverable 1: Execution - The contractor shall execute the services as described in this SOW.

Deliverable 2: Completion - The contractor shall provide all resources and services necessary for the delivery of packages to the expectations of the Outreach staff within the performance period listed above.

C. RECORDS MANAGEMENT

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

1. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

1. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

1. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

1. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

1. The Government Agency owns the rights to all data/records produced as part of this contract.

1. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

1. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

1. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

1. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

1. Contractor policies and procedures shall comply with all VA Privacy & Security, the Privacy Act and Health Insurance Portability and Accountability Act(HIPAA).

D. SCHEDULE OF DELIVERABLES

1. The contractor’s performance period dates will serve as the schedule of delivery for the deliverables specified.

E. GOVERNMENT RESPONSIBILITIES

Government shall provide outreach materials and equipment and shall make available appropriate VA contacts as required by the work plan. The government shall complete and release required reviews and approvals in a timely manner and in accordance with the work plan.

6500.6 form: Requirements do not apply and a Security Accreditation Package is not required.