SOW 5 Year Operation and Maintenance Consolidation for CVG 114.pdf

U.S. General Services Administration Page 1

U.S. GENERAL SERVICES ADMINISTRATION

National Capital Region / Public Building Service Metropolitan Service Center, WPMEB Federal Research Center at White Oak

SCOPE OF WORK

§ 1.0 PROJECT IDENTIFICATION

1.10 Project Title: 5 Year Contract to Repair, Replace, Modify, Operate, and Maintain CVG-114

Substation, 15Kv Power Distribution, and Street Lighting.

1.20 Location: FDA White Oak Facility / Silver Spring, Maryland

1.30 Building: Campus Wide (MD0819WO)

1.40: Objective

To consolidate the long term operation, maintenance, inspection and repair activities associated with

Substation CVG-114, the 15KV class Power Distribution System and Street Lighting to one responsible entity. Expand to insure all underground equipment is included. All operation, maintenance, inspection and repair activities must be coordinated with the operations of the Central Utility Plant, the Air Force

Complex, FDA and GSA Facilities. The GSA COR is the responsible entity to ensure proper coordination prior to any scheduled or unscheduled work within this Scope.

1.50: History

In the past this scope of activities has been contracted to multiple offsite entities on an “as needed” basis for routine and emergency work. This mode of operation has often resulted in prolonged loss of power to certain facilities.

§ 2.0 SCOPE OF WORK

2.10: General

In general, the work consists of providing the necessary resources to efficiently coordinate, operate, maintain, troubleshoot, and repair the Government Owned property and equipment contained within this

Scope. Detailed contemporaneous record keeping and reporting of all activities conducted within this

Scope is a requirement.

2.20: Work Included Substation CVG-114 and Building 404.

The contractor shall provide all labor, supervision, tools, and equipment to accomplish the following during normal and afterhours operations. All work associated with the Scheduled Periodic Inspections and

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Maintenance shall be Fixed-firm price lump sum basis. Any work which may interrupt utility power to mission critical FDA or Air Force operations shall be scheduled as afterhours work. The repair threshold is supposed to cover all including but not limited to (Work associated with repairs, switching, and assistance with scheduled or unscheduled outages will be awarded on a project or unit price basis. Bidders shall submit hourly rates for all unscheduled activities which may occur during normal and afterhours).

1) Safely operate the Substation Switches, Circuit Breakers and auxiliary devices. On an occasional basis the contractor will have to rack out, rack in, open, close, or reset the circuit breakers to assist with unplanned and planned outages and work being performed by the Air Force, Central

Utility Plant, PEPCO, or GSA.

2) Repair or Replacement of faulty equipment or devices. If any equipment or device exhibits abnormal operation the contractor shall troubleshoot and recommend remedial action.

3) Technicians dispatched to troubleshoot and test shall be proficient in

DIGSI, SIGRA, and CFC Logic and NETA High Voltage, Medium

Voltage, and Low Voltage Testing and Commissioning experience, expertise, and Certification holders. Contractor shall have license to the most current Siemens software and keep all relays/devices compatible and up to date.

4) Perform the required Periodic Inspections and Preventive Maintenance for all Government Owned Electrical Equipment and Systems located in

Building 404 and the Substation Yard. Inspection, Testing, and Reporting shall be in accordance with the latest edition of NETA Standard for

Maintenance Testing Specifications for Electric Equipment and Systems, 2015 and GSA requirements. The Frequency of the Inspection and

Testing shall be in accordance with the NETA Maintenance

Frequency Matrix for Average Equipment Condition and Medium

Equipment Reliability Requirement. Technicians performing the inspection and testing shall be NETA certified.

5) Operate and Maintain the HVAC systems, interior and exterior lighting systems, eyewash, and fire extinguishing devices associated with Building

404. Technicians performing the inspection and testing of the HVAC

Systems shall be Maryland State Certified or equivalent federally recognized as Master HVACR. Must be knowledgeable about

SMACNA Standards and ASHRE Regulations.

6) Maintain the Substation Yard lighting.

7) Monitor and periodically drain the transformer containments.

8) Maintain the monitoring and control systems/devices between the Central

Utility Plant and the Substation.

9) Maintain the cleanliness of the Substation yard and interior of Building

404. Contractor shall, on a weekly basis, clear the yard, transformer containments, and interior spaces of Building 404 of debris, leaves, vegetation, etc.

10) Remove snow and ice to maintain a safe working area inside the fenced yard.

2.30: Work Not Included Substation CVG-114 and Building 404.

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1) Any PEPCO owned equipment is excluded from this scope. In essence PEPCO is responsible for all 69Kv equipment, the Station Service Transformers, the Station Service Panelboards, cabling and devices located on the source side of the 13.8Kv cable terminations in Sections 103 and 203.

2) Any PEPCO owned monitoring, communication, and protective devices/equipment located in

Building 404.

2.40: Contractor Furnished Materials Substation CVG-114 and Building 404.

Materials incidental to performing routine Operation and Maintenance activities are included in this scope.

Incidentals include such items as software, lubricants, cleaners, tapes, fasteners, filters, light bulbs, etc. and shall be provided by the Contractor.

2.50: Government Furnished Materials Substation CVG-114 and Building 404.

The Government is responsible to fund repairs or replacements of equipment and systems included in this

Scope. The Government has, onsite, a limited inventory of critical spares which are identified below. The contractor shall include in his proposal any additional critical spares thought to be necessary in fulfilling the intent of this Scope. Critical spares are those parts/materials that if failure occurs are long lead items that would result in a prolonged loss of power to mission critical systems.

Critical Spares currently in Government on site inventory: None

2.60: Electrical Equipment and Systems Substation CVG-114 and Building 404.

The following Government Owned electrical equipment and systems are located within the outdoor enclosures in the Substation Yard. The most recent 24 month visual, mechanical, and electrical inspection and maintenance of this equipment was completed in 2019. The periodic visual, mechanical, and electrical inspections and maintenance is up to date as of this award. Future inspections and maintenance shall be performed as required in section 2.20 item 4) of this scope.

1. Section 100: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6415 Relay-50/51.

2. Section 101: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6405 Relay-50/51, Siprotec

7UT6125 Relay-87/51G, Siprotec 7SJ6405 Relay-67.

3. Section 103: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51, Siprotec

7SJ6225 Relay-67, Siprotec 7SJ6415 Relay-50/51, Siprotec 7SJ6415 Relay-67.

4. Section 104: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51.

5. Section 105: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51.

6. Section 106: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6405 Relay-50/51, Siprotec

7UT6125 Relay-87/51N.

7. Section 201: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6405 Relay-50/51, Siprotec

7UT6125 Relay-87/51G.

8. Section 203: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51, Siprotec

7SJ6415 Relay-50/51, Siprotec 7SJ6225 Relay-67, Siprotec 7SJ6415 Relay-67.

9. Section 204: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6405 Relay-50/51, Siprotec

7UT6215 Relay-87/51G, Siprotec 7SJ6405 Relay-67.

10. Section 205: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51.

11. Section 206: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51.

12. Section 207: Siemens GMI Vacuum Circuit Breaker, Siprotec 7SJ6225 Relay-50/51.

The following Government Owned electrical equipment and systems are located in the Substation Yard:

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1. Transformer T1: Virginia Transformer Corporation

2. Transformer T1 Neutral Resistor: Power ohm Resistors Neutral Grounding Resistor 80 ohms.

3. Transformer T2: Virginia Transformer Corporation.

4. Transformer T2 Neutral Resistor: Power ohm Resistors Neutral Grounding Resistor 80 ohms.

5. Transformer T2A: Virginia Transformer Corporation

6. Transformer T2A Neutral Resistor: Virginia Transformer Neutral Grounding Resistor 80ohms.

7. Transformer T2B: Virginia Transformer Corporation

8. Transformer T2B Neutral Resistor: Virginia Transformer Neutral Grounding Resistor 80 ohms

The following Government Owned electrical equipment and systems are located in Building 404:

1. Battery Charger 1: American Battery Charging, Inc. Model ABC11-120-15.

2. Battery Charger 2: American Battery Charging, Inc. Model ABC11-120-15.

3. Battery Bank 1: C & D Lead Calcium reference manual RS01476.

4. Battery Bank 2: C & D Lead Calcium reference manual RS01476.

5. Automatic Transfer Switch 1:

6. Panelboard EP 404-1: 200 amp, 120/208v, 3 phase, 4 wire.

7. Panelboard EP 404-2: 125 volt DC.

8. Panelboard EP 424-1: 250 amp, 120/208v, 3 phase, 4 wire.

The following HVAC Equipment and associated controls are to be maintained and operated in accordance with the manufacturers’ recommendations. Visual inspection records, maintenance and repair logs are to be kept by the Contractor. Add Maximo requirement and deliver copies to the government.

1. AC-1: Window Unit, 115v, 5.6A, 6400 BTUH

2. AC-2: Mitsubishi

3. UH-1: Markel Mdl. F2F5103N, 208v, 16A, 3.3Kw.

4. UH-2: Markel Mdl. F2F5103N, 208v, 16A, 3.3Kw.

5. UH-3: Markel Mdl. F2F5103N, 208v, 16A, 3.3Kw.

6. EF-1: Daton Nominal 120 volt ac.

7. EF-2: Daton Nominal 120 volt ac.

2.70: Work Included 15Kv Class Power Distribution.

1. Tree trimming on approximately four miles of energized 15 KV three phase aerial distribution power lines. Trimming shall be performed in the first period of performance and once every four years thereafter. Bidders shall conduct an assessment of the current conditions and submit Lump

Sum pricing for each year of performance. Tree trimming shall adhere to ANSI Standard A 300 part 1, ANSI Z133.1 and OSHA 29 CFR 1910.26.

Trimming shall be performed by qualified line clearance tree trimmers and supervised by a licensed utility arborist.

Trees are to be trimmed for a four year growth schedule.

A minimum clearance of 10 feet radial distance and clear above the aerial lines shall be maintained during all periods of performance.

Leaning trees, dead trees, trees with exposed root structures, and diseased trees located close enough to strike the wires are to be removed.

Disposal of debris can be accommodated on site.

Emergency tree trimming and removal from trees or branches falling on lines.

2. Repair, maintenance, and restoration of aerial power distribution. In the event that any loss of service occurs the contractor will be called upon to perform the remedial activities required to

U.S. General Services Administration Page 5 restore service as soon as possible not to exceed four hours. The contractor shall include time and equipment to open cut-outs/switches to isolate damaged areas or scheduled outage at no additional cost to the government. The government will provide at least 24 hr notice for scheduled isolation needs. Emergency isolation would be subject to the maximum 4 hour limit above. This requirement may not occur on a regular basis but is deemed essential. Bidders shall submit hourly rates for labor and equipment, unit pricing for materials This work shall include, but not limited to:

Stocking poles, crossbars, insulators, cables, fuses, disconnects, and other items necessary to restore service.

Aerial cable repair.

Transformer replacement.

Hardware and ground wire tightening.

Pole and hardware change-out.

Transition inspection and repair (i.e. arrestors, cutouts, fuses, jumpers, and connectors)

Down guy/anchor repair and replacement.

Switching and grounding.

Utility notification and coordination as necessary.

4. Underground Work. There is a limited amount of underground distribution. Contractor shall have the capability to repair or replace underground distribution. This work is not considered routine and would be awarded on a project or time and material basis.

5. Wood Pole Testing and Inspection. There are approximately 100 wood power distribution poles.

In the first year of performance the contractor shall inspect and test the poles. If a pole fails inspection and shows dangerous conditions that are an immediate risk to public safety or conditions affecting the integrity of the circuit, the pole shall be replaced within 7 days of the inspection. Pole inspection and testing shall include:

Visually inspect the pole from top to bottom

Hammer sound the pole.

Bore the pole above ground.

Excavate the pole.

Measure the pole circumference at or near the ground line.

Bore the pole below the ground line

Scrape away any decayed wood from voids and checks using a check scraper.

Chip away any decayed wood from ground line to below ground line.

Measure the remaining sound wood circumference.

Calculate remaining pole strength.

Apply remedial treatment.

Backfill and tamp excavated area.

Secure tag(s) on pole to indicate inspection date.

Recordkeeping and Reporting.

6. Aerial line inspections. Distribution power lines shall be inspected by ground patrol at least once a week. If the inspection reveals a condition that is dangerous to public safety or a risk to circuit integrity, the defect shall be corrected within 30 days of the inspection. Visual inspection shall include:

Identify broken insulators, cutouts, supports, etc.

Identify conditions that may adversely affect reliable operation.

Inspect Distribution transformers for leaking oil, rust, dents, or other evidence of contact.

Recordkeeping and Reporting.

2.8: Materials Included 15Kv Power Distribution

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All labor, tools, equipment, etc. necessary and incidental to performing work for Tree trimming, Wood Pole

Inspection and Testing, and Aerial Line Inspections are to be furnished by the Contractor. The Contractor shall bid the Tree trimming, wood pole testing / inspection, and aerial line inspections on a Fixed-Firm price lump sum basis. Repairs required due to failed inspections, i.e. pole reinforcement, repairs, replacement, power restoration efforts, etc. will be awarded on a project or unit price basis.

2.9: Work Included Pole Lighting.

There are approximately 51 street and parking lot steel poles lights, 15 parking lot wood pole lights, and 12 cantilever street lights on wood power distribution poles. Contractor shall be responsible for Preventive and Reactive Maintenance of the pole lighting. Contractor shall maintain a log of the age, condition, repairs, replacements, etc. of all components and work performed on the pole lighting systems whether reactive or preventative. Preventive maintenance shall be bid firm price lump sum, reactive maintenance will be awarded on a project or unit price basis. Preventive maintenance shall consist of the following:

1. Performing Bulk re-lamping. This is currently Not a requirement for the steel pole street and parking lot lighting and the wood pole parking lot lighting. GSA is replacing the current luminaires with LED’s. Contractor shall maintain the 10 year warranty on the new LED lamps.

Contractor is required to coordinate all warranty repairs Subsequent bulk re-lamping on all wood pole lighting shall be performed when the lamps have reached 80% of their expected life.

2. Evening light measurement surveys. Surveys shall be conducted on all pole lighting once a year.

Actual light measurement at ground level beneath each fixture shall be taken. Reports shall be provided to the COR.

3. Cleaning of glassware, reflectors, and photo controls. Cleaning shall be performed once a year on all pole lighting and during any re-lamping.

4. Perform electrical test. Electrical test shall be performed on all pole lighting in the first year of performance and every five years thereafter. The test shall determine that the fuse operates and the pole lighting is electrically safe and code compliant.

5. Lighting Controls. The contractor is responsible for maintaining the controls; disconnect devices, transformers, and electrical circuits associated with the pole lighting and power for the eastern entrance guard booth. The maintenance tasks and reporting for the associated equipment and devices shall be in accordance with GSA and FDA requirements and complying with NETA MTS

Standard. The frequency of maintenance inspection and testing shall be based on Average equipment condition and Medium equipment reliability.

Reactive Maintenance shall be priced on a unit cost basis. Bidders shall provide unit pricing for reactive maintenance where applicable. Reactive maintenance consists of the following:

1. Pole knockdowns.

2. Burnt out bulbs or ballasts.

3. Any activities not associated with the preventive maintenance.

2.10: Materials Included Street Pole Lighting.

The contractor shall maintain an inventory of light fixtures, bulbs, ballasts, fuses, photo cells, controllers, circuit disconnects and all other appurtenances related with the lighting systems. The Government will maintain a limited inventory of steel poles and complete fixtures in case of knockdowns.

2.11: Period of Performance

1. June 2020 – June 2030.

2.12: Pricing

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All routine scheduled work within this Scope shall be quoted as firm fixed price for each year of performance. Emergency calls/events for services are to be responded to onsite with all appropriate tools, equipment and personnel as soon as possible not to exceed one hour, Urgent calls/events for services are to be responded to within two hours, all other calls for service are considered scheduled. Normal response time for “scheduled” service shall be 24 hours. The governments’ intent is that requests for “scheduled” ( non-emergency/non-urgent) service be made at least 48 hours in advance of the need for service.

Any charges or premiums for travel time, after hours, night differentials, etc. shall be clearly defined in the bid proposal.

Normal Hourly, Overtime, Sunday, Holiday, etc. rates for all personnel required to perform work specifically within this Scope of Work shall be provided. These rates will be used to evaluate the costs for work not bid as fixed lump sum.

2.13: Schedule

The periodic testing, inspection, and maintenance work shall be performed on a regularly scheduled basis.

The bidder shall provide the government with proposed schedules for regularly scheduled work defined in this Scope. The schedules shall illustrate the proposed regularly scheduled activities, their start date, and their duration. The schedules will be used as an aid in evaluating the bidders understanding of the Scope of Work. Work activities not shown on the schedules should be limited to work performed on an “as required” basis.

2.14: Drawings

The following drawings are provided for information and use. Respondents to this inquiry are expected to conduct a site visit to assist in their understanding of the Scope of Work. Additional drawings will be provided upon request.

1. General Arrangement Switchgear CVG-114.

2. 200 & 400 Area Utility Electric Distribution.

3. 300 Area Utility Electric Distribution.

4. White Oak Campus Lighting.

5. Electrical Roadway and Guard Booths.

§ 3.0 GENERAL CONDITIONS

The Contractor / Vendor shall comply with all conditions and stipulations listed in this document. Non-compliance with any of the following conditions shall be considered a breach of contract and may result in termination of the contract.

Acronym explanations and other information: The terms and references listed below refer directly to the specific government entity or employee only.

1) Campus – The Food and Drug Administration White Oak Campus

2) CO – Government Contracting Officer

3) GSA – General Services Administration

4) FDA – Food and Drug Administration

5) BM – GSA Building Management Official

6) COTR – Contracting Officer’s Technical Representative (Project Representative designated by the CO)

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7) CSO – Campus Safety Officer

8) CFO – Campus Fire Officer

9) SOW – Scope of Work

10) FARR – Federal Acquisition Rules and Regulations

11) PR – Project Representative

12) Contractor – A company or individual with a formal contract to A) do a specific job, B) supply labor and materials, and C) provide and oversee staff and subcontractors if needed.

13) Normal Work Hours shall be daytime working hours (an 8 hour shift between 8:00am and

4:00pm) Monday through Friday, excluding holidays, and is based on a 40 hour week.

14) Names, titles, and contact information shall be provided at the start of this project and updated as necessary.

3.10: Omissions or misrepresentations contained in this Scope of Work are unintentional, not on purpose, and shall not in any way or manner circumvent or supersede existing requirements such as, but not limited to, laws, codes, rules, and regulations of local ordinance, state law, Federal law, and the FARR act. In all instances, local / state / Federal laws, acts, and ordinances shall dominate and determine actual requirements of this Scope of Work.

3.10.1: Honeywell Building Solutions is the operations and maintenance contractor for the campus buildings and Central Utility Plants. The contractor shall interface and coordinate with

Honeywell Building Solutions regarding performance of any work that impacts CVG-114.

3.20: The Contractor and employees hired to perform work at the above stated site must pass and secure FDA/GSA security clearance and must display the pass at all times while on the campus.

Any contractor or contractor’s employee who has frequent exposure to the campus must obtain an HSPD-12 credential and must display it at all times while on the campus.

3.30: The Contractor shall supply GSA with the following information. This information is needed in order for FDA security to approve all employees who are both assigned to this job by the

Contractor and require access to the campus:

1) Name (Last, First, Middle Initial)

2) Date of Birth

3) Social Security Number (last four digits)

The Contractor vehicle shall be subjected to inspection by FDA security, at a designated location, and the driver must adhere to all government requirements. The following Contractor vehicle information is needed:

1) Tag # (including the state)

2) Make

3) Model

4) Year

5) Color

6) Operator’s name

7) Operator’s license information

3.40: On-site parking will be provided for the Contractor’s employees’ personal vehicles.

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3.40.1: The Contractor shall, five (5) days prior to the start of the work, give to the CO or COTR a written list of all contractors, Contractor Agents, Sub-Contractors, employees of the Sub-

Contractors, and all personnel who may be on-site for the performance of the work described within this SOW. The government shall not be responsible in any way for delays caused by security clearance procedures or issues.

3.50: Unless otherwise provided elsewhere herein, the Contractor shall provide and pay for labor;

equipment; tools; mechanical equipment and machinery; transportation; qualified supervision;

and other facilities and services necessary for the successful prosecution and completion of the work, whether temporary or permanent and whether or not incorporated or to be incorporated in the work except water, heat, and utilities when available and offered by GSA.

3.50.1: The Contractor shall assign to the contract as his agent, a competent superintendent capable of communicating in English and capable of reading and thoroughly understanding the contract documents and thoroughly experienced in the type of work being performed, who shall receive instructions from the CO, COTR, or authorized representatives. The superintendent shall use his best skill and attention and shall have full authority to execute the orders or directions of the

CO, COTR, or authorized representatives without delay and to promptly supply such equipment, tools, labor, and incidentals as may be required. Such superintendence shall be furnished irrespective of the amount of work sublet. Said superintendent shall be on the project site at all times when the work is in progress and must be reachable by cellular phone.

3.50.2: The Contractor shall assign to this project a Supervisor that has attended all work related meetings prior to the start of work. The Contractor will be held responsible for the Supervisor’s knowledge of the SOW and the work’s objectives and requirements.

3.50.3: The Contractor shall enforce strict discipline and good order among the Contractor’s employees, subcontractors, and other persons carrying out the work in the contract. Individuals not maintaining proper conduct can be removed from the job site, permanently or temporarily, at the discretion of GSA.

3.60: The Contractor shall maintain the following information at the job site, including but not limited to, a copy of this SOW, all permits, burn permits, Material Safety Data Sheets (for Chemicals, known hazardous materials, and other compounds and items to be used during this project), environmental compliances, and any other documents pertaining to the work to be performed and shall display them as required by applicable law and when requested.

3.70: The Contractor shall provide a complete list of all chemicals, known hazardous materials, and other items or compounds which will be used during the performance of this work. This list and complete copies of the Material Safety Data Sheet shall be given to the CSO, CFO, and either the CO or COTR.

3.70.1: This list and complete copies of the Material Safety Data Sheet shall be displayed and maintained within the area where this work is to be performed.

3.70.2: In the event of a spill or other hazardous event, the CSO, COTR, CO, and CFO shall be notified immediately of the occurrence and the steps being taken to remedy the situation.

3.70.3: Contact information for the CFO, CSO, COTR, and CO is as follows. Please notify these individuals in the following order:

1) Campus Fire Officer: Mega Center (301-763-0040)

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2) Campus Safety Officer: Anne Laurie Wong (301-332-3967)

3) Contracting Officer’s Technical Representative:

4) Contracting Officer:

3.70.4: Burn permits (GSA Form 1755) are issued by the GSA and must be requested forty eight (48) hours before any burn activity. Burn permits must be filled out completely and correctly in order for GSA to accept them. Absolutely no burn activity is allowed within this campus unless the Contractor is issued and is in possession of this Burn Permit. Contact the COTR or the

Project Manager to obtain this permit.

3.70.5: Burn permits must be accompanied by a Fire Alarm Outage Request Form. The Fire Alarm

Outage Request Form must be filled out completely and correctly in order for GSA to accept it.

Contact the Project Manager or the Building Manager to obtain this form.

3.80: SAFETY REQUIREMENTS:

The Contractor shall comply with all applicable local, state, and Federal codes, including but not limited to fire codes; the National Electrical Code (NEC); American Society of Heating, Refrigerating and Air

Conditioning (ASHRAE); and Occupational Safety and Health Administration (OSHA) regulations. The

Contractor shall preserve the integrity of all environmental compliance and historical elements of the building where this work is done.

All contractor(s) shall comply with the safety guidelines and requirements contained in NCR’s Section

01546 – Safety and Health specification.

3.90: FIRE, ENVIRONMENTAL AND LIFE SAFETY REQUIREMENTS

All contractor(s) and Sub-contractors shall comply with the safety guidelines and requirements contained in NCR’s Section 01546 – Safety and Health specification.

The Contractor shall not use Government supplies or materials, including but not limited to trash receptacles or any other Government property or items unless the CO or the COTR specifically provides for that item’s use within this SOW or by a specifically written exemption.

3.90.1: The Contractor shall identify some of the precautions necessary to protect the safety and health of employees, visitors, and facility occupants, and to prevent the loss of or damage to property and the environment.

3.90.2: The following Sections of Work Specifications (located elsewhere), indicate the scope of work and specific measures, to control hazardous materials/conditions:

Section 018111- Sustainable Design Requirements

Section 017419- Construction Nonhazardous Waste & Management Disposal

Section 017410- Construction Indoor Air Quality Management for Construction

Section 00900 - PCB Removal and Disposal

Section 02085 - Asbestos Abatement Procedures

Section 02085R - Asbestos Roofing Removal Procedures

Section 02087 - Avian Excreta Removal

Section 02089 - Small PCB Items and Lamps

Section 02090 - Lead Based Paint Control Procedures

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Use the following References to get further clarifications about the control of hazardous materials/conditions. The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

Current edition of the publications will be used.

A. Code of Federal Regulations (CFRs):

29 CFR 1910 - OSHA General Industry Safety and Health Standards

29 CFR 1926 -OSHA Construction Industry Standards

40 CFR Chapter 1 Subchapter R– Toxic Substances Control Act (TSCA)

40 CFR Part 61 – EPA National Emission Standard for Hazardous Air Pollutants

(NESHAPs)

40 CFR Part 761 – Polychlorinated Biphenyl Manufacturing, Processing, Distribution and Use

40 CFR Parts 260 through 271 – EPA Resource Conservation and Recovery Act (RCRA)

41 CFR Parts 102 - Federal Management Regulation

B. Other Recognized Standards:

American National Standards Institute (ANSI)

American Society for Testing and Materials (ASTM)

National Fire Code (NFC)

National Fire Protection Association (NFPA)

70E National Electrical Code (NEC)

Underwriters laboratories (UL)

Federal Standard 313E - Material Safety Data, Transportation Data and Disposal Data for

Hazardous Materials Furnished to Government Activity

ASME B31.9, Code for Pressure Piping, Section on Building Services Piping

C. All applicable State and Local Regulations shall apply.

D. DEFINITION OF HAZARDOUS MATERIALS: Refer to hazardous and toxic materials/ substances, Subparts H and Z of 29 CFR 1910; and to others as defined in

Federal Standard 313.

(i) Those hazardous materials most commonly encountered can include pesticides, cleaning agents, paints, adhesives, strippers, solvents, asbestos, polychlorinated biphenyls (PCB's), mercury vapor lamps, explosives, and radioactive materials, but may include others. Any unlabeled substance should be handled as hazardous material until properly identified.

(ii) All thermal systems insulation (i.e., boiler insulation, duct insulation, pipe insulation), surfacing materials (i.e., plaster and sprayed-on fireproofing) and miscellaneous materials (i.e., asphalt flooring, ceiling tiles, adhesives and mastics, drywall, roofing, gaskets and cement board), installed no later than

1980, must be considered asbestos containing unless proven otherwise in accordance with 29 CFR 1926.1101.

(iii) All finished/painted surfaces of buildings constructed prior to 1978 shall be considered finished with lead based paint unless proven otherwise.

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(iv) Products likely to contain PCB's are electrical transformers, capacitors, voltage regulators, fluorescent light ballasts and oil switches. Transformer vaults with PCB contaminated floors are identified by signage at the entry door

3.90.3: All work containing the disturbance or dismantling of structures having hazardous materials, the transport and disposal shall comply with the applicable requirements of 29 CFR 1910/1926, and 40 CFR 761/260-271.

All work involving the dismantling or disposal of structures containing asbestos; and/or the removal and disposal of asbestos, shall also comply with the requirements of 40 CFR Part 61, Subparts A and M, and 29 CFR 1915.1001 (where applicable), as well as GSA Specification

02085 (Asbestos Abatement Procedures).

All work involving the dismantling or disposal of structures containing lead based paint shall comply with 29 CFR 1926.62, as well as GSA Specification 02090 (Lead Based Paint

Abatement Procedures). It shall be the responsibility of the Contractor to adequately test and characterize the waste by the toxicity characteristics leaching procedures (TCLP) – Lead.

All work involving the dismantling or disposal of structures containing PCBs shall comply with 40 CFR 761. Removal and disposal of gross PCBs (contamination) and large PCB items (greater than or equal to 3 pounds (1.36 kg) of dielectric fluid) shall also comply with

GSA Specification 00900 (PCB Removal and Disposal). Work involving the removal of PCB light ballasts, switches and similar small PCB items (less than 3 pounds (1.36 kg) shall also comply with GSA Specification 02089 (PCB Light Ballasts, Switches and Mercury Lamps).

All work involving the dismantling or disposal of structures containing asbestos, lead paint, and/or PCBs shall comply with all local and municipal health and safety requirements.

3.90.4: All Contractors shall assume full responsibility and liability for compliance with applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on his/her part, or that of his/her employees or subcontractors, which results in illness, injury or death. Construction Contractors shall comply with the following additional requirements in accordance with 29 CFR 1926.16

(Prime/Subs):

A. Accident prevention Plan

B. Full control of hazards associated with materials, services, or equipment provided by suppliers.

C. Safe working procedures for the anticipated hazards. An outline of each meeting shall be submitted through the Contracting Officer’s Representative to the Contracting Officer.

D. Regularly conduct “Safety Toolbox” meetings.

3.90.5: Electrical Work Performance:

a. Job site safety and worker safety is the responsibility of the contractor.

b. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished in this manner for the

U.S. General Services Administration Page 13 required work, the following requirements are mandatory:

1) Electricians must use full protective equipment (i.e., certified and tested insulating material to cover exposed energized electrical components, certified and tested insulated tools, etc.) while working on energized systems in accordance with NFPA 70E.

2) Electricians must wear personal protective equipment with the appropriate arc flash rating while working on energized systems in accordance with NFPA 70E.

3) Before initiating any work, a job specific work plan must be developed by the contractor with a peer review conducted and submitted to the Contracting Officer's

Representative (Construction Engineer), to the Contracting Officer.

a). The work plan must address at a minimum:

• Description of work and location

• justification setting forth the reason why the work must be performed in an energized condition

• Electrical shock and arc flash analysis and boundaries

• PPE that will be used to protect the employees

• Methods and means to restrict access of unqualified persons in the work area

4. Work on energized circuits or equipment cannot begin until prior written acceptance is obtained from the National Capital Regions, Safety Environment and Fire Protection

Branch.

3.90.6: CONTROL OF HAZARDOUS ENERGY AND PROTECTION MEASURES:

CONTROL OF HAZARDOUS ENERGY (Lock-out Tag-out): The contractor will establish a program for the control of hazardous energy and establish procedures for affixing appropriate lockout devises or tag-out devices to any system that produces, uses, or stores hazardous energy including areas where energy is introduced (e.g., commissioning equipment and/or testing activities, etc.), these activities will be coordinated with and communicated to all affected personnel.

A. The contractor performing the work shall create and implement an activity hazard analysis

(AHA) for the work requiring a lock-out tag-out to ensure that the inherent risk is identified.

B. When a piece of equipment or machine must be tested or conditioned for service/ maintenance, and re- energization is required, the temporary removal of lockout/tag-out devices procedures must be provided to the Contracting Officer’s Representatives prior to performing the activities.

CONSTRUCTION STOP WORK ORDERS: Should the Contractor or his/her subcontractors be notified by the Contracting Officer's representatives of any non-compliance with the provisions of the contract, and/or that corrective action(s) are required, the Contractor shall immediately (if so directed) or within 48-hours after receipt of a notice of violation, correct the unsafe or unhealthy condition. If the Contractor fails to comply promptly, the Contracting

Officer or his/her representatives may issue a "Stop Work Order" for all or any part of the work being performed. In instances of imminent danger conditions, the Contractor must stop all work immediately. When, in the opinion of the Contracting Officer or his/her

U.S. General Services Administration Page 14 representatives, satisfactory corrective action has been taken to correct the unsafe or unhealthy condition, a written order reinstating the work will be issued. The Contractor shall not be allowed any extension of time or compensation for damages by reason of, or in connection with, such work stoppage.

PROTECTION MEASURES: The following are the Public Protection Requirements for all

Contractors.

A. Contractor Responsibility: The Contractor shall take all necessary precautions to prevent injury to the public, building occupants and visitors, and damage to or contamination of property or the environment. For the purposes of this contract, the public or building occupants shall include all persons not employed by the Contractor or subcontractor thereof.

B. Welding, Cutting, and Brazing: GSA specifically requires a permit for welding, cutting, and brazing. This permit, GSA Form 1755 - Welding, Cutting and Brazing (page 01546-11) shall be approved each day by the GSA Buildings Manager (facility manager for delegated buildings) whenever welding, cutting or any open flame work is performed.

C. The welding area shall be screened, shielded or other safeguards provided to protect the public and standby personnel from rays, flashes, sparks, molten metal and slag..

D. Work areas shall be kept clear of combustibles within a 25-foot (7.62-meter) radius of any open flame work. Combustibles which cannot be removed shall be covered with flame-resistant blankets.

E. Compressed gas cylinders shall be secured in a vertical position at all times. Valve protection caps shall be in place whenever cylinders are not in use, moved or stored.

F. Appropriate fire extinguishers shall be maintained at welding and cutting operations.

G. A designated fire watch shall sign and return the permit. The fire watch shall be on duty during operations and for a sufficient time afterwards to ensure no possibility of fire exists.

H. Storage: It is prohibited to store, position, or use equipment, tools, materials, scraps, and trash in a manner likely to present a hazard to the public or building occupants by its accidental shifting, ignition, or other hazardous qualities. Storing of combustible or flammable liquids shall be in accordance with the current edition of the National Fire Code for

Flammable and Combustible Materials (NFPA 30).

I. Obstructions: No corridor, aisle, stairway, door, or exit shall be obstructed or used in such a manner as to encroach upon routes of ingress or egress utilized by the public or building occupants, or to present an unsafe or unhealthy condition to the public or building occupants.

J. Housekeeping: Housekeeping practices shall be in conformance with OSHA 29 CFR

1910.141.

3.100: Materials and supplies shall not be used that the CO or the COTR determines to be unsuitable or unacceptable for this project.

3.100.1: Installation of superior (above normal industry standard) materials shall be used in this installation.

The Contractor shall provide the appropriate equipment needed to safely and properly remove

U.S. General Services Administration Page 15 and/or install the described equipment within this SOW using above industry standard safety measures and equipment.

3.110: Work Stoppages

3.110.1: The Government shall have the right to stop work in progress at any time, without prior notice and shall not be held subject to any penalties, specifically any financial obligation, by the

Contractor.

3.110.2: Any acts of nature or national security causing work stoppage or delay shall not be the responsibility of the Government nor shall the Government be held subject to any penalties, specifically any financial obligation, by the Contractor.

3.120: Field Verifications

3.120.1: The Contractor shall be responsible for all field verifications of all job site conditions, including but not limited to measurements, specifications, code compliances, environmental regulations, and measurements and clearances of any and all equipment needed for this job’s completion.

The Contractor must notify the CO or the COTR immediately and in writing of any errors observed in any of the above items.

§ 4.0 QUALIFICATIONS AND ASSURANCE

4.10: Contractor Qualifications

The Contractor shall provide skilled tradesmen for each type of task required for the execution and completion of the work.

4.10.1: The Contractor shall be a firm/company of established and highly regarded reputation (or if newly organized, whose personnel have previously established a highly regarded reputation in the same field of work), which is regularly engaged in, and which maintains a regular labor force skilled in the removal, installation, modification and work specified in this SOW. The

Contractor shall have performed this work on previous projects.

Electrical work shall be performed by Master Electricians, Contractor shall provide qualification/license upon award and update as appropriate to changing staff.

Technicians performing the inspection and testing of the HVAC Systems shall be Maryland

State Certified or equivalent federally recognized as Master HVACR. Contractor shall provide qualification/ license upon award and update as appropriate to changing staff.

Licensed Utility Arborist. Contractor shall provide qualification/license upon award and update as appropriate to changing staff.

4.10.2: The Contractor shall provide skilled tradesmen for each type of task required for the execution and completion of the work. Painting work shall be performed by professional painters;

electrical work shall be performed by Master Electricians, et cetera. The Contractor must provide documentation proving the qualifications of any personnel upon request. The

Contractor shall remedy, at his own expense, any failure to conform to this requirement.

U.S. General Services Administration Page 16

4.20: The Contractor doing the work shall comply with any or all licensing and permit regulations.

4.30: Sub-Contractors

4.30.1: The Contractor shall be responsible for Sub-Contractors, including but not limited to performance of and damages caused by the Sub-Contractor.

The Sub-Contractors shall provide qualification/license upon award and update as appropriate to changing staff. Technicians performing the inspection and testing of the HVAC Systems shall be Maryland State Certified or equivalent federally recognized as Master HVACR. Sub-

Contractors shall provide qualification/license upon award and update as appropriate to changing staff.

4.30.2: The Contractor shall be responsible for all payments made to Sub-Contractors including, but not limited to, labor, certifications of the technicians, materials, and equipment.

4.40: Insurance

4.40.1: The Contractor shall purchase from and maintain in a company or companies, lawfully authorized to do business in the state of Maryland, insurance for protection from claims under workers’ or workmen’s compensation acts and other employee benefit acts which are applicable, claims for damages because of bodily injury, including death, and from claims for damages, other than to the work itself, to property which may arise out of or result from the Contractor’s operations under the contract, whether such operations be by the Contractor or by a subcontractor or anyone directly or indirectly employed by any of them. This insurance shall be written for not less than the limits of liability required by law and shall include contractual liability insurance applicable to the Contractor’s obligations under this contract. Certificates of such insurance shall be filed with the GSA prior to commencement of the work.

4.40.2: A Certificate of Insurance shall be furnished to GSA within 10 days after notice of award is issued to the successful bidder. Notice to Proceed will not be issued until the Certificate has been approved by the GSA.

4.50: The Contractor shall provide and submit a detailed plan of the procedures proposed for use in complying with the requirements and regulations included in this specification. The plan shall include the location and layout of the affected areas, the sequencing of demolition and installation of the above stated work, the interface of trades involved in the performance of the work, and the methods to be used to assure the safety of the building, occupants, and

Government property.

4.60: Changes / Modifications

4.60.1: Unauthorized Work – Work done contrary to or regardless of the instructions of the CO or

COTR; work done beyond the lines and grades shown on the Contract Drawings; or any extra work done without written authority from the CO will be considered as unauthorized, at the expense of the Contractor, and will not be measured or paid for. Work so done may be ordered removed and/or replaced at the Contractor’s expense.

4.60.2: Contract Document Discrepancies – In the event the Contractor discovers any discrepancies in the Contract Documents, he shall immediately notify the Contract Officer. The Contract Officer will then make the corrections and interpretations as may be deemed necessary for fulfilling the intent of the Contract. These General Provisions, Plans, Specifications, all Addenda, and

U.S. General Services Administration Page 17 supplementary documents are essential parts of the Contract and a requirement occurring in one is as binding as though occurring in all. They are intended to be complementary and to describe and provide for a complete project. In resolving conflict, error or discrepancies within the

Contract Documents, the Contract Documents shall be given precedence in the following order

(Change Orders, highest precedence; Pre-Contraction Conference, lowest precedence):

1) Change Orders

2) Addenda – Change

3) Federal and/or State Requirements

4) Permits, Right-of-Way Agreements

5) Special Provisions of Specifications

6) General Provisions

7) Drawings

8) Standard Specifications

9) Standard Details

10) Proposal

11) Contract

12) Notice to Contractors

13) Pre-Construction Conference

4.60.3: If any conflict exists between the terms and conditions of the Contractor’s proposal and that of this agreement, this agreement shall govern.

4.70: The Contractor shall complete this job before the final payment shall be released. Completion of the work is defined as, but not limited to, Final Acceptance and Approval by the CO or COTR.

The equipment operation shall be demonstrated to GSA and other designated individuals.

Specifically, this equipment shall be started, operated, and demonstrated to operate to the manufacturer’s specifications.

4.70.1: The Contractor shall promptly correct work rejected by the GSA for failing to conform to the requirements of the Contract Documents. Whether observed before or after Substantial

Completion and whether or not fabricated, installed, or completed and shall correct any work found to be not in accordance with the requirements of the Contract Documents within a period of one year from the date of Substantial Completion of the contract or by terms of an applicable special warranty required by the Contract Documents. This provision applies to work done by

Sub-Contractors as well as to work done by direct employees of the Contractor.

4.70.2: Nothing contained in 4.70.1 shall be construed to establish a period of limitation with respect to the obligations which the Contractor might have under the Contract Documents. Establishment of the time period of one year as described in 4.70.1 relates only to the specific obligation of the

Contractor to correct the work, and has no relationship to the time within which the obligation to comply with the Contract Documents may be sought to be enforced, nor to the time within which the proceedings may be commenced to establish the Contractor’s liability with respect to the Contractor’s obligations other than specifically to correct the work.

4.70.3: The Contractor shall provide the CO or COTR two (2) copies of all relevant materials, including but not limited to final drawings (as-builts), schematics, wiring schematics, identification labeling schematic, modification information, manufacturer’s installation manuals, and manufacturer’s operation manuals pertaining to all of the equipment installed during this project.

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