SOW - 5-year Generator Preventative Maintenance Inspection 14 Janl 2022.docx

STATEMENT OF WORK (SOW) CATERPILLAR GENERATOR MAINTENANCE

SOUTH BASE BUILDING 151,

EDWARDS AIR FORCE BASE, CALIFORNIA

14 January 2021

I. OBJECTIVE. The objective of this Statement of Work (SOW) is to secure the services of a contractor to perform preventive maintenance on the Caterpillar 3516c, 2000kW Generator, Serial Number 0SFJ00175 at Building 151, Edwards Air Force Base, CA.

II. SCOPE OF WORK.

1. A Certified Caterpillar Service Contractor shall furnish all labor, materials, equipment, transportation, and supervision required to perform the following preventive maintenance on the Caterpillar Generator at Building 151.

1.1 PM Level 1 - Multi Point Inspection (Required every 4 months)

· Perform comprehensive detailed inspection of units.

· Check/Adjust all fluid levels and pressures for correct operation.

· Check and inspect air cleaner restriction gauge and air filter element.

· Check primary source fuel tank for water with water finding paste.

· Check day tank, fuel tank, fuel line fittings for leaks.

· Check cooling system hoses, caps, clamps for brittleness, leaks, cracks, and weakness.

· Check battery voltages, charging rates, fluids, and specific gravities / ICV's.

· Test engine cranking batteries under start up load for voltage drop.

· Check block heater elements and inlet/outlet t-stats for proper output and operation.

· Inspect engine fan drive and belts and adjust for proper tension and condition.

· Check turbo charger rotation / end play if so equipped.

· Check generator brushes for proper tension/setting as equipped.

· Check and document control panel instruments for proper operation and values.

· Grease bearings, fan shafts, linkages, and equipment fittings as required.

· Take hot oil sample and submit for analysis.

· Test safety alarms and contacts.

· Run unit under load for up to 15 minutes when authorized by site authority.

1.2 PM Level 2 - Annual Service-Major w/ Multi Point Inspection (Required every 12 months)

· Perform all items from PM Level 1.

· Change crankcase oil, oil filter(s), fuel filter(s), water separator(s), coolant filter(s), and air filter(s) as equipped.

Attachment 1

1.3 PM Level 5 - Annual Loadbank Test (Required every 12 months)

· Connect resistive load bank (as applicable) to generator.

· Run Test with requested load for 2 hours test duration

· Record readings at 30% of nameplate rating for 30 minutes

· Record readings at 50% of nameplate rating for 30 minutes

· Record readings at 75% of nameplate rating for 30 minutes

· Record reading at 100% of nameplate rating for 30 minutes

· Disconnect load bank from unit.

· Return unit back to original mode of operation.

1.4 PM Level 11 – Automatic Transfer Switch Service (Required every 12 months)

· De-energize the transfer switch, when possible.

· Clean unit of dust and dirt accumulations.

· Clean open-type relays of dust/grease or oil.

· Visually inspect unit for signs of arching, burning, hot spots, charring, or other damages.

· Inspect for loose, broken or badly worn parts.

· Check terminal lugs and trip units for tightness / signs of overheating.

· Check main current carrying contacts for arching, pitting, and discoloration.

· Clean main contacts if needed, check and re-tighten if needed.

· Check manual switches for free movement and contact continuity.

· Check and adjust relay finger contacts if needed.

· Lubricate all components for proper operation as needed.

· Check plug connections, if equipped.

· Check door closure, locking bars and handle mechanism for proper operation.

· Check exercise timer if equipped.

· Perform transfer test of ATS under load when authorized by site personnel.

· Check all components/timers for proper operation and sequencing.

· Check main power connections for heat build-up with infra-red gun or provide optional PM Infra-Red scan.

· Timers reset to customer specifications and placed in automatic mode.

· Return unit back to original mode of operation.

· Submit report to customer.

1.5 Inspection Reports

· A report of any maintenance performed and findings must be submitted to the customer prior to the acceptance of work performed.

1.6 Unanticipated Emergency Maintenance

· In the event of system failure or trouble, emergency service may be required.

2. All work must be performed by experienced personnel who are United States Citizens and qualified to perform the scope of work and meet the requirements in this SOW.

III. PROPOSED/ESTIMATED MAINTENANCE SCHEDULE

Year 1 POP: (Jan 1, 22 – Sept 30, 22) Year 2 POP: (Oct 1, 22

– Sept 30, 23) Year 3 POP: (Oct 1, 23

– Sept 30, 24) Year 4 POP: (Oct 1, 24

– Sept 30, 25) Year 5 POP: (Oct 1, 25

– Sept 30, 26)

PM

Level 1

PM

Level 2

PM

Level 5

PM

Level 11

IV. REFERENCES.

1. It is the contractor’s responsibility to ensure that all work performed is in accordance with all Air Force, Federal, state, county and local statutes, laws, codes, regulations, safety requirements, instructions, manuals, handbooks, guidance, and policy letters to include, but not limited to:

a. National Fire Protection Association (NFPA)

b. National Electrical Manufacturers Association (NEMA)

c. American Society for Testing and Materials (ASTM)

d. Underwriters Laboratories (UL)

e. Uniform Building Codes (UBC)

f. Contractors State License Board (CSLB)

V. REQUIREMENTS.

1. The contractor shall perform an initial site survey to be coordinated with and escorted by 412 MXG/MXOL. During the site survey, the contractor shall examine the area and site conditions and submit a request for information to the Contracting Officer (CO) regarding any questions or concerns.

2. The contractor’s Contract Manager (CM) shall be responsible for the overall performance of this contract and shall possess the necessary experience to provide direct oversight of all project design and planning activities. The CM shall provide overall contract management, including full authority to act on behalf of the contractor, review material submittals, and attend all status meetings, site visits and inspections. The CM and alternates, who shall act for the contractor when the CM is absent, shall be designated prior to commencement of work, in writing to the CO.

3. Upon completion of work and prior to its acceptance, the Air Force will conduct an review of the provided preventive maintenance report to confirm that the inspection was conducted in accordance with this SOW.

4. Materials and installation shall be in compliance with and meet or exceed all applicable codes and standards of this SOW.

5. Contractor shall be licensed and bonded to meet the requirements described in this SOW.

6. Contractor shall use all new material to meet the requirements described in this SOW.

7. The contractor shall become familiar with all details of the work, verify dimensions in the field, and advise the 412 MXG/MXOL of any conflicting issues before performing any work.

8. Work shall be performed in accordance with the manufacturer’s published diagrams, recommendations, and equipment warranty requirements.

9. Contractor shall repair/replace any property damaged by contractor employees and/or sub-contractors while performing work under this contract.

10. The contractor shall comply with the Environmental Management Systems in place at Edwards Air Force base while performing work under this contract.

11. All personnel shall wear appropriate Personal Protection Equipment (PPE) while on the construction site.

12. Contractor shall coordinate construction effort with the 412 MXG/MXOL to prevent any delays or interruptions of Government work within the facility.

13. Job site cleanliness will be maintained at all times. Materials, tools, and waste shall be removed from the work site at the end of each work day. Waste resulting from contract work shall be disposed of at a proper disposal site off Edwards Air Force Base by the contractor in strict accordance with applicable federal, state, county, and local laws. Barricades, safety cones and safety tape will be utilized to isolate the job site from normal personnel traffic.

VI. POINTS OF CONTACT

Mr. John Esposito at 661-275-1880 located in Bldg. 120, Site Support Division, Edwards AFB, CA.

Mr. Donald Hogan at 661-277-8231 located in Bldg. 120, Site Support Division, Edwards AFB, CA.

VII. HOURS OF OPERATION

Normal Business Hours

· 7:00 A.M. to 3:30 P.M. Monday - Friday. Overtime Hours

· 3:00 A.M. to 7:00 A.M. and 3:30 P.M. to 7:30 P.M. Monday – Friday Premium Hours

· Any labor hours over 12 Monday - Friday

· Any labor hours over 8 on Saturday

· Any labor hours on Sunday.

VIII. BASE ACCESS

The contractor shall coordinate through the POCs identified above to obtain the necessary passes and/or identification for all employees for entry onto Edwards Air Force Base, and into the South Base Restricted Area. The Government reserves the right to refuse to issue an entrance pass to any person for any reason deemed valid by the Government.

IX. ACCESS TO WORK SITE

At least one week before work is started, the contractor shall arrange with the Site Support Division (412 MXG/MXOL) a sequence of procedures, means of access and space for storage of materials and equipment. Contractor’s use of the premises shall be confined to the areas approved by the Site Support Division (412 MXG/MXOL). Contractor shall park all vehicles in the main Bldg. 120 parking lot except when loading or unloading equipment and/or materials – no exceptions.

X. SITE CONDITIONS

The contractor shall examine and familiarize itself with the site and physical conditions, as well as all local conditions of the site and surrounding area and any other factor which may affect the contractor’s work or costs thereof, all of which are being considered in the contractor’s price.