SOW- 402-24-005 Renovate B200E Ground Floor Main Restrooms.pdf

VA Maine Healthcare System 07/24/2023 1 VA Center Augusta, ME 04330

CONSTRUCTION SERVICES SCOPE OF WORK

PROJECT NO: 402-24-005

PROJECT NAME: Renovate B200E Ground Floor Restrooms

1. GENERAL INTENT:

The Contractor shall provide construction services to deliver a complete construction project at the VA Maine Health Care System (Togus VAMC) in accordance with this scope of work as described below.

2. STATEMENT OF WORK:

Currently restrooms C1 and C4 located on the ground floor of building B200E at the Togus VAMC need renovating. This project includes demolition, insulation, drywall, paint, tile installation, and toilet partitions. Contractor must maintain ICRA requirements throughout the course of the project. ICRA requirements will be distributed to the contractor upon award.

Demolition shall include all acoustical ceiling tiles and grid, all drywall, all tile, partitions, and millwork.

Drywall Demolition must be done in a manner to maintain integrity of the existing metal framing studs.

The existing metal studs are to be reused for new drywall installation. Any metal framing damaged in the process of demolition must be replaced by the contractor. Millwork demolition is to include Women’s restroom C4 exclusively. Millwork in Men’s restroom C1 is to be saved for reuse. Plumbing Fixtures including toilets, urinals, motion activated faucets, integrated sinks are to be removed, stored, and reinstalled by contractor as part of this project. Bathroom accessories and their mounts such as, soap dispensers, paper towels dispensers, sharps containers, changing tables, stainless steel trash containers, signage, and mirrors are to be removed, stored, and reinstalled by contractor as part of this project. Demolition activities must be done in accordance with Spec section attached to this Scope of Work. Contractor must coordinate with project COR on approval for dumpster location.

All other facets of work as described above must be done in accordance with the Project Specifications attached to this SOW (SOW Attachment 01-Project Specifications).

During solicitation, the contractor must attend a pre-bid site walk, post-award and commissioning kick off meetings. The contractor will generate Requests for Information (RFIs) and submitting to the Togus VAMC through the project portal or the Contract Specialist.

During Construction, Contractor shall provide submittals and shop drawings of construction materials and assemblies for VA review. The contractor will also be responsible for hosting a weekly construction progress meeting to review progress with the project COR, construction project modifications for cost and technical acceptability, punch list completion and preparation of construction as-built drawings.

Period of Performance for this project will be 183 calendar days from the notice to proceed.

Augusta, ME 04330

The Contractor shall be solely responsible for the management, including all associated labor, equipment, materials, and inspections to meet the requirements of the project. The Contractor shall further provide meeting minutes for all meetings held under this project.

The Contractors’ representatives performing work at Togus VAMC must have the following additional requirements before starting site investigations on campus:

1. A Negative TB Test for the current calendar year

2. A contractor badge must be obtained by all contractor representatives on campus through the

Togus VAMC Police Department and be visibly worn at all times.

3. Seasonal influenza with Vaccines (SOW Attachment 02A)

4. Covid Vaccinations (SOW Attachment 02B)

Add/Alt:

1. Contractor to furnish and install new handicap automatic door openers/closers

2. Add/Alt 01 plus contractor to furnish and install 40 inch interior door with welded frame for restrooms C1 and C4.

3. Add/Alt 02 plus contractor to furnish and install motion sensors to activate lighting in restroom

C1 and C4.

3. SUBMITTAL FORMATS:

Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp) and Autodesk Revit Project (.rvt) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The contractor shall be responsible for providing:

Meeting/Conference Minutes Meeting minutes for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes shall be submitted within two (2) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

Minimum meeting minutes requirements

• Project name, number, meeting host, Meeting Name

• Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings

• Participant list (Name, Title, Phone number (office and Mobile), Email, Attended Meeting

(yes/no Check box)

• Meeting purpose, Roll call, COVID-19, and Additional Items

• Agenda items (Decisions, action items, and fixes or next steps)

• Next meeting date and time

• Detailed attachment list

Quality Assurance/Quality Control (QA/QC) Plan All documents in any of the electronic formats listed above.

http://www.section508.gov/

Augusta, ME 04330

Requests for Information (RFI)

After award, Requests for Information are to be submitted to the project COR immediately when any ambiguity/ambiguities regarding the scope, specifications, or field conditions that will affect this contract is/are discovered.

Submittal Reviews

Material submittals shall be submitted to project COR for review. Project COR will require a fourteen (14) calendar day review time.

Modification/Change Order Requests

Modification requests shall be submitted to the project COR per FAR 50.103

Punch List A Punch list will be generated by the Project COR in the final stages of construction. This list shall be managed and completed by the contractor. The project COR will sign off on each item as they are completed.

4. CONTRACT OVERSIGHT:

All contracts for this project shall be awarded by the Network Contracting Office 1 (NCO1); only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract.

These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

NCO1 shall designate a Contracting Officer’s Representative (COR) to monitor and manage the Contractor’s performance under the construction project contract. The COR shall be a representative of the Togus VAMC Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

A COR from the Togus VAMC Engineering Service Project Section shall also be designated for the construction project contract to monitor and manage the construction contractor’s performance under the construction project contract. This designation under the construction contract shall be considered equivalent to the industry standard of “Owner’s Representative” and does not supersede or eliminate the contractor’s responsibility for Construction Services. The contractor ultimately shall be responsible for any errors during construction.

5. REPORTING REQUIREMENTS:

On the first day the Contractor shall be required to report to the VA Police with filled out PIV form (SOW Attachment 02 – PIV Form). This check-in is mandatory. VA Police Service will issue a badge that will expire after 12 hours. The Contractor is now cleared to report to Engineering Project Section, Facility Management Service to log in during normal working hours. This check-in is mandatory.

6. SOW and ATTACHMENTS:

Augusta, ME 04330

The following list of documents are attached to this SOW for contractor use and incorporation into the project documents:

• Project Specification (See SOW Attachment 01)

• Seasonal Influenzas with Vaccines (See SOW Attachment 02A)

• COVID Vaccinations (See SOW Attachment 02B)

• PIV Badge (See SOW Attachment 03)

• Template Sensitive Infrastructure Data Classification FOUO (See SOW Attachment 04)

• VHA Directive 1061 - Prevention of Healthcare Associated Legionella Disease (See SOW

Attachment 05)

End of SOW