SOW 402-20-680 Replace Air Handlers in Patient Areas 200-200E.pdf

VA Maine Healthcare System

1 VA Center 7/9/2025 Augusta, ME 04330

Scope of Work

402-20-680 Replace Air Handlers in Patient Areas B200-200E

Construction Contract

1. General Intent

The contractor shall completely prepare the site for construction operations, including demolition and removal of existing equipment, temporary HVAC, electrical, chilled water, steam, commission/testing, dust/infection control, and furnish labor and materials for the replacement of eight air handlers to be located within the hospital buildings of B200 and B200E. This project will be completed in accordance with design drawings and specifications (SOW Attachments 09 &10).

2. Statement of Work:

This project includes all new construction for the replacement of eight Air Handling Units (AHU) located in Building 200 and 200E. The scope of the project includes new AHU, piping connections, ductwork, direct digital controls (DDC), temporary HVAC, and all related support equipment. The AHUs to be replaced are:

AH-2 Audiology/Speech Pathology Room E219 AH-3 Pharmacy/Nuclear Medicine Room E219 AH-4 Rehab Medicine Room E254 AH-5 Ambulatory Care Room E254 AH-7 MICU & SICU Room 400 AH-8 Admin & Patient Room 400 AH-9 Surgical Suite Room 400 AH-14 Patient Rooms Room 569

The contractor shall provide services including but not limited to: furnish all supervision, labor, equipment, materials, and transportation necessary to accomplish work for the demolition and replacement as required by specifications and drawings.

Contractor is responsible for Asbestos Containing Materials (ACM) and Lead Based Paint (LBP) removal and mitigation, including Floor tile, Mastic and Lead Paint removal, where it occurs inside the project area of work. Please see Specifications in Division 2 for estimated quantities and locations. There will be no cost to the Government for any removal, testing, oversight or clearance of ACM.

Electrical, Telecommunications, and Security Work: Work includes all labor, material, equipment and supervision to perform new electrical, controls and communications to the spaces renovated detailed by the construction drawings and specifications.

Mechanical, Plumbing and Fire Protection Work: Work includes all labor, material, equipment, and supervision to perform the required Mechanical, Plumbing and Fire Protection construction work on this project including provide materials and construction equipment as detailed by the construction drawings and specifications. All new mechanical systems shall be addressable and controllable via the existing Engineering Control Center (ECC) and HVAC Shop. The ECC system shall monitor space conditions and unit status and shall alarm the Facility Operations staff as detailed by the mechanical control drawings and specifications. New mechanical systems shall be designed to serve the new addition. Contractor is required to Test and Balance (TAB) new HVAC systems per 23 05 93. This work requires preconstruction TAB readings to establish baseline performance for all existing HVAC systems to remain serving the adjacent corridor. Existing systems shall be rebalanced to preconstruction readings, unless otherwise noted on plans. New Fire Protection systems shall be provided per the construction drawings and specifications. Contractor shall provide new piping, fixtures, valves, fittings, and devices as required by the construction drawings and specifications. All new and existing systems within the Scope of Work shall be commissioned for per Specification 01 91 00.

Inspections: Comprehensive 3rd party inspections, testing and written reports for all Divisions are required and paid by the General Contractor. Contractor shall employ third party inspection consultants to perform all inspections required by this contract

All components will be installed IAW drawings and specifications provided by the A/E (SOW Attachments 09 &10). Procurement and disposal of all materials is included in this contract. All required testing is to be completed as part of this contract.

- Unless otherwise approved in writing by the CO/COR, only one AHU may be under construction at any point in time. If more than one AHU is to be requested at a time, it must be manned by a completely separate fully staffed crew, excluding superintendent, QC and safety

- Superintendent, QCM, and Safety must be 3 separate qualified individuals on-site at all times, see specifications for qualifications

- All swap overs from existing AHU to new shall occur off hours or weekends. Inpatient units shall see no more than 4 hours of down time for cut-overs.

- A written notice to proceed by the CO/COR is required prior to starting on a new AHU, and must be requested no later than 3 weeks in advance

- The contractor is responsible for maintaining temporary AHU temperatures and pressure relationships for the duration of the project 24/7, and must have standby contact in the event of issues off hours and weekends

- All construction is required to adhere to PCRA (Pre-Construction Risk Assessment Checklist) (See Attachment 04 – PCRA) & ICRA (Infection Control Risk Assessment) (See Attachment 05 - ICRA) requirements that have been established for this project.

- Time and workmanship warranty shall be provided for 1 year following the date of acceptance by the VA.

- Lift plans will be required for all crane activities. They must be submitted to VA no later than two weeks in advance of a lift and include all operator certifications, rigger certifications, signal personnel certifications, load sizes, weights, crane capacity characteristics, crane inspections and all other pertinent information

- Any disruption to clinical spaces to include excessive noise, vibration, loss of airflow, etc, must be coordinated at least two weeks in advance, and may require off hours work.

- Installation of all materials shall be done by a certified installers only; certification must be from all regulatory agencies as well as the manufacturer. All work under this contract is to be completed following all federal regulations and VA requirements for construction projects. This is to include site superintendent 30HR OSHA certifications. All trades must have 1 Competent person who has completed OSHA 30 in the past 5 years. 10HR certification for all sub-contractor personnel and the adherence to all local and federal building codes.

- The work is to be done during normal business hours of 7:00am – 3:30pm Monday through Friday. However, some activities will require work during off hours and weekends. Requests to work outside normal business hours must be approved at least two weeks ahead of time by the

VA.

The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details included in the plans and specifications of SOW attachment 09 &10. The Contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of this contract.

This project will include the following proprietary products:

• Easy I/O - BMS

• Honeywell- BMS

• Mircom – fire alarm system

Total Period of Performance: Work shall be completed in 540 calendar days for base bid. All deducts should identify POP deductions.

ALTERNATE NO.1: BASE BID except eliminates AH-2 Audiology/Speech Pathology Room E219

ALTERNATE NO.2: BASE BID except eliminates AH-3 Pharmacy/Nuclear Medicine Room E219

ALTERNATE NO.3: BASE BID except eliminates AH-4 Rehab Medicine Room E254

ALTERNATE NO.4: BASE BID except eliminates AH-5 Ambulatory Care Room E254

ALTERNATE NO.5: BASE BID except eliminates AH-7 MICU & SICU Room 400

ALTERNATE NO.6: BASE BID except eliminates AH-8 Admin & Patient Room 400

ALTERNATE NO.7: BASE BID except eliminates AH-9 Surgical Suite Room 400

ALTERNATE NO.8: BASE BID except eliminates AH-14 Patient Rooms Room 569

Contractor to meet all requirements put in place to protect health and safety:

1. Influenza and TB

- Requirements follow national VA guidelines for vaccination and testing.

- Attachment 04A – TB Testing requirements

- Attachment 04B – Seasonal flu vaccine…

2. Badging

- All contractors are required to obtain a VA issued badge prior to starting any work on station.

- Badging form (Attachment 05 – PIV Request Form) and directions for procuring one will be provided by the COR at the project kick-off meeting.

3. SUBMITTAL FORMATS: Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp) and Autodesk CAD (.dwg) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The Contractor shall be responsible for providing:

Meeting/Conference Minutes

Meeting minutes for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

Minimum meeting minutes requirements

• Project name, number, meeting host, Meeting Name

• Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings

• Participant list (Name, Title, Phone number (office and Mobile), Email, Attended Meeting

(yes/no Check box)

• Meeting purpose, Roll call, COVID-19, and Additional Items

• Agenda items (Decisions, action items, and fixes or next steps)

• Next meeting date and time

• Detailed attachment list

As-Built Drawings

As-Built drawings shall be delivered to the VA within fifteen (15) calendar days after VA http://www.section508.gov/ acceptance of the construction project. AutoCAD (.dwg) format.

6. CONTRACT OVERSIGHT: All contracts for this project shall be awarded by the Network Contracting Office (NCO) 1; only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

NCO1 shall designate a Contracting Officer’s Representative (COR) to monitor and manage the contractor’s performance under the design and construction scopes of this contract. The COR shall be a representative of the VA Maine Health Care System Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

7. SOW and ATTACHMENTS:

The following list of documents are attached to this SOW for Contractor use and incorporation into the project documents:

Construction is required to adhere to VA ICRA and PCRA requirements that have been established for this project. (See SOW Attachment 01 and 02)

Togus Campus Map (See SOW Attachment 03) Seasonal influenza with vaccines (See SOW Attachment 04) PIV Request Form (See SOW Attachment 05) Togus Environmental Assessment Form (See SOW attachment 6) Sensitive Infrastructure Data Classification FOUO (See SOW Attachment 07) Local Permits (See SOW Attachment 08) Drawings (See SOW attachment 09A and 09B) Specifications (See SOW attachment 10)

End of SOW