SOW 322023.pdf

STATEMENT OF WORK (SOW)

FDC SEATAC

INSTALL INDUSTRIAL CLOTHES WAHSERS

I. REQUIREMENT

A. INTRODUCTION

The Federal Bureau of Prisons, Federal Detention Center (FDC) SeaTac, intends to make an award to a responsible contractor entity for the provision and installation of four (4) new industrial rated laundry washers located at the Federal Detention Center, 2425 So. 200th St., SeaTac, WA. 98198.

B. SCOPE OF WORK

Awarded primary contractor shall:

B.1 Source 4 industrial rated laundry washing machines having, at minimum, the specifications listed in Section D of this SOW.

B.2 Provide all the necessary skilled labor, tools, and equipment to properly install new laundry washers per manufacture guidelines/specifications. This includes any site specific modifications necessary to properly affix the new washers to the laundry plant’s existing equipment concrete base, and any necessary infrastructure reconfigurations, i.e. (rerouting of electrical wiring, water supply lines, waste water lines, and applicable soap, bleach, and/or fabric softener sub-system supply lines.

B.3 Complete the installation within 5 consecutive working days with on-site work being preformed between the hours of 6:30AM to -1:30PM, i.e. (7 hours per day, 35 hours total) .

C. EQUIPMENT MOBILITY AND INSTALLATION LOGISTICS

C.1 FDC SeaTac is a multi-story facility with its laundry plant located on a sub-grade level.

Transit of the new laundry equipment to this location will require the following “non- Modifiable” physical considerations;

All new equipment will need to:

a) Pass through three (3) 46”wide X 7’ tall security doors,

b) Pass through a laundry room entry vestibule area where two wall sections, one on left and one on the right, chokes the passable floor space down to 49” i.e.(4’-1”) across.

c) Able transit to the sub-grade level using an institution elevator having the following specifications:

- Max operational weight 5000lbs.

- Elevator door openings: 4’6”Wide X 7’High

- Car space dimensions: 8’3”Wide X 5’4”Deep X 8’High Due to these unique physical limitations partial disassembly of the new washer units will be necessary.

C. 2 Contractor skilled labor shall be required to fulfill the necessary disassembly, reassembly, and finish installation work for the new laundry washers. Old existing laundry washers will be dismantled, and disposed of by FDC SeaTac.

C.3 Due to space and security limitations, disassembly procedures that would be necessary to make the new laundry washers “transit feasible” through the noted limitations cannot be performed on site. New machines will need to arrive on site in a “semi-broken down, transit ready status”, i.e. ( logical dismantled sections which can navigation through the physical limitations noted).

D. LAUNDRY WASHER SPECIFICATIONS

A total of 4 Industrial rated, high performance, hard mount laundry washer-extractors having an equivalent basis of machine design that is synonymous with the following Unimac manufacturer 85Lb and 160Lb high performance hard mount washer-extractors is required.

- 85Lb Model # UWT085V4

- 160Lb Model # UWT160V4 Contractor shall provide washers in accordance with the basis of design or an approved equal.

Unit Parameters Qty 1- 85Lb Washer/Extractor Qty 3- 160Lb Washer/Extractor Laundry Capacity- 85Lbs 160Lbs Cylinder Volume- No less than 13 cu.ft. No less than 24 cu.ft.

Dimensional Height - No greater than 70” No greater than 75” Dimensional Width- No greater than 50” No greater than 50” Dimensional Depth- No greater than 60” No greater than 65” Door Opening Size- No less than 20” No less than 24” Door Bottom to Floor- No less than 28” No less than 30” Machine Wash Speeds No less than 5 No less than 5 Cylinder Speed/Water Extraction No less than 250 RPM No less than 250 RPM Drain Diameter No greater than 3” No greater than 3”

All units shall:

- Be primarily stainless steel in fabrication and appearance.

- Be able to accept more than one brand of soap, bleach, or fabric softener product, i.e. (non-proprietary laundry products).

- To operate using existing 440/480 volt circuits.

- Have energy efficient, state-of-the-art programmable wash cycles.

- Have industry leading agitation and water extraction features and performance.

SPECIFIC FEATURES

D.2 - All washer units shall be constructed for use in a prison environment, i.e. (constructed with vandalism and tamper resistant features/materials and assembled with security screws.)

- All machines are to either to be; a) Designed to generate, and boost sustain, hot water temperature to 140+ degrees electrically, or b) Have the primary water supply line that feeds all 4 machines augmented with an electrically powered temperature compensating booster unit.

E. CONTRACTOR RESPONSIBILITIES, TESTING, AND COMMISSIONING

E.1 Selected primary contractor will procure and make all delivery arrangements for the new laundry washers.

E.2 Contractor installation practices shall; a) Adhere to all applicable Federal, State, and Local building, electrical, and plumbing codes. b) Comply with all manufacture installation requirements and guidelines to insure equipment warranties are not voided.

E.3 Contractor Field Mechanics (FM) assigned to complete the work shall be, at minimum, experienced, journeyman level commercial appliance mechanics being “manufacturer brand authorized” to install, test, and certify the selected brand name washers and any necessary peripheral system equipment awarded though this contract action. Proof of washer manufacturer certification for assigned FMs must be provided to the institution’s Contracting Office before work is to start.

E.4 Assigned contractor FMs shall comply with all applicable Federal, State, and Local safety regulations and standards to include use of typical OSHA recommended safety equipment, i.e. (personal protective equipment and any “job-site specific” safety equipment deemed necessary to safely complete the work.

E.5 Primary contractor shall coordinate with the institution’s assigned Contracting Officer Representative (COR) to schedule and carry out the prescribed work. Emphasis will be placed on minimizing the impact to daily institution operations.

E.6 Assigned FMs shall be responsible for the daily collection and lawful disposal of any work generated trash and debris.

E.7 Prior to being brought into the institution, the contractor shall submit for review and approval Material Data Sheets (MDS) on any chemical product(s) that may be needed for job use.

If a product is found not to be authorized for use within the institution, it is on the contractor to source a suitable alternative product solution.

E.8 Contractor shall conduct full load operational tests on all 4 installed laundry washers to insure;

A) All operational parameters are functioning correctly per manufacturer specifications, and B) Equipment performance meets or exceeds required health sanitation standards and expected laundry cleanliness results.

Institution acceptance of the said washers and their installation will be approved upon satisfactory demonstration of such.

E.9 Contractor shall provide verbal and written operational training to applicable institution staff.

E.10 Primary contractor shall provide a signed “Post Installation Certification Affidavit” having language that notes the installation of laundry washers, modifications to supporting infrastructures, and any necessary peripheral washer equipment, i.e. (supplementary product dispensing systems, etc…) was completed by an authorized manufacturer brand field mechanic(s) in accordance with the said laundry washer manufacturer specifications and guidelines.

F. FDC SEATAC RESPONSIBILITIES:

F.1 FDC SeaTac will remove the old clothes washers from the laundry plant and make the space ready for contractor installation work to include the employment of any required Lock-Out/ Tag-Out procedures to ensure all applicable utility systems are properly isolated.

F.2 The Institution’s Contracting Officer is the primary point of contact for the primary contractor.

Any sub-contractor(s) hired by the primary contractor to perform any project related tasks is to voice all project related requests and concerns to the primary contractor. The primary contractor will determine if such requests or concerns are resolvable at their level of authority, or if they will require review and advisement by the institution’s contracting officer.

F.3 The project’s assigned COR shall serve as the contractor’s in-field logistics and information coordinator, technical advisor, and contractor field mechanic(s) liaison. The COR is the in-field project oversite for the Contracting Officer.

F.4 FDC SeaTac will provide Facility Department staff escort(s) for on-site FMs assigned to carry out the project’s scope of work. Such staff escorts may however, be limited due to other institutional needs. Escort needs shall be a collaborated effort between the contractor and the Facilities Department.

F.5 In the event of an institution security incident that would prevent contractor access in to the institution, the primary, and if feasible, his or her sub-contractors shall be contacted as soon as possible and made abreast of the situation. See Section H.3 for compensation of lost scheduled work hours.

F. 6 Contractor FMs may use available energy sources as needed, i.e. (power outlets, water taps, etc...).

F. 7 Contractor FMs may use available restroom accommodations as needed.

F. 8 Contractor FMs may bring food and drink items in for personal consumption during breaks. Metal food utensils are not permitted, plastic ware only.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

G. CONTRACTOR SECURITY REQUIRMENTS:

G.1 As prescribed by the Federal Bureau of Prisons, the awarded contractor will be required to submit applicable security clearance documents on all assigned field mechanics entering the institution to do the work.

G.2 All security clearance documentation must be institution reviewed and approved prior to contractor institution access.

G.3 In the event a contractor selected FM should not clear the institution’s security clearance process, it will be the responsibility of the primary contractor to provide another qualified candidate.

By law, the Federal Bureau of Prisons cannot, and will not, release any background results to an employee’s employer as to why he or she was not able to clear the security review process.

G.4 Contractor FMs approved to enter the institution to fulfill project work will be required to attend a “Pre-Construction Meeting” to include a brief Safety and Security Orientation before project work starts.

H. WORKING HOURS AND INCIDENTAL PROTOCOLS

H.1 Estimated work hours for this project is based on a consecutive 5 day work week schedule, i.e.

(Monday-Friday) with each day starting at 6:30AM and ending at 1:30PM, thus (7) hours per day.

H.2 A contingency provision of 2 additional work hours per day may be authorized to the on-site FMs by the institution Facility Manager or his/her designee if the following two situational criteria are met;

a) On-site FMs are engaged in a step task or work process that requires a “start to finish” protocol to safely and/or logistically avoid timely “tool-up/ tool-down” steps, possible mishaps, or damage to equipment.

b) The availability of an institution Facilities Department staff who can assume escort duties for the additional time needed without exceeding the staff member’s daily shift working hours, i.e.

(staff members who work a 4/10 work schedule). Project overtime hours is not permitted for institution staff.

NOTE: Being this contract is a Firm Fixed Award contractor FMs who may be “institution authorized” to work additional hours does not mean they, or their employer, are subject to overtime compensation by the U.S. Government to do so.

It is at the discretion of the primary contractor to approve any “extended work hours” to their sub-contractors and/or assigned FMs. Monetary compensation for such extended hours shall be the sole responsibility of the primary contractor.

H.3 Access to institution areas were work will be carried out will be available during normal authorized working hours, however such areas may become limited or unauthorized in the event of a security incident and/or emergency. Because of this, on-site work hours may not constitute a full 7 hour work day. The contractor will not be penalized for work delays as a result of such.

In such situations, FDC SeaTac will compensate those lost hours by extending the contract’s established work performance period. This would also include incidental delays with institution entry/exit procedures that contractor FMs may be subject too.

An estimated contingency cost for such situations should be factored into the contractor’s bid proposal.

H.4 Assigned FMs should be mindful that security and logistical protocols for typical institution access can take up to 15 minutes. It is therefore advised the contractor FMs be in the institution lobby by 6:15AM and ready to enter when permitted to do so.

H.5 In the event of an institution emergency, the on-site FMs may be instructed to stop and secure all work, tools, and equipment. They then will either be escorted to a safe holding location or escorted out of the institution until the event is resolved. Typically, work may resume once the institution incident is cleared.

I. DELEVERY OF MATERIALS:

I.1 All project materials, to include new laundry washer sections and/or contractor equipment needed to perform the work requiring temporary on-site staging will be coordinated with the COR.

I.2 All project related material deliveries which are direct shipped to the institution on behalf of the contractor can be received at the institutions’ Rear Gate between the hours of 6:30AM – 1:00PM, Monday – Friday, excluding federal holidays.

I.3 At no point will an institution staff member sign for, or allow a drop shipment of project related materials to enter the institution if the contractor has not clearly communicated to the institution’s Contracting Office or assigned COR of such direct shipment deliveries. Likewise, FDC SeaTac staff will not be held accountable for the acceptance of any damaged contractor related deliveries.

The contractor shall conduct inspections of said deliveries and assume responsibility for the outcome of damaged goods.

I.4 The contractor shall be responsible for providing their own means of loading and unloading contractor materials and equipment, and at no time shall contractor materials or equipment be staged in a way that will block, impede, or otherwise hinder the typical operations of the receiving dock and rear gate area.

J. STORAGE OF MATERIALS, TOOLS, AND EQUIPMENT:

J.1 All contractor tools shall be inventoried prior to entry and exit from the institution.

J.2 The contractor may be approved to store materials, tools, and/or equipment on-site for a period of time that supports project objectives. Such items shall be reviewed and approved by the institution’s security authority and advised as to where such items can be staged or stored. Typically, the contractor is expected and allowed to bring in a securable, single point access storage container(s), such as a Job or Gang Box that will be secured in a logical storage area for the duration of the project. Size of the storage container(s) shall be agreed upon by the COR and contractor.

J.3 All contractor provided containers will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion. Stored materials cannot be stored at a height that would create a fall hazard.

J.4 By BOP policy, all contractor tools are to be accounted for before the end of every work day or shift.

Contractor tools being stored in a job container(s) shall be inventoried and secured in this same manner. A tool inventory form shall be used to facilitate accountability.

J.5 At the start of each work day, job box container(s) shall be visually inspected for compromise and their contents verified as all present and accounted for by the contractor FM and by his or her assigned escorting staff member.

J.6 At the end of the work day, all tools will be inventoried back in to their respective storage container(s) using the container’s assigned tool inventory sheet.

J.7 The inventory procedure shall require, at minimum, the presence of one contractor FM and his or her escorting Facilities Department staff member. Both individuals are to concur that all tools are accounted for before locking it shut.

J.6 Contractors are permitted to bring in power extension cords into the institution if needed. However, extension cords are considered “high risk tools” that can facilitate inmate escape. Due to this security concern, contractors will not be allowed to keep extension cords on-site, i.e. (in tool storage containers) at any time. Instead, all necessary power cords will be inventoried in and out through the institution’s front lobby every day they are required for the duration of the project .

J.7 All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal. Padlocks will be provided by FDC SeaTac.

K SAFETY AND PERSONAL PROTECTIVE EQUIPMENT:

K.1 The on-site FMs working within the designated job site shall have and wear applicable Personal Protective Equipment (PPE) as prescribed by Occupational Safety & Health Administration (OSHA) regulations and industry standards. It is the responsibility of the primary contractor to provide such equipment to their employees.

L. OTHER CONSIDERATIONS:

L.1 Contractors will not be allowed to bring in mobile phones or cameras. Company laptop computers configured to program and troubleshoot equipment, i.e.(new clothes washers) can be coordinated with the COR for authorized entry and use. However, use of institution LAN for internet connectivity will not be feasible. Mobile data communication nor Wi-Fi connectivity will be authorized.

The institution’s Facilities Department has a digital camera which will be used to photo document the project work. The contractor may request copies of the project photos taken.

L.2 Contractor FMs may bring their lunch into the institution and consume it on-site if they so choose, or elect to exit the institution for lunch. Re-entry to the institution may present some challenges if a security related incident had developed and is in progress. FMs may need to wait until the incident has been cleared.

L.3 A FM who will require departure of the institution due to an incurred injury or illness on the job will be allowed to do so. An investigation and documentation of the incident by the institution’s Safety Department will be initiated. The primary contractor shall be contacted and advised of the situation.

If deemed necessary, the primary contractor shall be responsible for acquiring a suitable FM replacement as soon as reasonably possible if the injured FM is not able to return and compete the project work. This alternate person will be required to clear the institution’s standard Criminal History Check protocol before her or she is permitted to access the institution and begin work.

L.4 All work shall be carried out in such a way as to cause minimal interference in the normal operations of the institution. Contractor FMs shall comply with all institution regulations regarding safety and security. The COR or Contracting Officer may, if circumstances dictate, instruct the primary contractor to remove a particular assigned FM from the project if he or she is found to be incompetent, careless, insubordinate, or in essence unprofessional in the delivery of contracted services, and whose continued assignment to work at the institution would be deemed contrary to the safe and secure operations of the institution.

M.5 Institution Lock-down Protocols:

In the event FDC SeaTac should be placed in a “Lock-Down” status that will impact the contractor’s ability to access the institution and conduct normal work activities, The institution’s Facilities

Department shall make an attempt to contact the primary and/or the primary’s sub-contractor to advise of the situation as soon as possible. However, timing of a lockdown event is usually spontaneous, thus communication of it action is not always shared or known right-a-way, especially when the event happens outside of typical dayshift hours. This situation may result in contractor FMs showing up to go to work and finding institution access has been restricted do to this status.

In such cases, the primary contractor will be notified of the situation and given the following options;

a) Have FMs wait and/or return later in the business day if the lockdown removal time is known and it would still allow for a reasonable amount of productive performance time. Or,

b) Be moved to the next normal business day.

M.6 Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

M.7 It is the primary contractor’s responsibility to repair and/or replace any damage to equipment or to the institution caused by contractor negligence during the course of the project.

Acceptance of such corrective actions will be to the satisfaction of the institution’s executive oversite and at no cost to the Federal Government.

N. In accordance with the Bureau of Prisons Acquisition Regulation (BPAP) 37.103 (e):

1. This service is a contractual arrangement and not a personnel appointment.

2. Payment is based on an end product or accomplishment of a specific result.

3. The service does not constitute an employer/employee relationship.

4. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.