SOW_2020_NCS_Training RFI_4.17 RFI Final.docx

Statement of Work Bureau of Labor Statistics NCSORS National Training Indianapolis, IN August 17-21, 2020

1. Background

The National Compensation Survey (NCS) and Occupational Requirements Survey (ORS) are conducting a national training for all federal field economists supporting the NCS/ORS program. The NCS/ORS National Training will provide field staff with an opportunity to learn about program updates, receive training, and discuss best practices with staff from across the country, which would otherwise not be feasible.

The NCS/ORS National Training will be held August 18-21, 2020 in Indianapolis, IN. These dates are fixed.

2. Requirements

a. Contractor shall accommodate attendees within one hotel, which shall be equipped with conference facilities. The hotel shall be located in Indianapolis, IN, and within .5 mile walking distance to a variety of restaurants – more than five restaurants that can service large numbers of attendees within 30 minutes during lunch. Participants must be able to walk to these restaurants safely.

b. The hotel shall be compliant with American with Disabilities Act Amendments Act of 2008 (ADAAA) standards and shall be registered on the System for Award Management (SAM) and the US Fire Administration. The hotel shall be a full service property which includes a restaurant serving breakfast, lunch, and dinner.

c. The following table displays the number of rooms required for each day:

The hotel shall not release any room that is booked by the individual attendee unless the individual attendee cancels the booking or does not arrive the day after his or her expected arrival day. The hotel shall specify a 48-hour normal commercial practice for late arrival/cancellations. The conference attendees will be required to make their individual room reservations with the hotel prior to a date agreed to by the hotel and the BLS.

d. The contractor shall provide an area for conference registration outside of the plenary session meeting room. This area should be equipped with two tables and seven chairs.

The contractor shall provide meeting space and A/V needs as outlined in the following table. It is permissible to use the General Session meeting room as two breakout rooms provided that the hotel agrees to change the setup of the rooms, including setting up a divider wall, over a 15 minute break. All seats must be able to see the presenter and screen.

Tuesday, August 18 Plenary Session

Wednesday, August 19

Breakout Session

Thursday, August 20 Plenary Session

Friday, August 21 Breakout Session

e. All meeting room space should be for the exclusive use of the BLS during the contracted days. The contractor shall provide a diagram of the meeting room space. Diagrams shall show flow of space with set-up required, dimensions of the room, visibility of the speaker, and acoustics.

f. On August 18-20, The contractor shall provide the following audio/visual equipment and set-up services of this equipment as outlined in section 2d for the breakout rooms:

i. 7 Video projector packages, which should include projector, table for the projector, screen, and any necessary cords or cables to operate the projector

ii. 7 Flipcharts and markers

iii. Wireless internet

iv. Power strips at each table If the contractor chooses to utilize the Plenary Session meeting space as 2 breakout rooms, then only 1 audio visual packages will be provided for the other breakout room. The contractor agrees to set up the Plenary Session audio visual packages listed in (h.) below as the audio visual packages for the 2 breakout rooms created from the Plenary Session room.

g. On August 21, The contractor shall provide the following audio/visual equipment and set-up services of this equipment as outlined in section 2d for the breakout rooms:

v. 2 Video projector packages, which should include projector, table for the projector, screen, and any necessary cords or cables to operate the projector

vi. 2 Flipcharts and markers

vii. Wireless internet

viii. Power strips at each table

h. For August 18 and 20, the contractor shall provide the following audio/visual equipment and set-up services of this equipment as outlined in section 2d for the plenary sessions:

i. 2 linked video projector package(s), which should include projector(s), table for the projector(s), screen(s), and any necessary cords or cables to operate the 2 projectors from the podium

ii. Podium with wired microphone or podium with lavalier microphone

iii. 1 lavalier microphone

iv. 2 handheld wireless microphones

v. Wireless internet

vi. Flipchart and markers

i. Proposal shall not contain any attrition and/or cancellation clauses.

3. Sleeping Room Needs

BLS requires the number of private sleeping rooms with private bathroom facilities as outlined in section 2.c available at the government per diem rate for August of $128.

4. Method of Payment

Charges for meeting space and audio-visual equipment will be paid by a Government purchase order, tax exempt. If your state has any taxes or fees from which the Federal Government is considered not exempt, you must identify them in your quote. All fees, occupancy taxes, and charges for services must be identified and included in the quote. If a charge is not identified for comparison to other bids in advance, it will not be authorized.

The Government does not intend to sign any additional agreements after the contract award as the purchase order will be the only binding contract. Such additional agreements include but are not limited to audio/visual agreements, banquet event orders, and any third party agreements. All terms and conditions shall be included in the quote.

Sleeping rooms will be paid by individual travelers. Maximum room rate shall not exceed the Government per diem rate for Government travelers, currently $128.

FY2019 NCS National Training - 5