SOW-20-Q-0008-Repair Roof Building 20182-CAB.pdf

USAG BENELUX

OPERATIONS & MAINTENANCE DIVISION

HANGAR # 6 - CHIEVRES AIR BASE

HAINAUT - BELGIUM

Statement Of Work (SOW)

PROJECT R-CH-8TD-19121-9-J

LOCATION Building # 20182 - Chièvres Air Base

TITLE Repair roof of Building # 20182

PERFORMANCE PERIOD 60 calendar days after NTP

INDEX

CHAPTER I : GENERAL

CHAPTER II : TECHNICAL PROVISIONS

SECTION 1 : Preliminary work and dismounting

SECTION 2 : Roof repair

CHAPTER III : PRICE SCHEDULE

CHAPTER I

GENERAL

G-01: SCOPE OF WORK

A) General work description

The purpose of the project described below is to repair the roof ridge over the entire length of the roof of Block A at Building # 20182. Site of work location is Chievres Air Base, Building 20182, 7950 Chievres, Belgium

B) Principal features

Principal items to be performed to accomplish the work consist of the following:

1. Site preparation:

• Preparation and protection of the work site

• Safety Measures

• Dismounting

2. Roof repair

• Installation of zinc roof ridge

• Re-installation of lightning protection system

The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this SOW document. The Contractor shall conduct work in accordance with these SOW and all applicable Belgium, European and local laws, regulations, standards, provisions and directives, to include applicable publications. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the SOW or in applicable referenced documents.

The above general outline of principal features does not in any way limit the responsibility of the contractor to perform all work necessary to achieve the desired end results and to supply all materials and labour required by the specifications and drawing.

G-02: DRAWINGS AND STANDARDS

A) Drawings

All work under this contract shall be carried out in strict conformity with the detail drawing attached to this SOW (See appendix 1), which forms a part of this SOW.

B) Specific applicable standards

All Belgian norms and regulations Bureau de Normalisation (NBN), European Norm (EN) in force concerning the performance of this project shall be applicable. All United States standards and regulations in force concerning the performance of this project shall be applicable.”

All regulations in matter of environmental, safety and health shall be applicable and not limited to:

a) General Regulations for Work Protection (RGPT)

b) Belgian Code on the welfare of workers on the work place “Le Code du bien-être au travail du 28 avril 2017”

c) Belgian General Regulations for Electrical Installations (RGIE)

d) USAG Benelux Memo 385-1

DoDI 6055.1, DoD Safety & Occupational Health (SOH) Program

AR 385-10, The Army Safety Program.

EM (Engineer Manual) 385-1-1, Safety & Health Requirements Code of Federal Regulation (CFR) 48, Accident Prevention Code of Federal Regulation (CFR) 29 1926, Safety & Health for Construction Belgian Royal Decree, Temporary or Mobile Construction Sites, 25 Jan 01

G-03: GUARANTEE, WORKMANSHIP AND MATERIALS

A) Workmanship and materials

The contractor shall employ workmen who are skilled in their trades. In particular, all works with potential risk of refrigerants release to the atmosphere should be conducted under the direct supervision or by a person with a category I certificate as specified in the EU regulation (EC 303/2008) and those regulations valid for the Walloon Region area.

For safety purposes, during the execution of the work, the contractor’s workers shall speak French or English. All materials used for this project shall be new. The contractor shall not use asbestos containing materials for the performance of his work. All paints shall be lead free, and all hazardous products brought on site by the contractor shall be documented on an inventory list with safety data sheet (a copy of these shall be available on site).

B) Guarantee

The contractor shall guarantee his workmanship and materials for a minimum period of 2 years after the date of final acceptance or for the period as specified by pertinent Belgian laws for the workmanship or materials in question, whichever is longer.

G-04: SCHEDULING OF WORK

Prior to starting any work, the contractor shall provide the contracting officer (COR), for approval, a Detailed Work Schedule showing the successive phases of the work. All interruptions or disturbance in normal functioning of US Government organizations shall also be indicated (road closure, water or utility cuts).

G-05: AS-BUILT DRAWINGS

N/A.

G-06: DIGGING PERMIT, UNDERGROUND PIPES AND CABLES

Before starting the earthwork, the contractor shall submit a written Digging Permit Request to the COR. Situational drawings with the earthwork that shall be performed, when the work shall be performed, and all utilities near the earthwork site that will be effected, shall be provided to the COR by the Contractor a minimum of 15 days before starting the earthwork. Drawings must be of sufficient scale to clearly show the proposed work. A drawing illustrating existing utilities shall be provided to the contractor by the COR after contract award. No digging shall occur until written approval is provided by DPW (Directorate of Public Works), TDPW (Technical Director of public Works), CED (Chief of Engineering Division).

Additional information regarding underground pipes and cables can be obtained at the IMCOM Europe Directorate of Public Works (DPW) Engineering Division - Hangar # 6 - Chievres Air Base. However, this information is only given as an indication only. The contractor shall thus be responsible for carrying out the required soundings to verify their exactitude.

The contractor shall ensure that no underground pipes or cables of any kind, or any accessories to pipes or cables, shall be damaged during the performance of the work. Any repair is done at the contractor’s expense, as dictated by the COR.

G-07: HOT WORK PERMIT

All safety measures shall be complied with as stated in the General Regulation on Work Protection (“Règlement Général sur la Protection du Travail, RGPT”), USAG BENELUX Regulation 420-9 and NFPA-1. Prior to starting the work, the contractor shall request a Hot Work Permit (for welding, cutting work, etc.) from the COR. This permit shall be delivered by the U.S. Army Fire Officer. In addition, no open fires or burning of trash will be allowed within the confines of the USAG Benelux.

Contractors, concessionaires or vendors performing work or conducting business on or in facilities under the jurisdiction of the USAG Benelux Military Community Commander Area of Responsibility (AOR) shall conform to the regulation provided below. The COR shall ensure that a copy of the French or Dutch translation of this regulation is handed to contractors at pre-construction conferences and that all requirements therein are adhered to. Specific requirements and limitations are as follows:

1. Smoking is prohibited in the vicinity of hazardous operations and locations.

2. Waste material and rubbish shall not be stored or allowed to accumulate within the building or in the immediate vicinity, but shall be removed from the site at least daily. Rubbish shall not be burned on the site.

3. Contractor materials and equipment shall not be stored in a location or manner which shall create a fire exposure to facilities adjacent to the project site.

4. The contractor shall provide fire extinguishers at all locations where work is carried out.

5. In every building operation where a shed, storage, or other shanty is placed, or room or space is used for storage or workshop, the contractor shall provide at least one approved portable fire extinguisher in an accessible location. Portable fire extinguishers must be verified annually by certified companies following standards NBN S21-050 and technical notice NT117 edited by ANPI, in accordance with tem 358 of General Regulations for Work Protection (RGPT).

6. Flammable liquids and other hazardous materials such as paints, paint thinner, gasoline, asphalt, and tar shall be stored in small detached structure or out in the open and not inside main buildings. Low flash point liquid used within buildings shall be handled only in approved safety cans.

7. Adequate ventilation shall be provided for paint spraying and operations involving the application of materials using adhesives containing flammable solvents. Such operations shall be conducted remote from any potential source of ignition.

8. Asphalt and tar kettles shall be located in a safe place outside of the building. Such kettles shall not be placed on roofs or porches. Continuous supervision shall be maintained while kettles are in operation.

Metal covers shall be provided for all kettles to smother flames in case of fire.

9. Electrical wiring and equipment for lighting, heating, and power purposes shall be installed in compliance with current US and Host Nation Electrical Regulation requirements.

10. Cutting and welding shall not be permitted unless:

a. A valid Hot Work Permit (welding permit) is available; AND

b. Combustibles have been safely covered or moved away; AND

c. A fire guard with a serviceable fire extinguisher is posted for the duration of the work and 30 minutes thereafter to assure that sparks or drops of hot material do not start fires.

11. Fire hydrants shall only be used for fire fighting and training of the local fire and Emergency Services.

Water can only be taken from hydrants with the permission of the Community Fire and Emergency Services Office. Parking within 2.5 m (8 feet) of a hydrant is not permitted. Vehicles and other equipment with fuel driven motors, with mounted and filled fuel tanks shall be equipped with 2,5 kg or larger carbon dioxide or dry chemical fire extinguishers.

12. Gasoline, oil and grease shall not be disposed into drainage systems or public water systems. Oil contaminated areas shall be covered with an absorbent material and removed in accordance with the Spill Contingency plan. Any POL spillage shall be reported immediately to the DES Fire and Emergency Services Office, DSN 361-5401/5347.

13. Construction offices, huts, construction vehicles, trailers and supplies shall be located at least 10 m from all adjacent buildings.

14. Access for fire fighting vehicles shall be provided to the immediate job site at the start of construction and maintained until all construction is complete. Vehicle parking control measures shall be established.

15. Free access from the street to fire hydrants and to outside connections for standpipes or other firefighting equipment, whether permanent or temporary, shall be provided and maintained at all times. No materials or constructions shall be placed within 10 feet of such hydrants or connections, or between fire hydrants and the center line of the street.

16. Scaffolding materials or equipment shall not block fire escape routes or access routes during performance of projects in occupied buildings.

17. In all buildings over 30 feet in height, at least one stairway shall be provided in a usable condition at all times.

18. Notification and actions to be taken in case of a fire:

a. Persons who discover a fire shall immediately alarm all personnel in the area, and shall report the fire to the Community Military Police using the nearest telephone. Military telephone dial 117.

b. The fire shall be reported using the building number. If the fire is outside of a building, the nearest building number shall be given. Stay on the phone until the operator on duty has completely understood and does not have any further questions. After the notification you should immediately ensure all windows and doors are closed and that all personnel have left the area.

The responding fire department must be informed if any special dangers exists; example: If gas and pressurized containers, or paint and other flammable material are within the range of the fire.

Not only acute fires, but also fires which have been extinguished and did not cause any damage must be reported.

c. To ensure smooth notification and fire fighting procedures, it is essential to show all employees the location of the nearest telephone, make sure they are familiar with the building number in which they are employed, and inform them of the locations of the fire extinguishers.

For fire safety reasons, hot work permit shall not be issued to perform cutting or welding operations before or after USAG BENELUX AOR regular duty hours (from 8:00 to 16:30).

G-08: ENVIRONMENTAL STEWARDSHIP

A) All measures shall be taken to prevent occurrence of spills during works. When a leak is detected (i.e. fuel leak on field works vehicles or company vans), the contractor shall coordinate immediate clean-up of the spill. Should clean-up of the spill exceed the contractors response capabilities, the contractor shall immediately contact the following:

1) The COR

2) The Chievres Air Base Fire Department (068/ 27 54 01).

3) The USAG Benelux Environmental Division (068 27 5704)

4) The Spill Response Coordinator (068 27 5906)

B) The USAG Benelux Environmental Management System (EMS):

USAG Benelux implemented EMS IAW EO13693, ISO 14001:2015(E), DoD, and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. USAG Benelux and EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause a real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities, and authorities while supporting the Garrison’s mission. Contractors and their personnel are required to be aware of, and comply with, the Garrison EMS policy and legal and other requirements when performing work at an installation.

The Garrison EMS and its significant aspects are explained during the contractor pre-performance meeting. More information about the Garrison EMS can be obtained in the EMS manual, which may be requested from the Environmental Division. The USAG Commander’s Environmental Policy may be viewed on line at:

http://www.usagbenelux.eur.army.mil/pdf/IMCH-PWE_BNL_PL14_EnvironmentalManagementSystem_EMS_Oct16.pdf

The contractor must be briefed on the EMS and its significant aspects prior to commencing work on USAG Benelux. Once the contractor has been briefed the EMS briefing verification document should be signed and uploaded to the Brussels Regional Contracting Office website. Other good environmental practices, if applicable, will also be briefed during the contractor pre-performance meeting.

G-09: SITE MAINTENANCE AND FINAL CLEANING

A) During performance of the requirement, all measures shall be taken to avoid improper temporary storage of waste generated by performance. Emphasis is placed on Petroleum, Oil and Lubricants (POL) containing equipment or soiled/ hazardous waste (scrap metal, contaminated soil).

B) As soon as the work is finished, the contractor shall remove all equipment, excess materials, debris, etc. generated by his work and shall evacuate them outside US Government installations.

G-10: COORDINATION IN MATTER OF SAFETY AND HEALTH

In Reference to the Royal Decree of 25 January 2001 concerning temporary and mobile worksites, the Contractor shall be required to submit Safety and Health Plan prior to start of the works. The Plan shall contain at least the following elements:

• Description of the work to be performed

• Description of the risk analysis results (stage by stage analysis of the risks, analyses which are too vague will not be accepted by the POC/COR)

• Description of the prevention measures to be taken:

- All the mitigating measures;

- Specific measures relating to the activities;

- instructions for the parties involved;

• The expected duration of the work to be performed simultaneously or consecutively

• The list containing the names and addresses of all project owners and contractors

The Belgian law of 04 August 1996 related to the welfare of workers during the execution of their work and the Royal Decree (RD) of 25 January 2001 concerning temporary or mobile work sites are applicable for this project.

G-11: ACCESS TO THE MILITARY INSTALLATION

A) AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within [insert number of calendar days] calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after training is completed by all employees and subcontractor personnel. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

B) Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contractor must receive written approval from PAO prior to taking any photos or making any sketches, and may not discuss layout of any infrastructure with anyone outside the USAG Benelux or not associated with the contract. Contractor must receive written approval from PAO prior to taking any photos or sketches. All photos, sketches, and designs must be returned to DPW upon completion of the contract.

http://www.usagbenelux.eur.army.mil/pdf/IMCH-PWE_BNL_PL14_EnvironmentalManagementSystem_EMS_Oct16.pdf

C) iWATCH/iSALUTE Training. (This standard-language text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area.) The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 5 calendar days after new employees commence contract performance, with the results reported to the COR within 30 calendar days after the contract is awarded.

D) OPSEC Training. According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training.

G-12: FINAL INSPECTION

The final inspection of the work shall be done in the presence of the COR and the contractor.

CHAPTER II

TECHNICAL PROVISIONS

SECTION 1

PRELIMINARY WORK AND DISMOUNTING

TP-1-01: PREPARATION AND PROTECTION OF THE WORK SITE

According to the ENs, to comply with in matters of safety and health, the contractor shall fence the work site, and shall take all precautions to protect his personnel, and the personnel and users of the building. The work site area shall be completely protected by a rigid fence (to be submitted to the COR’s approval) to prohibit access to unauthorized people.

TP-1-02: SAFETY MEASURES

The contractor shall comply with safety regulations in force.

The contractor shall take following specific safety measures:

• Provide and use lifting equipment/elevator/telescopic boom lift in order to reach the required working height (15 m).

• All workers shall wear safety harness connected to the aerial bucket.

• All workers shall wear required personal protective equipment (PPE).

TP-1-03: DISMOUNTING

Dismounted items mentioned below include the removal and evacuation out of the military area of all debris resulting from the work. All debris shall be evacuated to an authorized public dump at the contractor’s expense. All dismounted items become the property of the contractor, unless otherwise specified in these specifications.

Any damage caused by the contractor’s personnel during the demolition work shall be repaired at his own cost.

Following items are given as an indication. This list is not limitative. The contractor shall carry out all required investigations to complete it if necessary.

• Dismounting of zinc roof ridge and anchors over the entire length of the roof of Block A at Building # 20182.

Total length = 26 m.

• Dismounting of roof ridge woodwork over the entire length of the roof of Block A at Building # 20182.

Total length = 26 m.

• Lightning rods and cables (grounding) shall be carefully dismounted and stored during performance, and shall be reinstalled at the same location.

SECTION 2

ROOF REPAIR

TP-2-01: INSTALLATION OF ZINC ROOF RIDGE

The contractor shall provide and install a new zinc roof ridge and anchors over the entire length of the roof of Block A at Building # 20182. Total length = 26 m. New zinc roof ridge profiles will be made of zinc material type VM ZINC PLUS and shall have a thickness of 0.8 mm. Working height is 15 m.

Existing roof covering is made of sheet metal VM ZINC PLUS in standing seam technique laid on cellular glass insulation. The type of finishing of the existing roof covering is pre-weathered zinc QUARTZ-ZINC PLUS (VM ZINC). New zinc roof ridge profiles shall match the existing roof covering material.

The contractor shall adapt the slope of the new roof ridge profiles to the slope of the existing roof. The ends/edges of the roof ridge profiles shall be performed according to standards of professional practice.

The contractor shall replace roof ridge woodwork over the entire length of the roof of Block A at Building # 20182.

The contractor shall install decompression strips and shall ensure the continuity of these strips.

The contractor shall provide and install anchors/brackets every 30 cm over the entire length of the roof of Block A at Building # 20182. Anchors/brackets shall be made of galvanized steel, 0.8 mm thick.

Anchors shall be installed according to the manufacturer’s recommendations.

The new roof ridge system shall be performed in strict accordance with the detail drawing below (See appendix 1).

All screws and bolts shall be made of stainless steel.

TP-2-02: RE-INSTALLATION OF LIGHTNING PROTECTION SYSTEM

The contractor shall repair and re-install the existing lightning protection system.

The lightning rods and associated cables shall be reinstalled according to Norm IEC 62305. If necessary, additional length of cables shall be foreseen to adapt the system to the new roof ridge profiles. After reinstallation, the installation must be approved by BELAC certified firm (https://economie.fgov.be/en/accreditation)(http://economie.fgov.be/en/entreprises/life_enterprise/quality_policy/Accreditation/).

The technical solution shall be submitted for approval to the COR within ten (10) days after contract award date.

https://economie.fgov.be/en/accreditation)(http:/economie.fgov.be/en/entreprises/life_enterprise/quality_policy/Accreditation/)

CHAPTER III

PRICE SCHEDULE

The contractor shall submit offers according to the following price schedule:

Item Description QTY U U.P. T.P.

TP-1-01 Preparation and protection of the work site 1 LS TP-1-02 Safety measures 1 LS TP-1-03 Dismounting 1 LS

TP-2-01 Installation of zinc roof ridge 26 LM TP-2-02 Re-installation of lightning protection system 1 LS

TOTAL:

Units:

LS – Lump sum EA – Each LM – Linear meter M2 – Square meter

APPENDIX 1

Roof Ridge Profile : Detail Drawing