SOW_1333MH22QNWWT0016.pdf

STATEMENT OF WORK

Pocatello Landscape Maintenance

1. The Contractor shall be responsible for satisfactorily performing landscape maintenance services as specified herein at the following location:

National Weather Service 1945 Beechcraft Ave.

Pocatello, ID 83204

2. Legal Requirements and Permits

The Contractor must procure and maintain at his/her expense, all necessary permits and licenses for the conduct of operations under any order resulting from this Request for Quotation, and hereby agrees to comply with all applicable Municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, “Insecticides and Environmental Pesticide Control”.

The Contractor shall check with the State of Idaho, Bannock County, and the city of Pocatello for possible local license or permit requirements.

All personnel handling chemicals (i.e. fertilizer, pesticides, herbicides, etc.) will be appropriately licensed.

Biobased Products

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov.

The following is an example list of products that may be used in this contract for grounds maintenance for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Fertilizers Dust suppressants 2-cycle engine oil Penetrating lubricants Hydraulic fluids Greases Concrete and asphalt release fluids Absorbents Wood and concrete sealers Diesel fuel additives

In addition to the biobased products designated in the BioPreferred Program, the Contractor is encouraged to use other commercially available biobased products when feasible.

3. Supervisor and Labor

The Contractor shall promptly remove from the work site any supervisor or employee whose work or conduct is not satisfactory. The Contractor’s supervisor shall be in charge of the work on behalf of the Contractor. The Contractor shall enforce strict discipline and good order among the Contractor’s employees. The Contractor shall exercise the necessary supervision and control to prevent Contractor’s employees from violating any rules and regulations.

Upon arrival at the site, the Contractor must check in with the ASA and/or the MIC before beginning work.

4. Conduct of Work

The Contractor must ensure employees are physically able to accomplish the work specified herein. All such employees working on Government premises are subject to all applicable Federal rules and regulations with regard to entering and leaving the building(s).

The Contractor must take precautions necessary for the protection against injury of all persons engaged at the site.

Applicable Department of Labor and Occupational Safety and Health Standards will be taken into consideration in the performance of this contract. The Contractor will take all reasonable precautions to prevent the escape of fire and to suppress the same.

Services under this contract must be performed in such a way that there will be minimal interruption to, or interference with, the normal operation of Government business on the premises.

The Contractor should bring any noted defect, disease or insect infestation of the grounds to the attention of the MIC or designate.

5. Schedule and Requirements

The base period of performance (when work is performed) begins April 1, 2022 and ends October 31, 2022 (7 months). The contract period ends March 31, 2023. No work is performed November through March.

There are four option periods, each with a 7-month period of performance, as follows:

Option 1: Period of Performance begins April 1, 2023 and ends October 31, 2023. The contract period ends March 31, 2024. No work is performed November through March.

Option 2: Period of Performance begins April 1, 2024 and ends October 31, 2024. The contract period ends March 31, 2025. No work is performed November through March.

Option 3: Period of Performance begins April 1, 2025 and ends October 31, 2025. The contract period ends March 31, 2026. No work is performed November through March.

Option 4: Period of Performance begins April 1, 2026 and ends October 31, 2026. The contract period ends March 31, 2027. No work is performed November through March.

Observance of Legal Holidays and Site Closure Information

The Contractor shall observe any federal holidays set forth in the referenced Department of Labor Wage Determinations, if the holiday falls within the service period of this contract.

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the Contractor is instructed to contact the MIC or Alternate MIC for guidance.

Schedule and Frequency

The hours approved for these services are Monday - Friday from 8:00 AM – 5:00 PM. The frequency of service is indicated in the Description of Services in section 7 below.

A Schedule or Work Plan that identifies when services are to be performed shall be submitted to the MIC or other designated government official within seven days of the purchase order award date (see attached sample Monthly form). Contractor shall also submit (using the attached sample form) a Service Report at the end of each visit, completed and signed by a responsible Contractor representative.

6. Deliverables

Deliverable Objective Due Deliver To

SDS

List any hazardous material that will be used in performance of this contract. Ref. FAR 52.223-3 and FED-STD- 313E

Within 7 days of awarded contract, and as needed to document revisions after contract award

Contracting Officer

State of Idaho Professional Applicator License

Certify compliance with Idaho Administrative Code. Ref. IDAPA 02.03.03

Within 7 days of awarded contract, and within 7 days of awarded option period, if exercised

Contracting Officer

Schedule or Work Plan (see attached sample Monthly form)

Identify when services are to be performed throughout the period of performance

Within 7 days of purchase order award, and within 7 days of awarded option period, if exercised

Meteorologist in Charge or other government employee on site.

Service Report (use attached Service Report form)

Identify which services were performed, or problems found during the service visit

With monthly invoice Invoice address

Biobased Report (copy) Report purchases of Biobased products in System for Award Management (SAM).

Ref. FAR 52.223-2

By Oct. 30 for prior fiscal year (Oct. 1 – Sep. 30) ending the performance period of the contract base period, and for each option period, if exercised

Contracting Officer

Evidence of Sexual Assault and Sexual Harassment training completion

To maintain a work environment free from sexual assault and sexual harassment. Ref.

NAM 1330-52.222-70

Within 40 business days of contract award, and by March 1st of every year of performance

Contracting Officer

7. Description of Services

The Contractor will be responsible for satisfactorily managing and performing exterior landscape maintenance services at the National Weather Service office located at 1945 Beechcraft Ave., Pocatello, ID, for approximately 34,150 square feet; the Contractor is responsible for verifying the area to be maintained.

Exterior grounds consist of lawns, native grass areas, gravel plant beds, parking lot, walks, driveways and curb. The Contractor must provide all labor, tools, equipment, supervision, herbicides, transportation and any other products or services necessary, to maintain the landscaping and grounds in such a manner as to present a neat and well maintained appearance.

MAINTAIN IMPROVED/SEMI-IMPROVED GROUNDS

a. Mow Improved, Semi-Improved, and Native Grass Areas. The Contractor shall reasonably maintain the grass at a consistent height of between 2 and 4 inches long. Grass clippings must be removed and disposed of off-site after mowing. All improved/semi-improved grounds and native grassed areas must look well- manicured at all times.

b. Edging. The Contractor shall perform edging work, to include removal of vegetation from cracks in sidewalks, driveways, parking lots, curbs, and other concrete or asphalt edges located in the improved/semi-improved grounds. This shall be accomplished concurrently with the scheduled mowing.

c. Grass Trimming. The Contractor shall trim the grass around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, road shoulders and other fixed obstacles concurrently with mowing. Damage to trees, shrubs and other plantings shall be repaired / replaced by the contractor.

d. Monitor Irrigation/Sprinkler System. The Contractor shall monitor the irrigation/sprinkler system on a weekly basis. It is the Contractor’s responsibility to ensure the system operates properly and efficiently as necessary for the current season. The Contractor must adjust the irrigation/sprinkler system for full and efficient coverage of all plants, ground-cover, flower beds and trees. The Contractor must follow any water or irrigation schedules put in-place by local county or municipal Governments. The Contractor is to bring any damage or noticeable malfunctioning of the irrigation system to the attention of the MIC or other designated official.

e. Trimming/Pruning. The Contractor must maintain a neat and well maintained appearance of all plants and shrubs by proper pruning, clipping, pinching back, and shape maintenance. This should take place as needed to keep landscaping appearing well maintained.

f. Remove Debris. The Contractor shall remove and dispose of all natural debris (tree limbs, dry brush, loose bark, litter) from the premises, including parking lots/areas, walkways, and gutters, concurrently with mowing.

g. Application of Fertilizer. The Contractor shall apply an effective and season appropriate fertilizer on all lawns, shrubs, plants, and ground cover on at least a semi-annual basis, once in spring and once in early fall, to be decided by the MIC and contractor, or more frequently as determined by the Contractor as necessary. Trees shall be fertilized on an annual basis in spring, month decided by MIC and contractor or more frequently as determined by the Contractor as necessary. All fertilizers shall be applied in accordance with the manufacturers’ instructions and good trade practices.

h. Weed Control. The Contractor will perform weed control concurrently with mowing. The required result is to leave the grounds free of weeds. Weeds shall be properly disposed of off-site. Appropriate weed prevention methods shall be used to keep weed growth to a minimum between visits. Herbicides must be applied by certified or licensed personnel— frequency to be determined by MIC and contractor.

8. NWS Points of Contact

Meteorologist in Charge (MIC) – 208-242-8533

Administrative Assistant (ASA) – 208-232-9306

9. Invoicing

Billing will be on a monthly basis, after the services for the month have been performed (“in arrears”). As evidence of work performed, the Contractor will complete a service report and include with each month’s invoice.

Invoices shall be submitted in accordance with FAR 52.212-4(g) Invoice. The invoices shall be sent to:

National Weather Service 1945 Beechcraft Ave.

Pocatello, ID 83204

If the invoice is emailed, it must be sent to at least two people, one of which must be the Contracting Officer, jen.brown@noaa.gov

( S A M P L E S C H E D U L E )

[Contractor Name] Landscape Maintenance

NWS WFO Pocatello, Idaho

[Month]

1 2 3 4 5

6 7 8 9 Trim/Weed

10 11 12

13 14

15 16 17 18 19

20 21

22 23 Trim Weed/Fertilize

24 25 26

27 28

29 30 31

SERVICE REPORT

DATE: _________________________________________________________________________

WEATHER CONDITIONS: _________________________________________________________

ROUTINE LANDSCAPE WORK PERFORMED: ________________________________________

PROBLEMS NOTED (Insect Infestation; Plant Disease; Sprinkler Defect etc): _______________

LIST ANY SEMI-ANNUAL/ANNUAL WORK PERFORMED (Herbicide/Fertilizer Application):

COMMENTS & REMARKS: __________________________________________________________

I CERTIFY THAT THIS REPORT IS ACCURATE AND WORK PERFORMED WAS COMPLETED IN ACCORDANCE

WITH THE CONTRACT SPECIFICATONS AND THE SUBMITTED SCHEDULE.

Name and Signature of Authorized Contractor Representative Date