SOW_1333MH21QNWWT0044.pdf

STATEMENT OF WORK

Grounds Maintenance at Camano Island

1. The Contractor shall be responsible for satisfactorily performing landscape maintenance services as specified herein at the following location:

National Weather Service 220 Chase Way Camano Island, WA 98282

2. Legal Requirements and Permits

The Contractor must procure and maintain at his/her expense, all necessary permits and licenses to perform the required work, and hereby agrees to comply with all applicable Municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, “Insecticides and Environmental Pesticide Control.”

The Contractor shall check with the State of Washington, and Island County for possible local license or permit requirements.

Biobased Products

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov.

The following is an example list of products that may be used in this contract for grounds maintenance for which biobased products are available. The list is not all inclusive nor does it imply that a product is expected to be used in performance of this service. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Fertilizers Dust suppressants 2-cycle engine oil Penetrating lubricants Hydraulic fluids Greases Concrete and asphalt release fluids Absorbents Wood and concrete sealers Diesel fuel additives

In addition to the biobased products designated in the BioPreferred Program, the Contractor is encouraged to use other commercially available biobased products when feasible.

3. Supervisor and Labor

The Contractor shall promptly remove from the work site any supervisor or employee whose work or conduct is not satisfactory. The Contractor’s supervisor shall be in charge of the work on behalf of the Contractor. The Contractor shall enforce strict discipline and good order among the Contractor’s employees. The Contractor shall exercise the necessary supervision and control to prevent Contractor’s employees from violating any rules and regulations.

4. Conduct of Work

The Contractor must ensure employees are physically able to accomplish the work specified herein.

All such employees working on Government premises are subject to all applicable Federal rules and regulations with regard to entering and leaving the building(s).

The Contractor must take precautions necessary for the protection against injury of all persons engaged at the site. Applicable Department of Labor and Occupational Safety and Health Standards will be taken into consideration in the performance of this contract. The Contractor will take all reasonable precautions to prevent the escape of fire and to suppress the same.

Services under this contract must be performed in such a way that there will be minimal interruption to, or interference with, the normal operation of Government business on the premises.

The Contractor should bring any noted defect, disease or insect infestation of the grounds to the attention of the MIC or designate.

5. Period of Performance, Schedule, and Additional Requirements

There is a base period and four option periods, as follows:

Period Start date End Date

Base Period September 27, February 28, 1 month of service. No service November 1, 2021 through February 28, 2022; resume service on March 1, 2022

Option 1 March 1, 2022 February 28, 7 months of service. No service October 1, 2022 through February 28, 2023; resume service on March 1, 2023

Option 2 March 1, 2023 February 29, 7 months of service. No service October 1, 2023 through February 29, 2024; resume service on March 1, 2024

Option 3 March 1, 2024 February 28, 7 months of service. No service October 1, 2024 through February 29, 2025; resume service on March 1, 2025

Option 4 March 1, 2025 February 28, 7 months of service. No service October 1, 2025 through February 28, 2026.

Observance of Legal Holidays and Site Closure Information

The Contractor shall observe any federal holidays set forth in the referenced Department of Labor Wage Determinations, if the holiday falls within the service period of this contract.

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the Contractor is instructed to contact the MIC or Alternate MIC for guidance.

Schedule and Frequency

The frequency of service is indicated in the Description of Services in section 7 below.

A Schedule or Work Plan that identifies when services are to be performed shall be submitted to the MIC or other designated government official within seven days of the purchase order award date (see attached sample Monthly form). Contractor shall also submit (using the attached sample form) a Service Report at the end of each visit, completed and signed by a responsible Contractor representative.

COVID-19 Certificate of Vaccination

In accordance with Federal COVID-19 protocols, all contractor employees who perform any work on or at a Department of Commerce (DOC)-operated facility are required to complete the non- Federal Employee and Visitor Certification Form and carry a copy with them when reporting to any DOC worksite; see Appendix A. Those who do not certify they are fully vaccinated, or who decline to provide vaccination status, must obtain a negative COVID-19 test within the three calendar days prior to on-site work in order to access a DOC-operating location or facility. Contractors are required to attest to the contracting officer, in writing, that all on-site contractor employees are following this guidance. This mandate applies to gas delivery drivers as they technically perform the delivery at a government-operated facility.

6. Deliverables

Deliverable Objective Due Deliver To

SDS

List any hazardous material that will be used in performance of this contract. Ref.

FAR 52.223-3 and

FED-STD-313E

Within 7 days of awarded contract, and as needed to document revisions after contract award

Contracting Officer

State, County, and/or City licenses and permits

Certify compliance with local laws and regulations

Within 7 days of awarded contract, and within 7 days of

Contracting Officer awarded option period, if exercised

Evidence of Sexual Assault and Sexual Harassment training completion

To maintain a work environment free from sexual assault and sexual harassment.

Ref. NAM 1330- 52.222-70

Within 40 business days of contract award, and within 10 days of awarded option period, if exercised

Contracting Officer

Schedule or Work Plan (see attached sample Monthly form)

Identify when services are to be performed throughout the period of performance

Within 7 days of purchase order award, and within 7 days of awarded option period, if exercised

Meteorologist in Charge or other designated employee

Service Report (use attached Service Report form)

Identify which services were performed, and any problems found during the service visit

At the end of each service

Meteorologist in Charge or other designated employee

Biobased Report (copy)

Report purchases of Biobased products in System for Award Management (SAM).

Ref. FAR 52.223-2

By Oct. 30 for prior fiscal year (Oct. 1 – Sep. 30) ending the performance period of the contract base period, and for each option period, if exercised

Contracting Officer

7. Description of Services

The Contractor will be responsible for satisfactorily managing and performing exterior landscape maintenance services at the National Weather Service remote radar facility located at 220 Chase Way, Camano Island, WA 98282, for approximately 10,000 total square feet. The Contractor is responsible for verifying the area to be maintained.

Exterior grounds consist of lawns, native grass areas, gravel, and parking lot. The Contractor must provide all labor, tools, equipment, supervision, transportation, and any other products or services necessary, to maintain the landscaping and grounds in such a manner as to present a neat and well maintained appearance.

Please note that this service does not require nor authorize use of chemicals such as fertilizers or herbicides.

This is a remote site and is not normally staffed. The contractor personnel will need a key to access the grounds to perform the required work; the key will be provided by the NWS upon contract award. The key must be returned to the NWS upon completion of the contract.

MAINTAIN GROUNDS

a. Mow Native Grass Areas. The Contractor shall reasonably maintain the grass at a consistent height of between 2 and 4 inches long. If the Contractor uses a mower that mulches the clippings, the mulch can be left atop the grass and does not need to be collected and removed from the property. Otherwise, grass clippings must be collected and disposed of off-site after mowing.

b. Grass Trimming. The Contractor shall trim the grass around trees, shrubs, buildings, fences, poles, posts, and other fixed obstacles concurrently with mowing. Damage to trees, shrubs and other plantings shall be repaired / replaced by the contractor.

c. Remove Debris. The Contractor shall clear all natural debris (tree limbs, dry brush, loose bark, litter) from the premises, including parking lots/areas, walkways, and gutters, concurrently with mowing. Natural debris may be removed to the woods surrounding the grassy area, or collected and appropriately disposed of off-site.

8. NWS Points of Contact

Meteorologist in Charge (MIC) – 206-526-6095 x222

Administrative Assistant (ASA) – 206-526-6095 x221

9. Invoicing

Billing will be on a monthly basis, after the services for the month have been performed (“in arrears”). As evidence of work performed, the Contractor will complete a service report and the Government representative will affirm the work was performed and sign the service report.

Invoices shall be submitted in accordance with FAR 52.212-4(g) Invoice. The invoices shall be sent to:

National Weather Service Attention: ASA 7600 Sand Point Way NE Seattle, WA 98115

( S A M P L E S C H E D U L E ) [Contractor Name]

Grounds Maintenance NWS Camano Island, WA

[Month]

1 2 3 4 5

6 7 8 9 Mow/Debris Cleanup

10 11 12

13 14

15 16 17 18 19

20 21

22 23 Mow/Debris Cleanup

24 25 26

27 28

29 30 31

SERVICE REPORT

DATE: _________________________________________________________________________

WEATHER CONDITIONS: _______________________________________________________

ROUTINE LANDSCAPE WORK PERFORMED:

PROBLEMS NOTED (Insect Infestation; Plant Disease; etc): ___________________________

COMMENTS & REMARKS: _______________________________________________________

I CERTIFY THAT THIS REPORT IS ACCURATE AND WORK PERFORMED WAS

COMPLETED IN ACCORDANCE WITH THE CONTRACT SPECIFICATIONS AND THE

SUBMITTED SCHEDULE.

Printed Name and Signature of Authorized Contractor Representative Date

Printed Name and Signature of Authorized Government Representative Date