SOW 10-11 APRIL 2021 Premob.pdf

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Statement of Work Badger Yellow Ribbon

Reintegration

Organization: WING Badger Yellow Ribbon

Event: Pre Deployment Event – Mobilization Brief

Date of Event: 10-11 April 2021

Attendance Expected: It is anticipated that 350 adults, staff and children will attend this event.

Proposed Location of Event: 1st choice - WI Dells, WI

2nd choice – Warrens, Lacrosse, Eau Claire area.

Lodging Requirement:

Number of Nights for Lodging: 1

Dates of Lodging: 10 April - 11 April 2021

Number of Lodging Rooms Needed for Event:

Badger Yellow Ribbon: Approx. 200 sleeping rooms (parents/spouses, ETC).

Approx. 5-10 sleeping rooms (staff/self-pay).

Date Meeting Rooms to be utilized:

SATURDAY APRIL 10, 2021 1800-2100

SUNDAY APRIL 11, 2021 0600-1800

Total Number of Meeting Rooms:

1. 2 General Session Rooms

2. Child & Youth Room

3. Nanny Room

4. 1 Breakout Room

5. Resource Area

6. Registration Area

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Type of Meeting Rooms Required with Requirements:

1. 2 General Session Rooms – To accommodate 150 people in each.with social distancing.- SEE BELOW

a. Time:

i. 1400-2100 Saturday April 10, 2021

ii. 0600-1800 Sunday April 11, 2021

b. A/V Requirements

i. 2 A/V Carts

ii. 2 large screens

iii. In house Sound system with 1 hand held mic and one lavalier mic\

iv. Audio Sound Patch

c. Room Set-up Requirements:

i. Round tables for 5-6 people.

ii. Water station with hand sanitizers in the back of the room.

iii. 3 skirted 6 ft.tables in the back of the room

d. Food and Beverage Requirements:

i. Government lunch

1. Boxed lunch at government per diem rate

2. Child & Youth Room – A Nanny Room to accommodate __25___ children (1200 sq. ft.

room minimum). With social distancing.

a. Time:

i. 1400-2100 10 April 2021

ii. 0600-1800 11 April 2021

b. A/V Requirements:

i. None.

c. Room Set-up Requirements:

i. 2 Tables and chairs in corner for 25 children for lunch

ii. 2 Tables and chairs in another corner for 25 children for crafts

iii. 1 table outside of door for registration.

iv. Water pitchers with plastic cups.

v. Lunch served at 1115

1. Pizza buffet, fresh fruit, and milk

2. Snack served at 2:15 – cookies and milk or juice

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3. Nanny Room – A Nanny Room to accommodate __25___ children (1000 sq. ft. room minimum). Nannies will be arranged and provided by the BYR Program personnel.

a. Time:

i. 1400-2100 10 April 2021

ii. 0600-1800 11 April 2021

b. A/V Requirements:

i. None.

c. Room Set-up Requirements:

i. 2 long Table and chairs in corner for 15 children for lunch

ii. 1 table outside of door for registration.

iii. Water pitchers with plastic cups.

iv. 1 refrigerator and 1 microwave.

v. Lunch served at 1115

1. Chicken nuggets, mac n cheese, fresh fruit and milk

4. 1 Breakout Room To accommodate __100__ people

a. Time:

i. 1400-2100 10 April 2021

ii. 0600-1800 11 April 2021

b. A/V Requirements:

i. A/V Cart

ii. Screen

c. Room Set-up Requirements:

i. 60” Round tables set for 5-6 people per table

ii. Water station in the back of the room.

d. Food and Beverage Requirements:

i. None

5. Resource Area – Central open area or large room – set for 20 resource tables with minimum 6 ft. between each table.

a. Time: SUNDAY 0600-1800

b. A/V Requirements:

i. None.

c. Room Set-up Requirements:

20 Skirted 6 ft. tables with 3 chairs each (2 on one side and 1 on the other side)

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6. Registration Area – Outside the General Session Room three 6ft tables with 2 chairs behind each table.

a. Time:

i. 1400-2100 10 April 2021

ii. 0600-1800 11 April 2021

b. A/V Requirements:

i. Location must be near an outlet.