SOW 1-11-23.pdf

Subject The Federal Bureau of Prisons (BOP), Field Acquisition Office, intends to make a single award for the provision of one Ultrasound Technician (to include Ultrasound equipment to conduct services) for the inmate population at the Federal Correctional Complex (FCC) Victorville located in Victorville, California. The contractor must provide the personnel and furnish all equipment necessary to conduct ultrasound services on site. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov.

Place of Performance FCC Victorville 13777 Air Expressway Blvd Victorville, CA 92394

Schedule Ultrasound services will be required two (2) days monthly, normally consisting of up to eight (8), one-hour sessions per day, Monday through Friday (except Federal holidays). Specific days of the week will be coordinated in advance by the Health Services Administrator (HSA) or Contracting Officer’s Representative (COR). Work hours will normally be scheduled between 7:30 a.m. – 4:00 p.m., with a 30-minute unpaid lunch period, if applicable. The facility is expected to require an estimated 192 sessions annually. The COR or HSA will be responsible for defining each weekly schedule. Upon agreement, any changes to the schedule must be coordinated with the HSA or COR assigned. A mutually agreed upon schedule will be determined following award.

The schedule is subject to change based on the variable needs of the institution and the unpredictable nature of the correctional environment. Advance notice of schedule changes will be given whenever possible. Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include, but are not limited to inclement weather, electrical or mechanical problems, or other security matters. In the event of any delay in performance, the contract employee will be paid for a minimum one (1) session.

Normally, any remaining sessions for that day will be suspended, the contract employee will be free to leave, and the contract employee will not be paid for the remaining incomplete sessions. However, if the institution requests that the contract employee remain at the institution for eventual performance, the contract employee will be paid for such sessions. In the event of any scheduled absence of more than a month, the contractor may be expected to provide replacement coverage, unless prior arrangements have been made between the contractor and the HSA or COR. Upon agreement, any changes to the schedules must be coordinated with the Contracting Officer.

Description of Duties:

Provide General Ultrasound/Abdominal/Scrotal/and Echo service capabilities – to include taking, processing, and submitting interpretation of films. The interpretation shall be conducted and performed by a board-certified Radiologist and/or board-certified Cardiologist, whichever is appropriate. The interpretation shall be a typed report and faxed to FCC Victorville Health Service Department within 3-5 business days. The fax number is 760-246-2542.

Abnormal results/interpretations and interpretations of the films and/or studies shall be telephoned to the Clinical Director upon receipt.

Direct entries into the inmate’s medical record by the contract employee are not permitted.

The contractor shall provide current documentation that permits them to practice and to perform General, Abdominal, Scrotal, and Echo Ultrasound in the United States for the duration of the contract. The contract employee will be familiar with standard operating procedures for hospital-based ultrasound services regarding FDA and OSHA standards. The contractor shall provide documentary proof (copy of all diplomas and/or certificates) that permits the contract employee to perform the services detailed in this Statement of Work (SOW) for the duration of the contract.

Education and Experience The contractor must possess and submit with their quotation, the candidate’s name and evidentiary documentation supporting the candidate’s qualifications (see information outlined below).

1. Must have earned certification from an accredited program and/or previously worked as an Ultrasound Technician.

2. Be covered under and provide proof of medical liability insurance.

3. Provide copies of all certifications, diplomas, licenses, and certificates.

4. Obtain and maintain a current Cardio-Pulmonary Resuscitation (CPR) certification.

Failure to submit evidentiary proof of required documentation or the name of a qualified candidate who will perform these services may result in elimination from consideration for award. The individual selected to perform these services must be able to pass a drug screening, law enforcement and agency background checks.

Health Requirements The contractor shall ensure their employee is free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

The contract employee may be required to submit to testing for/or provide evidence acceptable to the clinical director of recent testing for tuberculosis of other communicable diseases. Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates.

*** All individuals attempting to gain access to FCC for delivery or any other reason must submit to a temperature check. Any individual with a temperature of 100 degrees (Fahrenheit) or greater, will be denied entry to the facility. ***

Failure to submit to screening or the inability to successfully clear the screening site shall be grounds for denying entrance to the Institution and access to inmates. The FCC will not be charged for the delay in services.

Equipment/Supplies Ultrasound Imaging Machine must be provided by the Contractor during every visit and maintained by the Contractor. The equipment must be approved by the HSA and its use must not violate any security policies or procedures. FCC Victorville will provide power only.

Attire The contractor is expected to wear professional clothing while on duty. Although scrub uniforms are approved, they should not be the color Green or Khaki. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing and should not be tight fitting or low cut without an undershirt. If the contractor is not dressed appropriately, they will not be allowed inside of the institution until the appropriate attire is presented. The FCC will not be charged for the delay in services.

Work Management The successful contractor applicant will be required to follow any and all applicable guidelines for the services to be provided. The contract employee must sign the provided log or sign-in sheet as documentation for sessions worked and for security purposes.

Patient Management The contract employee will be responsible for receiving inmates/patients, submitting reports and evaluations as requested, and only provide information to inmates/patients explaining procedures to alleviate undue anxiety. The contractor will be responsible for following directives and complying with Bureau of Prisons Health Services Manual, FCC Victorville institutional mandates, and the Health Services Department’s policies in the management of all patient encounters. Inmates/patients shall receive impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. The contract employee shall NOT provide any sensitive medical information to the inmate(s) to include procedural results. The Clinical Director, HSA, or designee shall provide any sensitive medical information the inmate(s) are to receive. The contract employee is required to maintain an open line of communication with the Clinical Director and HSA.

Inmate Management Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement, consisting of approximately 4 hours and annually thereafter. The date and time for this orientation will be mutually agreed by both parties. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the Warden.

The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the HSA, or designee, of any infractions of institutional rules and regulations by inmates for proper action. The contractor and/or their employees will report extraordinary problems immediately and follow up with a written statement of the event.

Institutional Security The Bureau of Prisons requires all non-employees to sign in and out of the institution for security reasons. Contract staff will sign the log, indicating the date of visit to the institution, time of arrival, and time of departure. The contractor or its’ employees may, at any time, be removed from the institution at the discretion of the Warden. Additionally, contract staff will be required to wear an ID badge, provided by the Government, at all times within the confines of the institution. The contractor will maintain and furnish time and attendance reports as required by the COR or HSA. At the time of arrival and before entry into the institution, contract employees may be required to submit their possessions for passage through an x-ray screening machine and will be required to clear a walk-through metal detector.

The contractor, as well as all employees of the contractor, must undergo a security clearance process prior to being permitted to enter the institution. It is the responsibility of the contractor to make sure that those employees submit the required information and complete the necessary actions timely in order to complete their investigations as expeditiously as possible. Additionally, it is the responsibility of the contractor to provide employees (in which the contractor is reasonably certain) who can successfully complete the security scrutiny. This may involve a more intensive screening process on the part of the contractor.

Contract employees will be provided with a security and BOP procedures orientation session prior to performing any services under this contact. The date and time for this orientation will be coordinated by the COR or HSA. Refresher training in security and BOP procedures may be required annually. Compensation to the contractor for time spent in this, and any other required security related training, will be at the contract rate, prorated hourly.

Non-Personal Services The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to

Government supervision, except for security related matters. However, contractor performance shall be monitored.

Contract Employee Restrictions

The contractor shall not:

1. Supervise inmates

2. Supervise Bureau of Prisons Staff

3. Participate in inmate accountability

4. Requisition, sign for or pick up supplies

5. Formulate policy or procedures

6. Attend recalls or staff functions

Work Management