SOW_07012024_SAIR_SAMA_Tree_Pruning_Removal_Preventative_Maintenance_and_Pesticide_application__SOW.docx

Attachment 1, Salem Maritime National Historic Site and Saugus Iron Works National Historic Site Statement of Work (SOW) Tree Pruning Section 1.0 – Overview and Property Descriptions:

The work described in this Statement of Work is intended to provide tree pruning, preventative maintenance and removal at Salem Maritime National Historic Site (SAMA) and Saugus Iron Works National Historic Site (SAIR). This document includes information on the scope of work involved, schedules, tasks, inspections, safety, reporting, workmanship and communications associated with the work to be performed.

1.01 Salem Maritime National Historic Site

Established on March 17, 1938 as the first National Historic Site in the United States, Salem Maritime National Historic Site (SAMA) preserves and interprets New England maritime history. The site consists of nine acres of land, twelve historic structures, nine archeological sites, four historic wharves and a historic light station along the Salem waterfront, as well as a downtown visitor center.

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1.02 - Saugus Iron Works National Historic Site Saugus lron Works National Historic Site (SAIR) is a reconstruction of the first successful, integrated iron works in the New World. From 1646 to approximately 1670, wrought iron and cast iron products were produced utilizing the most advanced iron making technology in early Colonial times. On April 5th, 1968 SAIR became part of the National Park System.

2.0 General Information

The base contract is for tree pruning, preventative maintenance, and tree removal. The work will be performed on a schedule and basis as described in Sections 3.0 and 4.0 of this document. The work will be performed at SAMA in Salem, MA and SAIR in Saugus, MA.

The awardee will furnish all necessary supervision, tools, equipment including safety equipment, labor, supplies, services, transportation, and any other items required to accomplish the listed work. The awardee shall provide all labor, management, supervision, tools, materials, and equipment necessary to provide tree pruning, felling, trimming, and disease and pest treatments, where applicable. The awardee shall provide personnel with the qualifications, certifications, technical knowledge, experience and skills required to provide the services identified in this Statement of Work (SOW). All work shall be under the direction and general supervision of an Arborist(s) certified by The International Society of Arboriculture (ISA) or equivalent state certification who possess verifiable experience and technical competence in tree physiology, identification, diagnosis of disorders, and current tree care and safety practices in accordance with accepted industry standards. The Arborist shall be the primary contact with the Government’s technical representative and shall be responsible for controlling the quality of work and inspecting all completed work to ensure that contract performance requirements are met. A State Certified Pesticide applicator shall be used for all pesticide and herbicide applications, as well as an emergency spill kit for all pesticides. The permit for the person who will do the application must be furnished to the COR at the time this work is scheduled, and it must be current. All applicable ANSI, OSHA, and other Federal and State laws, regulations, and standards shall be followed and adhered to. All work will follow latest ANSI pruning standards where otherwise not specifically stated. All work around power lines shall be performed by Certified Line Clearance Tree Trimmers in accordance with OSHA 229 CF 1910.269, 1910.331 and ANSI Z133.1-1994.

An experienced Crew Supervisor(s) shall be present at all times work is being performed. Said experienced supervisor(s) must have verifiable work experience as a full-time direct supervisor of shade tree maintenance and climbing work crews.

3.0 Work Schedule and Period of Performance

A. No work will be conducted on weekends or Federal holidays unless prior arrangements are made with the Contracting Officer (CO) or COR.

B. Work will be performed between 7:00am and 3:30pm, with hand tool use only, no engines running between 7:00am and 8:00am.

C. Once work begins the awardee is expected to be on the job site at frequencies necessary for completing the scope of work.

D. No work will be conducted during pre-scheduled programs at the historic sites (COR to provide awardee with dates and times of such programs at least 5 business days prior to each one).

E. Work shall be scheduled and arranged for minimal interference with the normal activities of the park.

F. Work shall only be performed under favorable weather and soil conditions, lawn must not be excessively wet, and soil must be firm enough to support equipment without leaving track imprints.

G. Work under this contract shall be performed within 60 days from date of award. Awardee will perform pruning and removal work on consecutive full days at each site from the start of the work at that site until all pruning and removal work is complete. Pesticide application may be done on a scheduled agreed to by awardee and COR.

3.01 Schedule of Work

3.01 Pre-work Communication

During Business Hours: Minimum 2 days Prior to arrival on-site for work start, and any time there is a break in consecutive workdays, the awardee shall contact the Contracting Officers Representative (COR), or in the absence of the COR, the alternate, and provide number of employees to be working on-site and anticipated arrival and departure time. If the COR is not available, a voice mail message shall be left on the CORs phone with the same information. If the anticipated departure time is exceeded by more than 30 minutes from the original estimate, a follow-up call to the COR is required with updated information.

Site contact:

Anna Spencer Facilities and Grounds Supervisor Salem Maritime National Historic Site Saugus Iron Works National Historic Site (978) 587-1007

Alternate contacts:

Jeremy Bumagin Facilities Maintenance Manger Salem Maritime National Historic Site Saugus Iron Works National Historic Site (978) 360-2080

Derek Manning Facilities and Utilities Supervisor Salem Maritime National Historic Site Saugus Iron Works National Historic Site 978-578-1656

4.0 EXAMINATION OF SITE

4.1 Prior to bidding, the awardee is encouraged to thoroughly examine the site and the Contract Documents to ensure his/her knowledge of conditions and requirements affecting the work. No claim for extra compensation or extension of time will be allowed for awardee’s failure to comply with this requirement nor with any condition at the site, whether or not in agreement with conditions shown or called for on the Bid and Contract Documents, be allowed as a basis for such claims, except as may be otherwise specifically provided for.

4.2 Information regarding a site visit will be available in the Combined Synopsis Solicitation.

4.3 DISCOVERY

Portions of the current project area are sensitive for pre-Contact and Historic period archeological resources. NPS policy mandates the protection and/or management of such resources and this project will be conducted to minimize the possibility of impact to significant sites or features that may be present within the project area. If during the work, articles of unusual value or of historical or archeological significance are encountered, the ownership of such articles by the National Park Service is retained, and information regarding their discovery shall be immediately furnished to the Contracting Officer. Resolution shall be handled as a change-in- the-work.

5.0 SAFETY

The awardee shall provide a safe and healthful workplace for all employees while at Salem Maritime and Saugus Ironworks National Historic Sites. Local emergency numbers and directions to the nearest hospital shall be provided by the awardee and posted on site at all times. Additionally, an OSHA/ANSI compliant first aid kit, fuel and pesticide spill kits, and an adequate number of fire extinguishers shall be on hand at all times.

5.1 All awardees and their employees shall wear all applicable OSHA/ANSI recommended Personnel Protective Equipment (PPE) such as hardhats, harnesses, safety glasses, etc. All PPE must be worn properly, be in good working order, and meet all applicable regulations.

5.2 Awardee shall provide appropriate pedestrian traffic closures including flagging, signage and personnel needed.

6.0 EQUIPMENT REQUIREMENTS:

6.1 All equipment must meet all federal OSHA, state and local safety requirements and must be properly licensed. This includes equipment such as bucket trucks, aerial lifts, chipper trucks, wood trucks, stump grinders etc. which may be needed to correctly perform tree care operations in accordance with the specifications stated herein. Tree pruning, chipper, chainsaw and other equipment shall be approved for use prior to the commencement of work.

6.2 A list of the equipment anticipated for use shall be submitted and include the make and model, year manufactured, tag # if applicable, and date of last inspection. If so requested by the COR, a list of the equipment to be used shall be submitted for each delivery order. Listed equipment must be on the job site when necessary, during the execution of the delivery order.

6.3 The name or logo of the awardee must be clearly displayed on all trucks used on the job.

6.4 The following load restrictions shall not be exceeded:

Single Units Gross Vehicle Weight

· 2 axles 40,000 lbs (18,100 kg)

· 3 axles 48,000 lbs (21,800 kg)

· 4 axles 52,000 lbs (23,600 kg) Combination Units Gross Vehicle Weight

· 3 axles 57,000 lbs (25,900 kg)

· 4 axles 62,000 lbs (28,100 kg)

· 5 or more axles 66,000 lbs (29,900 kg)

6.5 The awardee shall allow for formal and informal, announced and unannounced, safety inspections at the worksite and comply in rectifying all unsafe or unhealthy conditions called to his/her attention by the CO or COR.

6.6 The use and application of herbicides or other chemicals and treatments on or near Park property shall be coordinated with the Contracting Officer’s Representative (COR) and the Sites’ Natural Resource personnel. The Sites’ Natural Resource personnel and NPS regional office personnel shall approve all chemicals or mixes prior to application. The awardee will maintain an accurate log of all pesticide use in the national park sites. All logs, specifications, safety data sheets, and other applicable information shall be provided to the COR. The attached log or approved equivalent shall be maintained by the awardee.

A. The awardee’s pesticide applicators shall have copies of the pesticide label and safety data sheet for each pesticide used at the work site in their possession and accessible during all pesticide applications.

B. Work shall be performed with care on grounds adjacent to buildings, walls, walkways, lights, signs, benches, pavement, other infrastructure, shrubs/trees/plantings, and flagpoles, to prevent damage. Awardee to establish/maintain clearance and/or protection of roof and the rest of the structure to prevent damage.

C. No public street shall be used for a staging area for any purpose unless approved by the COR and the town government. It is the awardee’s responsibility to obtain any required permits.

D. All roadways and pathways shall remain open to the public unless approved by the COR. The public ways shall not be encumbered, or any unusual traffic situations be created by reason of operations under this contract without approval of the COR.

E. The awardee shall provide, erect and maintain all necessary signs, barricades, traffic cones, warning and danger signals and signs, and provide a sufficient number of watchmen and flagmen to insure the safe flow of pedestrian and automobile traffic, protection of the work area, and the safety of the public. It is the awardee’s responsibility to obtain any required permits.

7.0 COORDINATION

Pre-work meeting: Prior to the start of contract, the awardee should arrange an on-site meeting with the Contracting Officer or site supervisor, to answer any questions the awardee may have and points that need to be resolved before work commences.

The awardee will provide a full-time qualified supervisor acceptable to the COR who shall be assigned to this project during the entire work period.

8.0 MONETARY ADJUSTMENTS FOR INADEQUATE PERFORMANCE

It is mutually agreed that failure to satisfactorily accomplish work in accordance with the specifications and provisions stated herein when due to the fault of the awardee shall constitute a deficiency under this contract. All work will be regularly inspected by the COR and any deficiencies will be reported in writing to the awardee. Corrective action by the awardee shall be taken promptly and the work satisfactorily accomplished. Deficiencies in daily tasks shall be completed within the day the deficiency is noted. The Contracting Officer will make the sole determination as to the existence of a deficiency in performance, the corrective action(s) to be taken and the timeliness of deficiency correction. If deficiencies are not corrected in a satisfactory and timely manner, work will not be accepted for payment and/or a monetary deduction will be made. Irreversible damage to the tree(s) will be subject to liquidated damages in accordance with the Guide for Plant Appraisal (9th edition, 2000) authored by the council of

Tree and Landscape Appraisers. The 2000 value is $42.50 per cross sectional square inch putting a base value for a 32 inch “specimen” elm at $34,600.

A. The awardee shall be required to furnish all labor, materials, and equipment for cleanup and restoration of all disturbed areas or features, which have been damaged during work B. The awardee shall take all necessary actions to prevent air and water pollution by any material and /or equipment used during the contract.

C. The awardee shall keep the site clean and free of trash and other debris. All debris shall be disposed of, off site, at the end of each day unless otherwise directed by the CO or COR.

9.0 ADDITIONAL INFORMATION(Applies to Salem and Saugus)

A. Vehicles shall not be permitted on sidewalks or lawns without prior approval from the CO. The request for vehicle access shall include the methods proposed intends to protect the lawns and sidewalks from damage. All lawns, plants, sidewalks, pathways, furnishings, fixtures, structures, infrastructure, or other property damaged by the awardee shall be restored to their original condition or better at no additional cost to the Government. The awardee shall coordinate all access to performance areas through the CO or COR.

B. Fueling of gasoline-powered or diesel-powered equipment including chain saws, chippers and pumps, shall be accomplished at least 25 feet from buildings and with the use of large plastic containers in which to refuel. Fuel, oil, or other chemical spills shall be reported to the COR and properly cleaned up and remediated immediately. Awardee will be solely responsible for all costs of clean up and remediation.

C. The awardee shall not permit heavy equipment or vehicles or the stock piling of heavy materials off hard surface roads without the expressed permission of the COR.

With the expressed permission of the COR, limited activity may take place, within the root protection area. Access within the root protection area will be permitted only in areas determined to be safe from excessive damage. The root protection area is defined as an area equal to a radius of 1.5 feet for each inch of diameter at breast height (DBH) (i.e. a 10 inch DBH tree will have a root protection area equal to 15 feet from the main trunk in all directions). Any damage resulting from such operations shall be repaired to original condition or to the satisfaction of the COR, at no additional cost to the Government.

Irreparable damage to trees will be subject to liquidated damages at the current value for a cross sectional inch of (DBH) in accordance with the guidelines provided by the Council of Tree and Landscape Appraisers and the International Society of Arboriculture.

D. All tree and pruning debris shall be removed unless otherwise stated by the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

E. Pesticides including herbicides and fungicides must be approved for use through the National Park Service program office prior to treatment. Pesticide review and approval can take several weeks to complete.

F. All Pesticide application must use methods that maintain public safety in accordance with all applicable laws and regulations. The awardee must schedule all pesticide applications with the CO/COR to avoid conflict with scheduled park events.

Services shall include tree pruning and care identified in this Statement of Work (SOW) as follows:

Salem Tree Felling and Pruning and Pesticide Application, CLIN 00010 SAMA BASE

9.1 SAMA Red Oak (Quercus rubra) - 1 tree - bucket truck access

· Prune to reduce canopy contact with two adjacent buildings

· Prune to provide electrical line clearance.

Red oak, prune to reduce canopy: building contact. Red oak, prune for electrical line clearance.

Red oak, prune to reduce canopy: building contact. Red oak, prune for electrical line clearance.

9.2 SAMA Large Mature Red Oaks (Quercus rubra) - 2 trees - bucket truck access

· Prune to reduce canopy contact and proximity to buildings

· Prune for weight reduction of large lower scaffold limbs/extended branches

· Prune to remove dead wood greater than 2.5 “in diameter

Red oak, prune to reduce canopy:building contact. Red oak, prune for weight reduction of lower scaffolds.

Red oak, prune to reduce canopy proximity to adjacent historic structure.

9.3 SAMA Red maple (Acer rubrum) - 1 tree - bucket truck access

· Prune for weight reduction of scaffold limbs/extended branches

· Prune to remove dead wood greater than 2.5" in diameter

Red maple prune to reduce canopy proximity to adjacent historic structure.

9.4 SAMA Japanese zelkova (Zelkova serrata) - 1 tree

· Prune to reduce canopy proximity to adjacent structures

· Prune for weight reduction of scaffold limbs/extended branches

· Prune to remove dead wood greater than 2.5" in diameter

Japanese zelkova, prune to reduce canopy proximity to adjacent building and reduce scaffold weight.

9.5 SAMA Hawthorn - (Crataegus phaenopyrum) - 2 trees

· Prune to reduce canopy proximity to adjacent structures

· Prune to allow for air circulation; remove no more than 25% of existing canopy

Hawthorn, prune to reduce proximity to adjacent structures and improve air circulation within canopy.

9.6 SAMA 3 Ornamental Pear Trees (Pyrus calleryana )

· Prune to reduce canopy proximity to adjacent structures and pedestrian walking level

· Prune to allow for air circulation; remove no more than 25% of existing canopy

Ornamental pear trees prune to reduce proximity to adjacent structures and pedestrian height level

9.7 SAMA American Elms (3)

· Remove dead limbs 1.5” diameter and larger throughout the crown and prune limbs away from Scale House structure

· Reduce or remove limbs from branch ends to reduce load on leads with observable defects as needed to reduce risk of failure.

· Arranging for road blockage for truck and equipment. Police detail will be required for accessing American Elm in this location on Orange street (one way street)

2 of 2 American elms needing police detail for bucket truck 1 of 2 Orange street American elm (needs police detail)

American elm needs pruning. No police detail needed. Access in driveway

9.8 SAMA Fern Leaf Beech Trees (7) (Fagus sylvatica “Asplenifolia”)

· Remove dead limbs 1.5” diameter and larger throughout the crown. Reduce or remove limbs from branch ends to reduce load on leads with observable defects. Prune to limit growth and improve shape.

· Beech trees near bathhouse on Central Wharf

· Ease of access

Fern Leaf Beech trees near bathhouse on Central Wharf. Easy access

Beech trees near bathhouse on Central Wharf. Easy access

Beech trees near bathhouse on Central Wharf. Easy access

10. Saugus Tree Felling and Pruning and Pesticide Application, CLIN 00020 SAIR BASE

10.1 SAIR Sugar Maple - (Acer saccharum) - 2 trees - bucket truck access

· Prune to remove deadwood greater than 2.5" in diameter

· Prune for crown reduction/sail effect; remove no more than 25% of existing canopy

· Inspect cable system

Sugar maples, prune to reduce proximity to adjacent structures and improve air circulation within canopy.

10.2 SAIR Mixed hardwoods 3 senesced/necrotic/diseased trees

· Fell all 3 trees reduce canopy overhanging and encroaching adjacent structures (can leave tree for snags on trail)

· Fell to remove deadwood and hanger over power line

· Leave stumps and felled trees for snags in forests

· Trees are mixed hardwoods: Small Ash and Norway Maples.

Mixed small senesced hardwoods fell to remove deadwood and reduce encroaching/ overhanging branches/limbs fromfence. Leave stump, log as snags on trail encroaching/ overhanging branches/limbs from fence. Leave stump low, log as snags on trail encroaching/ overhanging branches/limbs from fence. Leave stump low, log as snags on trail

10.3 SAIR Fell dead tree across fence:

· One leaning necrotic tree, approximately 20” in diameter

· In accessible area. Can leave for snags in woods

10.4 Mature Copper Beech (Fagus sylvatica purpurea):

· Prune to rremove dead limbs 2.5” in diameter and larger throughout the crown. Reduce or remove limbs from branch ends to reduce load on leads with observable defects as needed to reduce risk of failure. Remove old cabling and install new cabling higher in canopy if necessary.

Copper Beech treat for Beech scale and prune to reduce weight on leads and canopy. Replace cabling if necessary.

10.4a Treat Beech Tree for Beech Scale

· Treat for Beech scale (Nectria coccinea) or similar pest where needed.

Beech Scale on Copper Beech SAIR

10.4b. Reapply mulch ring, approximately 25’ in diameter

· Reapply/replenish natural (no dyes) to existing Beech tree root flare 6” thick uniformly laid

10.5 SAIR Red Oak (Quercus rubra) tree near bathhouse/structure:

· Prune to remove deadwood greater than 2.5" in diameter and less to improve air circulation.

· Prune to reduce/remove limbs from oak tree near bathhouse to suppress codominant leader on building side of bathhouse area to provide additional light to garden planters.

· Prune for crown reduction/sail effect; remove no more than 25% of existing canopy

One red oak, prune to reduce proximity to adjacent structures and improve air circulation within canopy.

11.0 SAMA/SAIR CLIN 00010-00040 options:

11.1: CLIN 00030

· SAIR Stump Grinding: 5 established, older low (3-6” high) stumps approximately 10-25“ in diameter. Easy access.

11.2: CLIN 00040

· SAIR pruning trees/shrubs full day with crew: includes approximately 50’ along fence line of Ilex Verticulata along interior perimeter of 230 and 244 Central st, pruning of two 10-12’tall x 10’ wide Bayberry bushes in front of building 230 central st, Saugus, MA, and other misc low bush pruning including 6-8’ Japanese Bayberry at 244 Central st.

11.3: CLIN00050

· Police detail if required, bidders to include cost per day not to exceed 2 days (For possibly Palfrey Court and def Orange Street elm trees). Bidders will confirm with their quote if a detail is required.

12.1 Qualifications, Experience and other Requirements.

This contract award will be to the lowest price Technically Acceptable (LPTA) proposal. Technical acceptability will be based on the following:

Bidders must identify at least one Arborist certified by The International Society of Arboriculture (ISA) or equivalent state certification currently employed by them, who is likely to be engaged in this contract, and submit a copy of this person’s certificates/endorsements with their proposal.

Bidders will have at least three years’ experience in providing similar tree pruning, removal and treatment services. Bidders will submit with their proposal a brief description for minimum 3 projects or contracts that they have performed within the last 5 years that are of similar scope and cost to this one For each contract/project referenced bidders will include contact information for the person or entity who hired them, approximate cost and scope of the project, and a description of the work performed.

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