SOW Fire Trainer Maintenance.pdf

STATEMENT OF WORK

FOR

MAINTENANCE AND REPAIR

OF

FIRE TRAINING FACILITIES

1. DESCRIPTION OF SERVICES. The contractor shall provide all labor, materials, tools and equipment, and qualified labor necessary to inspect, test, and maintain the Aircraft Fire Training Facility (AFTF) and the Structural Fire Training Facility (SFTF), as outlined in Appendix B, at Hurlburt Field, FL in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. The contractor shall comply with manufacturers' recommendations and procedures, Air Force Technical Order Operation and Maintenance Instructions for Aircraft Fire Training Facilities, as well as local, state, and federal guidelines as applicable to the work involved. Installation, testing, and replacement of gas piping, gas utilization equipment or accessories, and repair and servicing of equipment, shall be performed only by qualified personnel.

1. Inspection, Testing, and Maintenance Services. The contractor shall maintain the AFTF and SFTF by scheduling and conducting quarterly inspections (not to exceed 90 days), including examining all seams and non-seam areas of the thermal linings to identify holes, blisters, defects, unsupervised raw materials, and any signs of contamination by foreign matter. Record repair/corrective action, as well as any items that are noted but no action taken.

The contractor shall provide the Authorized Government Representative (AGR) with a written report of tasks completed and a list of items needing repair or replacement within 24 hours of site visit.

1.1.1. Typical maintenance on the AFTF and SFTF, as outlined in Appendix B, includes but not limited to replacing expendable, high-failure, or short shelf-life items, (i.e. igniters, pigtails, splices, cable, transformers, ceramic sleeves, cutout panels, water pumps, gauges, valves, sensors, switches, regulators, and high-density polyethylene (HDPE) liners based on the inspection results). If requested by the AGR the contractor shall also repair welds, replace burners (3/4" scheduled 80 steel pipe), replace 3/8" steel plate, bar grating, and expanded metal based on inspection results. The estimated labor cost to repair the AFTF and SFTF shall be quoted in writing to the government. The base contracting office will review the quote and agree on a final work amount prior to conducting repairs.

1.1.2 Item Replacement. The contractor shall remove and replace items in accordance with Air Force Technical Order 35El-2-13-1, manufacturer's instructions, and local, state, and federal procedures. The contractor will be reimbursed at invoice cost for parts required to replace defective items which are beyond economical repair. The contractor shall submit a cost estimate to the AGR, who in turn will submit to the Contracting Officer (CO) for written approval prior to procurement/purchase and installation of parts subject to reimbursement. The cost estimate shall include a description of the defective component being replaced and the estimated cost of the replacement item(s) to include associated labor costs. If the cost of the parts and or equipment exceeds $3,000 (not including labor), the contractor shall provide the AGR, with three cost estimates.

1.1.3. All persons employed in handling LP-Gases shall be trained in proper handling and operating procedures and hold a State of Florida license issued by the Bureau of LP Gas Inspection, Florida Department of Agriculture and Consumer Services.

1.1.4. Five Year Inspection. The structural integrity of the live fire training structure shall be evaluated and documented by a licensed professional engineer with live fire training structure experience and expertise, or by another qualified professional. For non-gas fired live fire training structures, at least once every 5 years or more frequently if determined to be required by the evaluator. If visible structural defects are found, such as cracks, rust, spalls, or warps in structural floors, columns, beams, walls, or metal panels, a follow-up evaluation conducted by a licensed professional engineer with live fire training structure experience and expertise, or by another qualified professional.

1.1.4.1 The structural evaluation of structures constructed with calcium aluminate refractory structural concrete shall include removal of concrete core samples from the structure to check for delaminations within the concrete

1.1.4.2. Part of the live fire training structure evaluation shall include, the removal and reinstallation of a representative area of thermal linings (if any) to evaluate the concealed conditions behind the lining.

1.1.5. Travel. A separate CLIN will be established to reimburse the contractor for allowable direct costs related to the performance of the unscheduled repair contract requirements. Authorized commercial travel will be reimbursed in accordance with the Joint Travel Regulation (JTR). Contractor personnel expenses for lodging and per-diem will not exceed the government rates listed in the JTR.

1.2. Response Times. The contractor shall respond to propane leak service calls by providing immediate verbal telephonic assistance. After the leak has been stopped, the contractor shall complete the repairs by the next business day. Liner maintenance response shall be determined by the severity of the damage. For all other repairs, the contractor shall respond within five (5) business days.

1.3. Reports. Records of each inspection shall be in sufficient detail to demonstrate the adequacy of the inspection and shall be received by the AGR within two (2) business days of the inspection via electronic copy. However, any potentially hazardous findings will be reported as soon as discovered. The contractor shall provide the AGR a written estimate of labor hours expected to be expended, for each repair, prior to any work commencing, within six (6) hours of site visit IAW appendix B paragraph 1.2.5.

1.4. Environmental Controls. The contractor shall be knowledgeable of and comply with all applicable Federal, State (FL), and local laws, regulations, and requirements regarding environmental protection. The contractor shall ensure policies and procedures are established that protect the health and safety of workers and the community and minimize/eliminate the risk of environmental pollution.

1.5. Notification of Environmental Spills and Hazardous Waste Generation.

If the contractor spills or releases any substance listed in 40 CFR 302 into the environment, the contractor shall immediately report the incident to the base Fire Department and 1 SOCES AGR. The contractor shall be liable for containment and environmental cleanup of the spill or release of such substance per Hurlburt Field Integrated Contingency Plan. Contractor shall coordinate all hazardous waste generation (if any) and disposal with the 1 SOCES Environmental Element.

1.6. Safety. Personnel shall practice proper grounding procedures in accordance with the most current National Electrical Code (NEC) while working near electrical components of the AFTF or SFTF. Personal working with or near high voltage equipment shall be familiar with the most current methods of emergency first aid and resuscitation.

Personnel shall wear appropriate protective clothing and be aware of procedures to perform emergency shutdown and start-up. The contractor will meet all Occupational Safety and Health Administration (OSHA) standards in addition to the pertinent sections of the following publications:

1. U.S. Army Corps of Engineers: EM 385-1-1, Safety and Health Requirements Manual.

2. Air Force Manual 91-203, Air Force Occupational Safety, Fire and Health Standards.

3. Technical Order (TO) 35El-2-13-1 (25 Jun 2013), Aircraft Fire Training Facility Operation and Maintenance Instruction Manual

2. SERVICES SUMMARY (SS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions -Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective SOW Performance Threshold SS Item #1 Maintain and Repair the

CFRTF.

Items requiring maintenance, repair or replacement shall be forwarded to AGR within 24 hours of site visit. Replacement and/or repair shall be completed within 30 business days of visit. Submit reports within two (2) business days of visit(s).

1.1 inclusive Zero (0) deficiencies per month

SS Item #2 Response Time.

Respond to propane leaks by the next business day. Perform liner maintenance within 72 hours of notification.

1.2 No more than one (1) valid

deficiency for propane leaks or liner maintenance per month

SS Item #3 Environmental Controls.

Contractor shall comply with all Federal, State, and local environmental requirements.

1.4. Zero (0) deficiencies per

month

SS Item #4 Safety Contractor shall take appropriate measures to protect personnel, property, and materials from chemical, electrical, and other mishaps.from chemical, electrical, and other mishaps.

1.6 Zero (0) deficiencies per

month

2. GENERAL INFORMATION.

2.1. Hours of Operation. The normal hours of a workday shall be between 6:30 A.M. and 4:30 P.M., Monday through Friday, with exception of Federal holidays and observed holidays. The contractor may elect, at his option, to work hours other than normal duty hours if approved by the CO. All work time, other than normal working days, shall be requested in writing, 3 days in advance.

2.2. Federal Holidays. The following is a list of federal holidays observed by this installation:

New Year's Day, January I or the Friday preceding or Monday following Martin Luther King's Birthday, 3rd Monday in January President's Day, 3rd Monday in February Memorial Day, last Monday in May Independence Day, July 4 or the Friday preceding or Monday following Labor Day, first Monday in September Columbus Day, 2nd Monday in October Veteran's Day, November 11 or the Friday preceding or Monday following Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th or the Friday preceding or Monday following

2.3. Period of Performance

One (1) Base Period and Four (4) Option Periods as follows:

2.4. SOCES/CEOES Government Points of Contact

1 SOCES/CEOES and any other designated individual can be contacted at (850) 884-4441 or (850)-884-7524.

2.5. Disposition of Materials. The Contractor shall dispose of any and all expended and broken items, hazardous materials and hazardous waste IAW Hurlburt Field Integrated Solid Waste Management Plan and Hazardous Waste Management Plan.

2.6. Contractor Cleanup. The Contractor shall, at all times, keep his work areas free from accumulations of waste material and rubbish. Upon completion of the job, the Contractor shall leave the work and premises in a clean, neat, and orderly condition.

2.7. Contractor/Employee Base Pass and Identification, Special Clearances, and Vehicle Passes. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

The contractor shall complete and submit the following forms to the 1 SOSFS Visitor Control Center within 15 days of contract award in order for employees to gain access to the installation:

2.7.1. Contractor Employee Listing

2.7.2. Department of Homeland Security Form I-9 (DHS 1-9)

3.7.1. The Contractor Employee List. This form must list every employee requiring access. Every time employees change, it must be updated to reflect additions and/or deletions. Identify those individuals you wish to have escort authority by including the word "escort" or "E" next to their names. Limit the number of individuals designated as escorts to a reasonable number (i.e. one or two). For work locations please use building numbers or areas (i.e. Bldg. 90517, 90232 or 91007). Once completed, email the list to the Contracting Office representative in EXCEL format. The Contracting Officer will then prepare and attach a cover letter, and forward the Employee List to the Visitor Control Center.

Upon notification that your employee list has been forwarded to the Visitor Control Center, the employee must complete the DHS I-9 form and hand carried to the Visitor Control Center. The form must be signed by the employee and the employer or designated representative. If everything is in order, they will receive a contractor badge.

If an employee will be driving on Hurlburt Field they are required to provide a valid driver's license, vehicle registration, and proof of insurance. NOTE: The section of the Visitor Control Center administrating this function is closed after 1300 (1:00 p.m.), therefore, employees must arrive prior to this time in order for their documentation to be processed.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101. Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable.

Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees are returned to the issuing office.

Failure to comply with these requirements may result in withholding of final payment.

3.7.2. Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

3.7.3. All contract employees shall be properly trained and certified to perform the required tasks.

3.7.4. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.8. Security Requirements. The installation access will be coordinated with the local Installation fire chief and Security Forces Squadron. Contract personnel will not enter restricted areas without escort from authorized personnel. The Contractor shall restrict personnel to only those areas required to performing work.

3.9. Smoking, Eating and Drinking. The contractor shall permit smoking, eating and drinking only in designated areas. Hurlburt Field is a BearWise Community, feeding wildlife is strictly prohibited. The contractor will dispose of all garbage in appropriate receptacles.

3.10. Driving License/On-base Requirements. The contractor and employees shall comply with base traffic regulations at all sites. The contractor shall ensure employees have a current and valid state/country driver's license and government license for the type of vehicle being driven before allowing the employee to operate a government vehicle or personal vehicle on Hurlburt Field, Florida. Government vehicle licenses may be obtained through the appropriate base Transportation Squadron and unit vehicle control officer. The contractor and employees shall not block access to the boat ramp at Hurlburt Lake (behind the AFTF/SFTF except when necessary to prevent injury to personnel and contractor/employees.

3.11. Manpower Reporting

3.11.1 Reporting Full-Time-Equivalent (FTE) Data: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site for. The contractor is required to completely fill in all required data fields at the Contractor Manpower Reporting Application (CMRA) site http://www.ecmra.mil (select the US Air Force logo).

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

3.11.2 Reporting Period: Contractors are required to input data by 31 October of each year.

3.11.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

http://www.ecmra.mil/

3.11.4. User Manuals: User manuals are available on the front page of the CMRA link at http://www.ecmramil

4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

4.1. There is no Government-Furnished property or services for this requirement.

5. APPENDICES.

A. AFTF System Particulars

B. AFTF/SFTF Inspection, Maintenance, and Replacement

APPENDIX A - System Particulars

1. This theory of operation is based on the generic design. The Aircraft Fire Training Facility (AFTF) consists of an aircraft mock-up, bum area, control stand, liquid propane fuel system, cathodic protection system, and water conservation pond.

2. The aircraft mock-up, located in the burn area, is constructed of non-coated/unpainted carbon steel. It is approximately 72 feet long, 25 feet high at tip of tail, with a wingspan of 72 feet. The mock-up is configured with three simulated aircraft engines, two on the right wing and one located on the vertical stabilizer. Each engine contains one burner assembly and two igniters. The wiring to the engine igniters is enclosed in a protective water jacket that protects it from possible failure due to extreme heat. Water injection is located in both wing engines and at some sites in the tail engine. The wing engines also have dams installed to simulate a flowing fuel type fire. Wheel well and auxiliary power unit fires are simulated on the right side of the fuselage adjacent to the inboard engine. In the interior of the mock-up, igniters and burners are installed to simulate flight deck, battery box, passenger compartment, and cargo box fires. A water sprinkler system is installed in the top of the mock-up to cool and washout the mock-up. An expansion joint is located midway on the fuselage to allow for expansion and contraction during the training. Cutout panels are located on the left and right aft sides of the fuselage. These 36 inches x 84 inches replaceable panels are constructed of .031 inch thick sheet metal. The panels are used to simulate emergency entrance into an aircraft. Two steel hinged doors are located at the forward left and left amid ships.

3. The burn area is 100 feet in diameter. It is recessed and lined with one 80-mil thick high- density polyethylene (HDPE) liner. The liner is sandwiched between 6 inch thick layers of sand and then covered by a layer of geotextile fabric and then an 18 inch layer of compacted aggregate crushed stone.

4. There are nine igniters and burners installed in the burn area to simulate exterior ground and aircraft fires. They are located on the left and right sides of the forward fuselage, between the right wing engines, under the left wing, and on the left and right sides of the aft fuselage, APU under aircraft body, outboard and inboard engines, and high tail fire. The weir is used to maintain the proper water level in the bum area. Opening the bum area drain valve allows all the water in the bum area to drain to the water conservation pond.

5. Located on the control stand are the valves, regulators, solenoids, and switches used to control the propane flow and igniters during training events. Turning off the master/emergency switch located on the control stand will tum off power to all igniters and close the internal valve located on the propane tank via the pneumatic control system, if applicable. The propane piping, water piping, and electrical conduits from the control stand to the burn area are located in an underground HDPE lined trench. Regulators are adjusted when propane flow at burners requires increased or decreased pressure for flame sizing. There are no regulators for the ground burners. Burners are further equipped with high-speed emergency shut off valves.

IO

6. The liquid propane system supplies fuel for training exercises. Propane is supplied from 10,000 gallon-WC (water capacity) tank to the various burners in the bum area through a series of pipes and valves.

7. A propane pump may be installed to obtain adequate pressure, if applicable. A corresponding valve located on the control stand, controls propane flow to each individual burner. Safety features of the propane system are provided to stop the flow of fuel to the burners, and will include a pneumatic or manual control system, and an emergency shut-off valve located on the control stand. Pressure relief valves are installed on the piping as required by NFPA Standard 58. Cathodic protection system is used to protect below ground piping from corrosion through sacrificial anodes inside the trench from the control stand to the burn area.

8. The water conservation pond is a 72 feet by 72 feet square area and 9 feet deep. It is lined with 80 mil thick HDPE. Unlike the burn area, the liner is not covered. A pump located in the pond is used to supply necessary water for the training area.

Pond contents contaminated with AFFF to include waste water and sediment accumulated in the pond and distribution system shall be disposed of as solid or hazardous waste IAW Air Force directives. The waste water shall not be discharged to the wastewater treatment plant or to the ground. The pond shall not be allowed to overflow during periods of heavy rainfall. All waste water, sediment, pumping components and any materials removed from the training site for disposal shall be coordinated with the 1 SOCES Environmental Element prior to transporting off-site.

APPENDIX B - Inspection. Maintenance. And Replacement

1. AIRCRAFT FIRE TRAINING FACILITY

1.1. Inspection

1.1.1. Examine all seams and non-seam areas of the geo-membrane to identify holes, blisters, defects, unsupervised raw materials, and any signs of contamination by foreign matter. Record repair/corrective action, as well as any items that are noted but no action taken.

1.2. Maintenance

1.2.1. 80-mil thick HDPE liners are located in the water conservation pond, burn area, and trench. The liners in the trench and burn pit are buried. In the event of damage to the liner, the contractor shall locate the damaged area of the liner and repair by extrusion welding in accordance manufacturer's instructions (National Seal Company, 1245 Corporate Blvd., Suite 300, Aurora, IL 60504. Telephone (708) 898-1161 or (800) 323- 3820). The contractor shall submit for the 1 SOCES AGR approval the written repair procedures, materials, and techniques prior to the specific repair of the HDPE liners. Additionally, the contractor shall adhere to the following general guidelines.

1.2.2. Yellow plastic warning tape, buried 12 inches below the surface, indicates underground wiring, anodes, grounding cells, or reference electrodes. The contractor shall replace the warning tape prior to backfilling.

1.2. 3. Welding and replacement of the geo-membrane will be accomplished in accordance with manufacturer's instructions, standard industry practices IAW A.F.T.O.

35El-2-13-l and any federal, state, or local laws that apply. The contractor shall schedule the repair at a time there are no high winds, blowing dust, standing water, or excessive moisture.

However, if ideal conditions are not available due to Florida's damp climate, the contractor shall coordinate with the 1 SOCES AGR and Hurlburt Field Fire and Emergency Services Flight to determine a satisfactory time to accomplish the work.

1.2.4 Regulator Adjustment. The contractor shall adjust regulator pressure as follows:

Burner Location Optimal Flame Height Engine burners Fully engulfed Internal burners 6-8 feet

1.2.5 Labor Rates and Hourly Estimates. The contractor shall provide the AGR a written estimate of labor hours expected to be expended, for each repair, prior to any work commencing, within six (6) hours of site visit. Labor rates are calculated for a Fuel Distribution System Mechanic, as stated in the Unscheduled Repair (LABOR) Wage Determination No. 2005-3033(Rev 15).

1.3. Replacement

1.3.1 The Contractor shall acquire all parts and materials necessary for preventative maintenance and repairs and shall only use original manufacturer or approved equal material/parts, in conjunction with, industry practices IAW A.F.T.O. 35El-2-13-1, local, state, and federal procedures. Written price quotes for both parts and labor shall be provided to the prior to any work commencing and within two (2) business days of site visit. Three (3) written price quotes shall be provided to the AGR CO, by the Contractor, for any part(s) with cost(s) exceeding $2,999.99 prior to any repair work commencing and within two (2) business days of site visit.

1.3.2. Cutout Panel Replacement. The contractor shall remove and replace damaged cutout panels when identified by the AGR as damaged. Panels shall be replaced in accordance with manufacturer's instructions and standard industry practices IAW A.F.T.O. 35El -2-13-1.

1.3.3. Water Pump Replacement. If required, once the AGR verifies, the contractor shall remove and replace the water pump in accordance with manufacturer's instructions and standard industry practices JAW A.F.T.O. 35El-2-13-l and any applicable federal, state, or local laws.

2. STRUCTURAL FIRE TRAINING FACILITY

2.3. Inspection

2.3.2. Propane Tanks. Propane tank service includes but is not limited to visually inspecting relief valves for signs of relieving, checking propane level, checking propane tanks for corrosion, and checking Main Gas Pressure.

2.1.2. Gas Detection Heads. Verify that each head is sending feedback to the gas detection unit.

Verify that there are no faults on the system. Expose each head to an arbitrary gas sample and ensure there is an expected reaction including warnings and alarms. Calibrate Gas Detection Heads IAW manufacturer’s recommendation

2.1.3. Temperature Read-out. Verify that readout is +/- 5% of actual ambient temperature. Verify with a thermocouple simulator that set points trigger correct operation.

2.1.4. Ventilation Fan. Visually inspect fan belt for signs of wear. Visually inspect airflow switch for signs of damage. Visually inspect fan blade(s) for signs of wear. Verify and validate operation status of warnings and alarms.

2.1.5. Fire Place burn pans. Verify that water is above burner sprague in each of the pans (fill as required to ensure conformity with optimal operational status), Visually inspect fireplace, visually inspect burner sprague, visually inspect burner sprague connection.

2.1.6. Electrical Cabinet. Visually inspect the cabinet internally and externally for signs of damage and corrosion. Torque all terminal connections to manufacturer standards. Measure and record readings on all motor lines. Measure and record amperage reading on main electrical feed.

2.1.7. Exposed Pipe Work. Visually inspect pipe for signs of damage and corrosion.

2.1.8. Valve Cabinets. Visually inspect the cabinet internally and externally for signs of damage and corrosion. Replace air filters. Measure and record pilot air pressure. Measure and record combustion air pressure. Verify Combustion air pressure switch is operating properly. Pressure test gas piping and document results.

2.2 Maintenance

2.2.1. Smoke Generators. Check oil (add if required IAW manufacturer’s recommendation). ICS smoke fluid. Flush oil tank. Check internal components for corrosion. Clean nozzle of carbon deposit. Open generator and inspect for oil and heat damage, documenting any findings and ensuring everything is within manufacturer’s guidelines.

2.2.2. Add propane to tanks if level is below acceptable limit.

2.2.3. Remove soot from exhaust duct of ventilation fan.

2.2.4. Emergency Stops. Test each emergency stop under operational conditions.

2.3 Replacement

2.3.1. The contractor shall remove and replace items in accordance with manufacturer’s instructions, industry practices, and local, state, and federal procedures.