SOURCES SOUGHT w scope.pdf

THIS SOURCES SOUGHT IS NOT A NOTICE OF SOLICITATION ISSUANCE. This is a special notice that includes a REQUEST FOR INFORMATION (RFI) issued solely for information and planning purposes; it does not constitute a Request for Quote (RFQ) or Proposal (RFP) or promise to issue a solicitation in the future. This notice does not commit the Government contractually for any services or supplies whatsoever. Responders are advised that the United States Government will not pay for any information or administrative costs incurred in the response to this RFI. Not responding to this RFI does not preclude participation in a future solicitation if one is issued. If a solicitation is released, it may be posted to the System Award Management (SAM) website, but it is not guaranteed, and it is the responsibility of the potential offerors to monitor the Government website for a potential solicitation and additional information pertaining to this requirement.

The proposed project consists of the following: The contractor will provide site uninterruptable power supplies at the Fort Collins WWV/WWVB site for ongoing preventative maintenance and battery replacement in accordance with the statement of work (SOW). This requirement is assigned a NAICS code of 561210 Facilities Support Services with Small Business Administration (SBA) size standard of $47.0 million for the National Institute of Standards and Technology (NIST), Boulder, Colorado.

• In your response, indicate if the assigned NAICS is incorrect in your understanding and recommend an alternate NAICS for the work requirement.

Interest and Capability (to include cut sheets, drawings, previous installation examples, etc.)

shall be limited to 20 pages (Times New Roman, 12 point font, 8-1/2 x 11. Cut sheets and drawings are acceptable as 11 x 17) and submitted via e-mail to the contract specialist listed in this notice.

All correspondence sent via e-mail shall contain a subject line that reads "WWV/WWVB UPS Battery Replacement and Annual Preventative Maintenance Sources Sought". If this subject line is not included, the e-mail may not get through e-mail filters. Filters are designed to delete emails without a subject or with a suspicious subject or attachment. Attachments with files ending in .zip or .exe are not allowable and will be deleted. Ensure only .pdf, .doc, .docx, .xsls, or .xls documents are attached to your e-mail. All other attachments may be deleted.

All responses must reach the point of contact no later than 4:00 PM Mountain on 19 June 2024 and must include the following information: company name; address; phone number, fax number, e-mail address, and business size status for the applicable NAICS. Responses shall not include classified data. Proprietary information, if any, shall be kept to a minimum and MUST BE CLEARLY MARKED. To aid the Government, SEGREGATE proprietary information.

Please be advised that all submissions become Government property and will not be returned.

Questions regarding this notice shall be submitted via e-mail to the point of contact listed in this notice. Questions shall be sent to the point of contact via e-mail ONLY. Verbal or FAX questions are not acceptable, and will not be answered

Responses to all questions will be posted as an amendment to this notice on SAM.gov

DRAFT SCOPE OF WORK

WWV/WWVB UPS BATTERY REPLACEMENT AND ANNUAL PREVENTATIVE

MAINTENANCE

PART 1 - BACKGROUND / OVERVIEW

A. The National Institute of Standards and Technology (NIST) has a requirement whereby the Uninterruptable Power Supplies at the Fort Collins WWV/WWVB site requires ongoing preventative maintenance and battery replacement.

PART 2 - OBJECTIVES

A. The Contractor shall provide maintenance services required to maintain the customer’s

UPS.

PART 3 - SCOPE

GENERAL REQUIREMENTS

A. The Government will be the interface with the building occupants and perform a “first response” role for calls from Government personnel not dealing directly with this project during normal business hours Monday thru Friday. The Contracting Officer’s Representative (COR) will coordinate with the contractor on all activities required throughout the duration of this contract. The contractor will only work with the COR and the Contracting Officer (CO) on all matters pertaining to the contract and the desired result. The contractor will supply and maintain onsite (while work is being performed) a single point of contact which has full authority in all matters concerning this contract.

B. The contractor shall schedule work as to cause the least amount of interference with site operations. Work schedules shall be subject to the approval of the Government. The contractor shall request permission in writing, to interrupt any electrical utility service, a minimum of fourteen calendar days prior to the desired date of interruption and schedule all electrical interruptions on weekends.

C. Many research laboratories operate continually. Any disruption may cause severe loss of valuable information. Prior to any disconnect of power and or shutdown of a system / system component, or the generation of undue vibrations or noise levels, the COR must be notified a minimum of 30 days prior, to ensure each office and / or laboratory occupant(s) affected can be notified prior to the activity if it is determined the activity may disrupt the area so ongoing work is not disrupted. Special arrangements may be necessary prior to work of this nature and will be coordinated through the COR and building occupants.

D. Entrance into laboratories under this contract will be required. If entrance into the area is required, the contractor shall contact the COR or his/her designee a minimum of fourteen days prior, and arrangements with the owner / occupant to ensure work to be performed will not disrupt or damage technical experiments / projects in the specified area will be coordinated. If an emergency callback is required, all scheduling is at the discretion of the

COR.

E. All work shall be in accordance with the attached General Requirements attachment document for detailed information of performing work on the NIST, Boulder site.

REQUIREMENTS

A. UPS Specifications:

a. UPS-A

i. Model: Eaton, model #9355-30

ii. Voltage: 208V, 3 phase, 4 wire.

iii. Power: 30kVA.

iv. Extended Battery Module:

1. Model: Eaton ECB 36

2. VRLA batteries PWHR12120W3FR (36)

b. UPS-B

i. Model: Eaton, model #9355-10.

ii. Voltage: 208V, 3 phase, 4 wire.

iii. Power: 10kVA.

iv. Extended Battery Module:

1. Model: Eaton EBM-96

2. 10 Tray P-106000226

B. Provide the following, at a minimum, in accordance with the following:

a. Service: Include one (1) annual Preventive Maintenance Service per below (i, ii).

i. UPS Full Preventive Maintenance Service

1. Perform a complete visual inspection of observable equipment, including sub-assemblies, wiring harnesses, contacts, cables, and major components.

2. Record all voltage and current meter readings on the display.

3. Check all accessible nuts, bolts, screws, and connectors for tightness and heat discoloration.

4. With customer approval, perform operational test of the system including unit transfer and battery discharge.

5. Calibrate and record all electronics to system specifications.

6. Check or perform Engineering Field Change Notices (FCN) as necessary.

7. Review system performance with customer to address any questions and to schedule any repairs.

ii. Battery / External Battery Cabinet Performance Evaluation

1. Inspect the appearance and cleanliness of the batteries and the surrounding area. Clean normal dirt accumulation (to be done only with battery off-line).

2. Measure and record the total battery float voltage and charging current.

3. Measure and record the overall AC ripple voltage.

4. Measure and record the overall AC ripple current.

5. Visually inspect the battery covers for cracks and leakage.

6. Visually inspect for evidence of corrosion.

7. Measure and record the ambient temperature.

8. Verify the integrity of the battery rack/cabinet.

9. Measure and record 100% of the battery temperatures.

10. Measure and record the float voltage of all cells.

11. Measure and record all internal ohmic readings.

12. Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned.

13. Verify approval for Battery Life program.

14. Re-tighten all battery connections to the battery manufacturer's specifications, if required. Refer to the manufacturer’s literature to determine if re-tightening is required.

15. Measure and record all battery connection resistances in micro-ohms, when applicable.

b. Response Time: Guaranteed 4-hour on-site emergency response, 7 days/week, 24 hours/day.

c. Parts: Include parts coverage, to include filters. Per standard practice, parts not included are capacitors or fan replacements.

d. Batteries: Include parts, labor, disposal, and full battery replacement in Base year of contract.

e. Battery recycling: Include battery recycling as required, with documentation meeting EPA requirements.

f. Labor/Travel: Includes 100% labor and travel coverage 7 days/week, 24 hours/day.

g. Technician Requirements: Performed by factory-trained and authorized Liebert technician equipped with proprietary tools and software.

h. Provide a report of any deficiencies and work performed.

C. Segments of the work may require the shutdown of electrical equipment and be invasive.

The contractor shall closely coordinate with the NIST COR any power shutdown activities. It is crucial power shutdown activities are closely coordinated with the NIST COR and internal customers. Work schedules / milestone plans will be required to ensure NIST internal customers can work around the construction schedule.

D. Deliverable Schedule:

ITEM DELIVERY DUE DATE DELIVER TO WHO

Site Specific Safety Plan After Award and prior to

Construction

COR

Maintenance Coordinate w/ COR COR Findings Report Deliver no more than 30 days after work is complete

COR

PART 4 - INSPECTION, ACCEPTANCE AND TESTING

A. All equipment shall be maintained and tested with consideration to ensure:

a. Minimal disruption to research laboratories and their environmental controls

b. Minimal disruption to building occupants

c. To ensure efficient and safe operation always.

B. An inspection may be conducted without notification to the contractor. If the COR/Inspector documents out of compliance conditions with the specifications, the COR will notify the POC for the contractor clearly detailing the nonconformance.

C. The contractor shall provide back to the COR in writing what they will do to remedy the nonconformance along with a timeframe in which another inspection can be scheduled to review the specific condition.

PART 5 - PLACE OF PERFORMANCE

A. All work shall be performed at the Fort Collins site, located at 2000 E Co Rd 58, Fort Collins, CO 80524. Access to the site shall be granted to the contractor for the entire period of performance of this contract. The day-today supervision and direct control over the work performed by the on-site contractor personnel will be the sole responsibility of the contractor.

PART 6 - PERIOD OF PERFORMANCE

A. The full scope of the project shall be completed within 360 days.

B. Provide NIST hours of operation for access to perform work or provide that it is within the General Requirements attachment.

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