SOURCES SOUGHT w scope.pdf

UNITED STATES DEPARTMENT OF COMMERCE

National Institute of Standards and Technology Acquisition Management Division 325 Broadway, MS 164 Boulder, CO 80305-3328

TABLE OF CONTENTS

# DESCRIPTION PAGE #

1 Sources Sought Notice 2 2 DRAFT Statement of Work (SOW) 3 - 8

National Institute of Standards and Technology Acquisition Management Division 325 Broadway, MS 164 Boulder, CO 80305-3328

THIS SOURCES SOUGHT IS NOT A NOTICE OF SOLICITATION ISSUANCE. This is a special notice that includes a REQUEST FOR INFORMATION (RFI) issued solely for information and planning purposes; it does not constitute a Request for Quote (RFQ) or Proposal (RFP) or promise to issue a solicitation in the future. This notice does not commit the Government contractually for any services or supplies whatsoever. Responders are advised that the United States Government will not pay for any information or administrative costs incurred in the response to this RFI. Not responding to this RFI does not preclude participation in a future solicitation if one is issued. If a solicitation is released, it may be posted to the System Award Management (SAM) website, but it is not guaranteed, and it is the responsibility of the potential offerors to monitor the Government website for potential solicitation and additional information pertaining to this requirement.

The proposed project consists of the following: The contractor will provide maintenance services required to maintain NIST owned generators, and automatic transfer switches to equipment located on the NIST Boulder campus, CO; Fort Collins Radio Station, CO; and Kauai Radio Station, HI for a one (1) year base year, and for four (4) optional one-year periods. This requirement is assigned to NAICS code of 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with the Small Business Administration (SBA) size standard of $12.5 million for the National Institute of Standards and Technology (NIST), Boulder, Colorado. Please make recommendations if this selection is not appropriate in your opinion.

Submit Interest and Capability (to include cut sheets, drawings, previous installation examples, etc.) shall be limited to 20 pages (Times New Roman, 12-point font, 8-1/2 x 11. Cut sheets and drawings are acceptable as 11 x 17) and submitted via e-mail to the contract specialist listed in this notice.

All correspondence sent via e-mail shall contain a subject line that reads "Source Sought:

Generator and ATS Preventative Maintenance". If this subject line is not included, the e-mail may not get through e-mail filters. Filters are designed to delete emails without a subject or with a suspicious subject or attachment. Attachments with files ending in .zip or .exe are not allowable and will be deleted. Ensure only .pdf, .doc, .docx, .xsls, or .xls documents are attached to your e-mail. All other attachments may be deleted.

All responses must reach the point of contact no later than 10:00 AM (MT) on May 26, 2026, and must include the following information: company name; UEI, address; phone number, fax number, e-mail address, and business size status for the applicable NAICS. Responses shall not include classified data. Proprietary information, if any, shall be kept to a minimum and MUST BE CLEARLY MARKED. To aid the Government, SEGREGATE proprietary information.

Please be advised that all submissions become Government property and will not be returned.

Questions regarding this notice shall be submitted via e-mail to the point of contact listed in this notice. Questions shall be sent to the point of contact via e-mail ONLY. Verbal or FAX questions are not acceptable, and will not be answered

National Institute of Standards and Technology Acquisition Management Division 325 Broadway, MS 164 Boulder, CO 80305-3328

DRAFT STATEMENT OF WORK

Generator and Automatic Transfer Switch Preventative Maintenance

NATIONAL INSTITUTE OF STANDARDS & TECHNOLOGY

United States Department of Commerce

325 Broadway Boulder, CO 80305

April 17, 2026

I. BACKGROUND INFORMATION

The National Institute of Standards and Technology Facility Maintenance Division Boulder (FMD-B) require services to perform preventative maintenance and repair of generators and automatic transfer switches at NIST locations in Boulder, Fort Collins Radio Station, and Kauai Radio Station.

II. PURPOSE

The Contractor shall provide maintenance services required to maintain NIST Owned Generators and Automatic Transfer Switches. The work is to be performed in accordance with this Statement of Work (SOW).

II. SPECIAL REQUIREMENTS

2.1.1 Pre-proposal site visit required.

2.1.2 Coordination of daily vehicle traffic lane shutdowns for the maintenance work with the COR.

2.1.3 Post-award meeting required

2.1.4 Provide repairs as separate line item in proposal

PLACE OF PERFORMANCE

The project is to be performed on the NIST Boulder campus, FT Collins Radio Station, and Kauai Radio Station.

REGULAR BUSINESS HOURS

See Attachment 1 - NIST Boulder General Contractor Requirements – Rev C, included in the contract for information on rules and requirements of performing work on the National Institute of Standards and Technology (NIST) sites in Boulder and Ft. Collins, Colorado.

PERIOD OF PERFORMANCE

The Project will consist of one (1) base performance year and four (4) optional performance years.

National Institute of Standards and Technology Acquisition Management Division 325 Broadway, MS 164 Boulder, CO 80305-3328

III. SPECIFIC REQUIREMENTS

The contractor is responsible for the following:

1. Performing the work as described in this SOW.

2. Performing a site walk to fully understand the work required and the local conditions

3. Preparing and following a site-specific safety plan to be reviewed and accepted by

NIST Safety Staff.

4. Performing a daily Job Hazard Analysis (JHA) for maintenance activities.

5. Coordinating all work with the Contracting Officer’s Representative (COR)

Task 1 – Summary of the Work

1.3.1. General

1.3.1.1. Preventative maintenance and management shall include, but is not limited to the following:

1.3.1.2. Provide all labor, furnish and install materials, equipment and supplies to accomplish the preventative maintenance in accordance with the Performance Work Statement.

1.3.1.3. Delivery Schedule: This project must be completed 365 calendar days after NTP. With initial proposal and prior to commencement of work, the contractor must provide a proposed PM schedule to the COR for acceptance. Final schedule shall be agreed upon after NTP at post-award meeting.

1.3.1.4. Provide maintenance management and field supervision throughout the project duration.

1.3.1.5. Contractor must be familiar with the work required and local conditions affecting the work.

1.3.1.6. Ensure that the safety of the project is a top priority. Submit a site-specific safety plan with project proposal prior to commencement of work to the COR for acceptance.

1.3.1.7. Ensure due diligence and timely delivery of the project.

1.3.1.8. Correct errors and deficiencies in the series provided.

1.3.1.9. Cooperate with NIST Police and Security regarding site security. Contractor is responsible for ensuring its personnel meet all site access requirements. Provide a list of all anticipated employees at least two weeks in advance of their arrival. All employees must fill out

National Institute of Standards and Technology Acquisition Management Division 325 Broadway, MS 164 Boulder, CO 80305-3328 specified background check forms for review by NIST Security before security badges will be issued. These forms will be typed.

1.3.1.10. Maintain a record set of all inspections, or other authorizations necessary for the work to proceed.

1.3.1.11. If “Hot Work” will be performed the contractor must pull a hot work permit through the COR twenty-four (24) hours in advance of beginning associated work.

1.3.1.12. Notify the COR of the work progress.

1.3.1.13. The contractor is responsible for correcting any damage caused to the NIST Boulder side and field sites as a result of their maintenance work and returning the site to previous conditions at no cost to the Government.

1.3.1.14. The contractor shall perform clean-up of work areas after preventative maintenance is completed.

1.3.1.15. Contractor is responsible for scheduling work.

1.3.1.16. See COR for any conflicts associated with this Performance Work Statement, drawing and any appendixes.

1.3.2. Specification Section

1.3.2.1. The Contractor shall provide all labor, supervision, materials, tools, and equipment necessary to perform preventive maintenance and repair services for the National Institute of Standards and Technology (NIST) emergency generators and automatic transfer switches (ATS). The equipment covered under this Contract, along with the specific tasks to be performed, are identified in the Job Plans for Generators and Automatic Transfer Switches, which is hereby incorporated by reference. The required services shall include, but are not limited to, manufacturer-recommended preventive maintenance, diagnostic troubleshooting, routine repairs, and emergency repair services as needed to ensure continuous and reliable operation of the equipment. This Contract currently includes a total of sixteen (16) emergency generators and sixteen (16) automatic transfer switches. The generators vary in size, manufacturer, and kilowatt (kW) rating, and the Contractor shall be responsible for servicing all equipment in accordance with applicable manufacturer specifications and industry standards.

1.3.2.2. Pursuant to the requirements outlined in the Job Plans for Generators and Automatic Transfer Switches, the Contractor shall furnish the Government with a preventive maintenance schedule. The schedule shall, at a minimum, include the following information:

equipment identification, specific task to be performed, scheduled date for each task, and estimated duration for completion of each task. All preventive maintenance activities shall be

National Institute of Standards and Technology Acquisition Management Division 325 Broadway, MS 164 Boulder, CO 80305-3328 performed in accordance with the approved schedule and completed in a timely manner, consistent with the frequencies and intervals specified for each task in the Job Plans.

1.3.2.3. The Job Plans and Equipment List, which includes the location of each piece of equipment, are attached hereto as Attachment 1 (Annual Job Plan), Attachment 1A (Semi Annual Job Plan), Attachment 2 (Five Year ATS Inspection Job Plan), Attachment 3 (Load Bank Testing), Attachment 4 (Equipment List), and Attachment 5 (Contract List). NIST shall provide the Contractor with a list of all generators, which shall include, at a minimum, the model, manufacturer, and serial number for each generator.

1.3.2.4. A line item CLIN for repair, rental, and replacement is established under this Contract. Funding for this CLIN is provided; however, work under this CLIN is not guaranteed to the Contractor. Upon identification of a required repair, the Contracting Officer’s Representative (COR) shall request a quote from the Contractor to perform the necessary repair(s). The COR shall submit the completed quote, verification of available funds, and a Work Order Approval package to the Contracting Officer (CO). No repair work shall commence until written approval is received from the CO. All labor performed under this CLIN shall be compensated in accordance with the rates established in this Contract. The Government reserves the right to separately procure any repairs it determines to be outside the scope of this Contract, beyond the Contractor’s capabilities, and/or if the submitted pricing exceeds the Government’s cost estimate.

1.3.2.5. NIST operates various generators of differing brands and sizes. The Contractor shall perform one (1) semi-annual (six-month) and one (1) annual preventive maintenance service on generators located at the following sites: Fort Collins, Colorado at the WWVB and WWV radio stations, NIST Boulder Campus, and the Kauai radio station site. The specific generators to be serviced, including location and applicable preventive maintenance requirements, are identified in Attachment 4, “EMG Equipment List,” which is incorporated herein by reference.

1.3.2.6. NIST shall provide the Contractor with an asset list of all generators, automatic transfer switches, and associated Job Plans. Annual preventive maintenance on the sixteen

(16) generators shall be scheduled to commence on the first working day of the month, as determined by NIST. The Contractor shall complete all preventive maintenance for that month by the last day of the month in which the preventive maintenance was issued. All maintenance checklists, including those generated from annual preventive maintenance and semi-annual operational testing, shall be submitted to the Contracting Officer’s Representative (COR) within fourteen (14) calendar days following completion of the respective maintenance or testing activities.

1.3.2.7. The Contractor shall promptly report to the Contracting Officer’s Representative (COR) any deficiencies identified during preventive maintenance activities. The COR shall

National Institute of Standards and Technology Acquisition Management Division 325 Broadway, MS 164 Boulder, CO 80305-3328 determine whether such deficiencies are to be corrected by the Contractor, by Government personnel, or by another subcontractor. For deficiencies assigned to the Contractor, the COR shall request an itemized quote. The quote shall include, at a minimum, the cost of materials, estimated labor hours, applicable labor rates, and any additional charges, including but not limited to mileage or other miscellaneous expenses. No corrective work shall commence without prior approval from the Contracting Officer.

INSEPECTIONS & ACEPTANCE

In addition to the inspection and acceptance terms articulated in the specific FAR clause that allows the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

IV. REQUIREMENTS FOR CONTRACTOR PERSONNEL

SAFETY: The Contractor employee must be responsible for knowing and complying with Attachment 1 - NIST Boulder General Contractor Requirements – Rev C, included in the contract for information on rules and requirements of performing work on the National Institute of Standards and Technology (NIST) sites in Boulder and Ft. Collins, Colorado.

SECURITY: See Attachment 1 - NIST Boulder General Contractor Requirements – Rev C, included in the contract for information on rules and requirements of performing work on the National Institute of Standards and Technology (NIST) sites in Boulder and Ft. Collins, Colorado.

IDENTIFICATION BADGES: The Contractor employee must be responsible for knowing and complying with Attachment 1 - NIST Boulder General Contractor Requirements – Rev C, included in the contract for information on rules and requirements of performing work on the National Institute of Standards and Technology (NIST) sites in Boulder and Ft. Collins, Colorado.

REFERENCE STANDARDS

The Contractor shall, without addition expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

V. SCHEDULE OF DELIVERABLES

Deliverable

Number Description Format Due Date

Quantity

National Institute of Standards and Technology Acquisition Management Division 325 Broadway, MS 164 Boulder, CO 80305-3328

1 Final Schedule Microsoft Project After Award and prior to Service

2 Site-Specific Safety Plan

PDF After Award and prior to Service

3 JHA PDF Before Maintenance

Begins

4 Preventative Maintenance

Records

PDF 14 Days After Work Is

Completed

STANDARDS OF ACCEPTANCE: See Attachment 1 - NIST Boulder General Contractor Requirements – Rev C, included in the contract for information on rules and requirements of performing work on the National Institute of Standards and Technology (NIST) sites in Boulder, Ft. Collins, Colorado, and Kauai, Hawaii.

VI. ATTACHMENTS:

1. Attachment 1 Annual Job Plan

2. Attachment 1A Semi-Annual Job Plan

3. Attachment 2 Five Year ATS Job Plan

4. Attachment 3 Load Bank Test Job Plan

5. Attachment 4 EMG Equipment List

6. Attachment 5 EMG Contract List

7. NIST Boulder General Contractor Requirements - Rev C

8. Site Specific Safety Plan Checklist

9. NIST Release of Claims