Sources-Sought-Technical-Description-Services.pdf

Version – July 2015

SOURCES SOUGHT TECHNICAL DESCRIPTION FOR SERVICES

INTRODUCTION

The U.S. Army, 411th Contracting Support Brigade, RCO Daegu is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for the annual maintenance services for firefighting aerial ladder in South Korea.

PLACE OF PERFORMANCE

Location % of On-Site Government

Camp Humphreys, Pyongtaek Camp Henry, Waegwan Camp Carroll, Daegu USAG Yongsan, Seoul

100%

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS

IS NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES

NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE

NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO

AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS

ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPPONSES

WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO

THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE

REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF

ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED

ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE

RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR

ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

The U.S. Government desires to procure of the annual inspection, maintainance, and test for the aerial ladder trucks.

- Descretion of Services o Scope of Work

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform operational tests and inspections on Aerial devices.

The Contractor shall provide services for testing and inspection on the aerial ladders. The contractor shall develop a four-part integral phase testing and inspection regiment to ensure that the aerial firefighting equipment being used by the Government (Fire and Emergency Services, Fire Station, Yongsan, Humphreys, Daegu, Camp Carroll) is safe and reliable while responding to emergency situations. The Contractor shall perform required services in strict compliance with the National Fire Protection Association (NFPA) 1911 Section 22 and all other terms and conditions contained herein

Tasks Visual Inspection o The contractor shall examine each aerial device for compliance with the manufacturer’s guidelines along with the National Fire Protection Association standards. Visual inspection of the equipment is intended to detect visible defects, damage, or improperly secured parts. The visual inspection shall be conducted prior to any operational or load testing and shall be carried out in a systematic sequence with proper attention to detail.

STD: Compliance with the manufacturer’s guidelines along with the National Fire Protection Association standards.

AQL: 100% Compliant Non-Destructive Tests o The contractor shall use non-destructive testing methods to detect defects that are sub-surface in nature and not detectable in the visual inspection. All test procedures shall be consistent with ASTM E 1316, Standard Terminology for Nondestructive Examinations. The non-destructive tests will consist of:

(1) Magnetic Particle Inspection

(2) Eddy Current Inspection

(3) Ultrasonic Inspection

(4) Thickness Tests.

o STD: Consisent with ASTM-E-1316, Standard Terminology for Nondestructive Examinations ASNT CP-189 o AQL: 100% Compliant Operational Tests o The contractor shall perform operational tests to determine whether the hydraulic system, safety systems, and structural mechanisms are operating in a normal manner. Placed on a hard level surface, the aerial apparatus is taken through a sequence of operational cycles. Any abnormal condition will be noted.

IAW NFPA 1911, 22.8.2 - 22.8.11. Some Areas of Inspection are as follows:

- Turntables and Controls

- Torque Box (when applicable)

- Suspension

- Tractor – Drawn Components (when applicable)

- Platforms and Controls

- Ladder Section Components

- Boom Components

- Complete Hydraulic Systems

- Interlock and Safety Systems o (a) STD: National Fire Protection Association standards 1911

AQL: 100% Compliant Functional Tests o The contractor shall check the controls, bearings, pins, bushings, cylinders, holding valves, ladder extension cables, platform leveling mechanisms, outriggers, and waterways. The contractor shall inspect for worn swing bearings/gear boxes, worn pins/bushings, and loose bolts that are critical to the operation of the aerial device.

o Tests and Measurements Include:

- Alignment

- Cylinder and Winch Drift

- Level Measurements

- Thickness and Corrosion

- Timing Test

- Rotation Bearing Tolerance

- Hydraulic System Analysis

- Hydraulic Oil Analysis

- Engine Oil Analysis (if needed)

(a) STD: National Fire Protection Association standards 1911

AQL: 100%

- Contractor Qualification o The Contractor shall be able to meet ten (10) listed standards and codes used in manufacturing and testing of Aerial Device Equipment.

National Fire Protection Association (NFPA) American Society of Nondestructive Testing (ASNT) American Society of Mechanical Engineering (ASME) American Society for Testing and Materials (ASTM) Occupational Safety and Health Administration (OSHA) International Association of Fire Fighters (IAFF) American National Standards Institute (ANSI) Society of Automotive Engineer (SAE) American Welding Society (AWS) Department of Industrial Safety (DIS)

REQUIRED CAPABILITIES

The Contractor shall provide inspection, maintainance, and test services in support of the areas specified in Program Background (above).

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES

STATEMENT)

Interested parties are requested to submit a capabilities statement of no more than ten

(10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 01:00 pm, KST, 21 June 2024. All responses under this Sources Sought Notice must be e-mailed to jungho.hong.civ@army.mil.

This documentation must address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

The estimated period of performance consists of base year plus 4 options with performance commencing in September 2024. Specifics regarding the number of option periods will be provided in the solicitation.

The contract type is anticipated to be firm-fixed price.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Jungho Hong, in either Microsoft Word or Portable Document Format (PDF), via email jungho.hong.civ@army.mil.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.