Sources Sought TCE - HR.docx

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or request for proposal and no contract or purchase order will be awarded from this notice. There is no solicitation available at this time. Military Sealift Command, Norfolk, is seeking eligible businesses to perform and deliver the following lodging and transportation services at MSC Training Center East Hampton Roads (TC-E HR), located at Building 650, 667 Monroe Avenue, Fort Eustis, VA 23604.

The Contractor shall provide lodging and transportation, as specified herein, to the authorized Civil Service Mariners (CIVMARs) assigned to the Military Sealift Command (MSC). The Contractor shall furnish necessary facilities including furniture, equipment and supplies. Such facilities shall be located within a twenty-five mile driving radius of MSC Training Center East Hampton Roads (TC-E HR), located at Building 650, 667 Monroe Avenue, Fort Eustis, VA 23604, using www.mapquest.com AND excludes any hotel separated from Ft Eustis VA by a tunnel. Transportation to and from the contractor’s lodging facility and MSC TC-E HR will be provided by the contractor. The commute time to the training facility from each hotel (primary and each overflow) must not exceed one hour each way during normal peak traffic hours.

The primary lodging facility must be rated by the American Automobile Association (AAA) and must meet or exceed the three Diamond hotel rating from AAA. In addition to the primary facility, the contractor must have a minimum of two (2) overflow hotels that are rated by AAA and meet or exceed the AAA three Diamond hotel rating. The overflow hotels may be at different locations, however, each facility shall be located within the mileage/commute requirements stated above and shall provide the same or lower room-night rate as the primary lodging facility. The contractor shall not lodge CIVMARs under the contract at a hotel facility that is under renovation and/or undergoing a major construction project. The lodging facility must be within 1/8 mile distance of a public transportation designated stop OR the lodging facility must provide transportation to/from the nearest public transportation designated stop with set schedule OR the lodging facility must provide round trip shuttle service comparable to that of public transportation within a five mile driving radius with set schedule. The primary facility shall provide lodging to the majority (greater than 50%) of the authorized CIVMARs at all times. The overflow facilities will only be used when the primary lodging facility exceeds its capacity.

Based on previous history, the room nights will vary with an estimated average of 50 rooms per night, to as many as 110 rooms per night. The quantities of single rooms actually occupied for lodging on any one day may vary depending upon the fluctuating number of CIVMARs awaiting assignment or attending training. The length of a CIVMARs stay varies. Each authorized CIVMAR shall be entitled to a single room. The authorized CIVMARs will remain in the same facility from the day they check in until they check out with the exception of those moves at the request of the MSC Point of Contact (POC) based on availability of the contractor.

The Government anticipates a period of performance with a one (1) base year and four (4) 1-year option periods commencing on or about October 2021.

The appropriate NAICS Code is 721110. Again, THIS IS NOT A REQUEST FOR QUOTE OR PROPOSAL. This is a market research tool used to determine the availability and adequacy of potential business sources prior to determining the method of acquisition and issuance of an award. The Government is not obligated to and will not pay for any information received from potential sources as a result of this synopsis.

It is requested that interested businesses submit a brief capabilities package demonstrating ability to provide the requested services. Submission of a capabilities package is not a prerequisite to any potential future offerings, but participation will assist the Government in tailoring requirement to be consistent with industry. This document shall address, as a minimum the following:

(a) Company profile to include number of employees, office location(s), DUNS number, and CAGE Code

(b) Point of contact, telephone number, fax number, address, and email address (if available)

(c) Small business standing (i.e., large or small business, if small business, the specific category/NAICS of small business).

(e) Answers to the following questions:

1. Do the primary and alternate property(s) have safe deposit boxes IN the hotel rooms, vice just at front desk?

2. Does the property provide dining facilities for breakfast, lunch, and dinner or dining facilities within one half of a mile from the primary and each of the overflow hotels, including quick service restaurants and/or full service restaurants?

3. Does the hotel have an American Automobile Association (AAA) rating of three (3) or more?

4. Does the hotel allow free parking?

5. All properties must be willing to supply a refrigerator and microwave for each room housing a CIVMAR. Will all three of the properties be able to do this?

6. What is the location of your nearest public transportation stop?

7. How many coin operated washers and dryers onsite?

8. Do you provide free, functional Internet connection in each room?

9. Could the property provide transportation on a daily basis between the training center and hotel?

10. Vendors will need to be registered in the SAM database (http://www.sam.gov).

RESPONSES ARE DUE on Friday 1 May 2018 by 1:00 PM Eastern Standard Time. Responses shall be sent via email to the following address: efrem.mason@navy.mil. Questions or comments regarding this notice may be addressed to Efrem Mason at the above email address or via phone at 757-443-5964.