Sources Sought Synopsis The purpose of this Sources Sought Synopsis is to assist in our decision-making process for a service procurement. This is not a solicitation, nor a request for quotes or proposals. Responses to this sources sought synopsis will be used by the Government to make appropriate acquisition decisions.

The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award of a contract, nor does it restrict the Government to a particular acquisition approach.

The Department of Veterans Affairs, Network Contracting Office (NCO) 21, is conducting market research to identify potential vendors with economic status of Service-Disabled Veteran-Owned, Veteran-Owned, and other Small Businesses that can provide the general requirements below.

GENERAL REQUIREMENTS

Contractor will provide residential care including care for Acts of Daily Living (ADL) and Independent Acts of Daily Living (IADL) care for Veterans and must have an Adult and Senior Care Facility license (Residential Care Facility for the Elderly “RCFE”) in the State of CA to provide ADL and IADL care. The program will also provide case management services to homeless Veterans in order to assist them to improve their income, health care, and access to long term permanent housing. The program residential facility must be located in Contra Costa, Solano, Yolo, Sacramento and West Placer Counties in California (See PWS Addendum 1 Zip Codes). The program will provide each Veteran room & board, private or shared bathroom and common area. This contract will be for between 1 and 5 beds, starting with 4 beds, for men and women. The program should have a minimum establishment of one-year in the required zip codes.

Place of Performance: Company’s facility within specified Zip Codes. See attachment “PWS Addendum 1 Zip Codes”

Period of Performance: The intended period of performance will be for 5 years, which may approximately begin around September 30, 2026.

RESPONSE METHOD

Responsible vendors are encouraged to submit a response to this sources sought synopsis.

Any inquiries are to be made in writing to the point of contact, Emily Trinh, Contract Specialist.

Responses shall be sent to the below email by the specified due date and time.

· Email: Emily.Trinh@va.gov

· Response Due Date: May 15, 2026 12:00PM PST

· Email Subject Line: SAM – Licensed Adult Care Facility

In response to this sources sought synopsis, please complete the information below.

1. Company Information Company Name

Company Address

Point of Contact Name

Phone Number

Email Address

Unique Entity Identifier (UEI)

☐ Small Business ☐ Emerging Small Business ☐ Small Disadvantaged Business ☐ Certified under Section 8(a) of the Small Business Act ☐ HubZone ☐ Woman Owned ☐ Certified Service-Disabled Veteran Owned Small in veterans.certify.sba.gov ☐ Certified Veteran Owned Small Business in veterans.certify.sba.gov ☐ Large Business ☐ Other:____________

2. Location: Has the facility been in Contra Costa, Solano, Yolo, or Sacramento Counties for at least one year. Address?

3. Provide the company’s Adult and Senior Care Facility License to operate in the State of CA. (ie License number and effective date)

4. Does the facility have experience assisting residents with ADLs and IADLs, including for those who are incontinent and need assistance in transferring.

5. Location/Transportation: Does the agency assist their residents in identifying public transportation options or provide transportation to appointments?

6. Does your facility have staff and residents (men and women) currently?

7. Would you be willing to have Veterans stay 90 days, with the possibility of extending that stay while they identify a permanent residence?

8. Do you provide three meals a day?

9. Do you provide case management services that include helping residents get income, identification paperwork, housing applications, assistance getting them access to their accounts, and discharge planning?

10. How does your agency manage behavioral issues for people that have drug and alcohol use?

11. What are your criteria for admission? Are there any age restrictions? Does your agency accept people with a sex offense criminal record?

12. Do you have experience serving Veterans and coordinating with the VA?

13. Do you have experience working with formally homeless individuals?

14. Does your agency have staff on-site 24 hours a day?

15. Do you have the capacity to admit 1 to 5 Veterans (starting with 4) under a VA contract? How many bedrooms are available at your facility or facilities?

16. Is the facility wheelchair accessible?

17. Do you have any plans for remodeling or pausing operations after September 30th of 2026?

18. Are you a non-profit, for-profit small business, veteran owned small business, county government dept, or other?

19. Would you be willing to charge a daily rate to be paid monthly? For example, if a veteran only stays 17 days, you would only bill for 17 days at the end of the month.

20. What are standard/customary practices for providing emergency housing services at a licensed residential care facility for the elderly (RCFE)?

21. To meet the requirement, does the company plan on subcontracting? If yes, please indicate what actions the company will perform as the prime vendor and what actions the subcontractor will perform.

☐ No, our company plans to self-perform.

☐ Yes, our companies will utilize subcontractors

22. Identify the estimate pricing for the below requirement. This is NOT a request for quote. This is a request for pricing information for market research purposes only.

22.1. Does the performance work statement contain sufficient information to provide estimate pricing? If not, what information is needed to ensure companies can accurately price the services.

22.2. Note: Veterans may have varying needs.

23. Additional comments regarding performance work statement, industry practices, etc.

Before responding, please carefully read and consider the following:

1. As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” See FAR 52.219-14 available in full text at https://www.acquisition.gov/far/part-52

2. The Service Contract Act will apply.

3. Invoices will only be accepted on a monthly basis. Weekly invoices will not be accepted.

4. All vendors who provide goods or services to the United States Federal Government must be registered in the System for Award Management at www.sam.gov.

5. Please see the attached DRAFT performance work statement for further details.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with RFO 15.101(c), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.