Sources Sought Synopsis Notice - Mail Relay.pdf

DEPARTMENT OF COMMERCE SHARED SERVICES PROCUREMENT OFFICE

Shared Services Procurement Office

Office of Solution and Service Delivery (OSSD) Office of the Chief Information Officer (OCIO) for

Mail Relay

Sources Sought Synopsis Notice

I. Disclaimer

THIS IS A SOURCES SOUGHT ONLY. This Sources Sought does NOT constitute a Request for Proposal and is not to be construed as a commitment, implied or otherwise, by the Government that a procurement action will be issued. Response to this notice is not a request to be added to a bidders list or to receive a copy of a solicitation. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of the submission of the requested information. No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests. Responses to this Sources Sought may be considered in the future determination of an appropriate acquisition strategy for the program. The Government may not respond to any specific questions or comments submitted in response to this RFI or information provided as a result of this request. Any information submitted by respondents as a result of this notice is strictly voluntary. Not responding to this Sources Sought does not preclude participation in any future solicitation, if any is issued.

It is a market research tool being used to determine potential and eligible business firms that can provide the product described herein prior to determining the method of acquisition.

The Office of the Chief Information Officer seeks information on vendors that can provide a Software as a Service (SaaS) Mail Relay solution per the specifications attached herein.

II. Background

The Department of Commerce (DOC), Office of the Chief Information Officer (OCIO), is conducting market research to identify SaaS Mail Relay solutions capable of controlling access using IP-based whitelisting only. The solution must support secure outbound mail handling across multiple DOC-owned domains. The Department’s current outbound email environment operates with a peak load of 10,000 emails per hour, an average message size of 220 KB, and a total monthly volume of approximately 250,000 emails.

III. Required Capabilities

Vendors must demonstrate the ability to meet all of the following requirements:

• Ability to DKIM-sign all outbound mail from multiple mail domains

• Ability to perform inbound and outbound mail hygiene functions

• Ability to perform data loss prevention scanning on outbound email

• Must not require SMTP authentication

• Must support IP-based whitelisting only

• Must be FedRAMP authorized

IV. Submission Details – Responses should include:

1) Business name and address

2) Name of company representative and their business title

3) Company Business Size and Small Business Socio-economic status (if small)

4) CAGE Code

5) Capability Statement addressing each of the requirements above.

6) Any additional relevant technical details supporting the capabilities.

Interested firms interested in this market survey must provide a capability statement demonstrating their experience, skills and capability to fulfill the Government’s requirements. The capability statement shall be in sufficient enough detail, but not exceed 5 pages TOTAL, so that the Government can determine the capability of your firm to provide the required capabilities mentioned above. This page count includes tables, graphs, etc.

Only electronic copies of capabilities to the requirement indicated in the Sources Sought Synopsis will be accepted and should be emailed to Dgreen@doc.gov. The e-mail shall contain the following subject line:

Response to Sources Sought – Mail Relay.

All interested Contractors should submit their responses on November 20, 2026.

Late responses will not be considered in the market research process.

mailto:Dgreen@doc.gov