Sources Sought Synopsis_Flexible Spending Account_OCC.pdf

Sources Sought Synopsis Office of the Comptroller of the Currency

Per Federal Acquisition Regulation (FAR) 5.201(c), Synopses of Proposed Contract Actions and section 10.0001, Policy (Market Research), the Office of the Comptroller of the Currency (OCC) publicizes this sources sought synopsis. This is not a solicitation announcement. The OCC issues this notification for the purpose of identifying capable and qualified sources in the commercial marketplace to perform the requirements herein described. Moreover, the OCC seeks to assess whether this requirement can be met, in total or in part, for exclusive competitive participation, by small business, 8(a) participants, HUBZone small business concerns, service-disabled veteran-owned small business (SDVOSB) concerns eligible under the SDVOSB Program, and economically disadvantaged women-owned small business (EDWOSB) concerns and women-owned small business (WOSB) concerns eligible under the WOSB Program. The Government invites the submission of responses to this notice from all qualified vendors and interested parties. The Government will not reimburse for any information received from any entity responding to this sources sought synopsis. The Government neither intends to provide responses to any received submissions, nor respond to any follow up inquiries from vendors.

The Government does not commit to purchase of any items submitted to it for consideration as part of its market research efforts. The requirements herein described are subject to cancellation or change without notice.

Summary of the Government’s Requirements

The OCC has a requirement for a qualified and responsible Contractor to administer its Flexible Spending Account (FSA) program for its employees. The Contractor must administer the OCC’s Plan in accordance with Section 125 of the IRS Code and Section 132 of the Internal Revenue Service (IRS) Code. The Contractor should demonstrate its capabilities in the following areas that are expected to comprise the agency’s FSA management administration program:

• Web-based on-line enrollment

• Dedicated Plan Administrator

• Participant account inquiry via the Internet

• Non-discrimination testing services

• Direct Debit Card for the Health Care FSA only

• Electronic claims submission

• Communication materials

• Administrative Operating manual

The Government anticipates a five-year contract with an effective start date of 01/01/2026. The Government anticipates structuring the contract to include a 12-month base period and four (4) 12-month options. The Government expects that any contract it awards to fulfill these requirements would be on a firm fixed price basis. The number of employees at the OCC participating in the FSA program varies from year-to-year depending on a variety of factors.

Please see the attached Draft Requirements Statement for a more comprehensive description of the Government’s requirements as they are currently known.

This notice is issued solely for information and planning purposes – it does not constitute a request for quotation (RFQ), invitation for bid (IFB), request for proposal (RFP), or a promise to issue any type of solicitation. This notice does not commit the OCC to contract for any supply or service. Furthermore, Sources Sought Synopsis Office of the Comptroller of the Currency the OCC does not seek quotes, bids, or proposals at this time and will not accept unsolicited proposals in response to this SSS. The OCC will not pay for any information or administrative costs incurred in response to this SSS. Submittals will not be returned to the responder.

Not responding to this notice does not preclude participation in any future solicitation for these requirements, if one is issued.

The anticipated North American Industry Classification System (NAICS) code(s) is: 541611 - Administrative Management and General Management Consulting Services, having a small business size standard of $24.5M.

In response, please provide the following information:

1. Name of the firm, point of contact, phone number, email address, unique entity identifier (UEI) , commercial and government entity (CAGE) code, current status of its System for Award Management (SAM.gov) registration, a statement regarding its small business status, including any particular socio-economic status(es)

2. Identify whether your firm is interested in competing for this requirement as a prime contractor. Identify subcontracting, joint ventures or teaming arrangements that might be pursued, if any.

3. Information in sufficient detail demonstrating the vendor’s capabilities, including, as might be available, any history of related experience on work similar in size, scope and complexity. The Government encourages responding vendors to provide pertinent details, including the period of performance for the work, whether their contract is active or expired, and noting any Governmental work on related requirements. Vendors may also provide statements of relevant certificates that might reinforce their capabilities statements.

4. Estimates of prices to perform the services herein described. The Government intends to use such submitted estimates strictly for market research purposes, that is, creating an Independent Government Cost Estimate.

Responses to this SSS must be e-mailed to the Contract Specialist, Patrick Reil at patrick.reil@occ.treas.gov and carbon copied to Sean Frey, Contracting Officer, sean.frey@occ.treas.gov, no later than 30 December 2024 at 5:00 p.m. Eastern Standard Time.

Responses should be limited to not more than three (3) pages. The OCC continues to conduct market research that might contribute to its decision making as to the most appropriate procurement strategies for these requirements as known at the time of this notice’s publication. The Government intends to use information gathered as a result of this synopsis to improve its acquisition planning. The Government does not guarantee a response to any vendor or interested party that submits information in response to this synopsis. However, the Government reserves the right to follow-up with any vendor for additional information, as it deems useful in its market research and planning.

mailto:patrick.reil@occ.treas.gov mailto:sean.frey@occ.treas.gov