Sources Sought Synopsis.pdf

Sources Sought Synopsis

REQUIREMENT DESCRIPTION:

The 76th Propulsion Maintenance Group (PMXG) and 76th Commodi�es Maintenance Group (CMXG) has a brand name requirement for the procurement of Starrag and Starrag subsidiary, Berthiez, 5 & 6-axis machining centers, ver�cal cylindrical grinders, ver�cal turning lathes and Flexible Manufacturing System (FMS). Models sought are STC1250, 1250MT, 1250/170, 1250MT/170, STC1250X; STC1000, 1000/MT; STC1800, 1800MT, 1800/170, 1800MT/170;

Ecospeed F1540; RVU 1100/100, 1350/125, 2800/250; and TVU 1400/100F. With the excep�on of the Ecospeed F1540, all models shall come configured as either a factory standard build intended for standalone machine opera�on or modified for integra�on into a FMS. This requirement includes delivery, installa�on, commissioning, and training at Tinker AFB. This requirement will result in mul�ple (new) contracts:

Vendors shall be capable of providing commercially available models of Starrag or Starrag subsidiary, Berthiez, as requested by the Government. Equipment shall be offered in new condi�on. Used or refurbished equipment is not acceptable. Es�mated requirements for a 10 year period include up to seventeen (17) machines from the list of various makes and models as described above. Some or all of these machines may be integrated into two (2) or more Flexible Manufacturing systems provided by the Starrag group.

Vendors shall be capable of providing a turnkey solu�on in which they are responsible for full implementa�on of the project. Equipment shall be produced in accordance with the provided statement of work (SOW) including all op�ons requested by the Government, which include third party applica�ons such as RFID and machining monitoring installed on the equipment prior to Government acceptance. Vendors shall have a means to provide requested tooling packages and accessories for the machines.

Vendors shall be capable of delivering the requested equipment to Tinker AFB, OK and provide necessary equipment for the offloading, rigging, installa�on and leveling of the equipment. This includes u�lity hookup to Government supplied services that will be located within 35 feet of the installa�on sites. Vendors shall be able to dispose of any shipping containers or trash associated with the machine delivery and/or installa�on.

Vendors shall be capable of providing founda�ons mee�ng OEM requirements. This shall include the excava�on of exis�ng founda�ons and or shop floor as applicable to the equipment installa�on area. The vendor shall be responsible for the disposal of material removed during excava�on.

Vendors shall be capable of providing full technical data of the equipment including, but not limited to; operator and maintenance manuals, full mechanical and electrical schema�cs, founda�on drawings/requirements, machine layouts, machine simula�on profiles and post processors to accurately represent the requested machining centers shall also be provided by the vendors.

Vendors shall be capable of displaying how their equipment meets technical requirements outlined in the SOW by providing origin inspec�ons and des�na�on acceptance in which the Government has a right to be present.

Vendors shall be capable of providing OEM training for the equipment. This shall include training for operators, programmers, and maintenance personnel as requested by the Government. Mul�ple levels of training shall be provided to meet the Government’s needs to include Level 1 training for equipment that is similar to exis�ng or low complexity, Level 2training for new style equipment with medium complexity, and Level 3 training for new style equipment with high complexity.

CAUTION:

THIS IS NOT A SOLICITATION ANNOUNCEMENT. Contractors/Ins�tu�ons responding to this market research are placed on no�ce that par�cipa�on in this survey may not ensure par�cipa�on in future solicita�ons or contract awards. The Government will not reimburse par�cipants for any expenses associated with their par�cipa�on in this survey. It is published for informa�onal and planning purposes only and not as a request for compe��ve quota�ons/proposals, therefore, no solicita�on document exists for this requirement. The purpose of this Sources Sought No�ce is to gain knowledge of poten�al qualified sources, their size classifica�on rela�ve to the NAICS Code, and obtain feedback to beter understand the industry standard. A list of ques�ons for considera�on is provided below. Responses to this no�ce will be used by the government to make appropriate acquisi�on decisions. Business concerns responding to this no�ce should ar�culate their capabili�es clearly and adequately.

Please limit your response to no more than three pages. Responses shall reference this no�ce and shall include the following informa�on, and response to the ques�ons below:

INSTRUCTIONS:

If a�er reviewing the informa�on above you desire to par�cipate in the market research, please fill in Parts I & II below and provide suppor�ng documenta�on of your capability. Failure to provide documenta�on may result in the Government being unable to adequately assess your capabili�es. If you lack sufficient experience in a par�cular area, please provide details explaining how you would overcome the lack of experience/capabili�es in order to perform that por�on of the requirement (i.e., teaming, subcontrac�ng, etc.). Both large and small businesses are encouraged to par�cipate in this market research. This no�ce is issued solely for informa�onal and planning purposes. No funds are available to fund the informa�on requested. The informa�on in this no�ce is current as of the publica�on date but is subject to change and is not binding to the Government. Oral submissions of informa�on are not acceptable:

Part I. Business Information Please provide the following business informa�on for your company/ins�tu�on and for any teaming or joint venture partners:

• Company/Ins�tute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Statement as to whether your company is domes�c or foreign owned (include country)

• Size of business per North American Industry Classifica�on System (NAICS) Code: 333517

Based on the above NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Cer�fied (Yes / No)

• HUBZone Cer�fied (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service Disabled Veteran Small Business (Yes / No)

• Central Contractor Registra�on (CCR). (Yes / No)

Part II. Capability Survey Questions

CORPORATE

1. Briefly describe the capabili�es of your company and the nature of the goods and/or services you provide. Include a descrip�on of your staff composi�on, management, and equipment service/support structure.

2. Briefly describe your corporate model. Do you work through a distribu�on network and/or direct sales?

a. Is your local distribution (structure) independent?

b. Is your local distribution (structure) in the US/owned by a US group?

c. Is your local distribution (structure) small business by federal definitions?

3. What pricing structure(s) do you offer?

a. Does your company provide for discounted prices based on quantity of items purchased?

4. Does your company have experience with long-term contracts or purchasing agreements with fixed prices, i.e. 5 or more years in duration?

a. Fixed pricing duration for the next 5 to 10 years?

5. What percentage of your business stems from buyers in the aerospace industry?

6. Does your company have experience providing equipment to aerospace organiza�ons that manufacture, overhaul, and repair turbine engines or turbine engine related parts? If so, what percentage of your business stems from these organiza�ons?

7. How long your company has been producing the base make and model of the equipment sought?

8. For this effort do you an�cipate your company will need to subcontract any part of the work? Please provide a detailed response. Indicate whether the subcontractor will be a small or large business.

SUSTAINMENT

9. Describe your company’s ability to provide OEM qualified applica�on and service support (material & labor) for the equipment you offer.

10. Does your company offer on-site OEM applica�on and/or service support for the equipment you offer? If so, please describe in detail the type of support available and loca�on of that support rela�ve to Tinker AFB.

11. Does your company currently have OEM applica�on and/or service support within the vicinity of Tinker AFB? If not, does your company plan to establish such services in the future?

Describe what support, if any, your company may offer.

12. Describe your company’s strategy for maintaining the supply of high wear or cri�cal failure items i.e., machine spindles. Are such items outsourced to third party for manufacturing or produced internally by your company? If outsourced, what region of the world are these parts manufactured?

13. Does your company warehouse/store common failure items for your equipment within the U.S.? If so, please describe your company’s proposed principal method of managing material support requirements for equipment located at Tinker AFB.

14. Describe your company’s experience rela�ve to the design, development, integra�on, so�ware development, and tes�ng of Flexible Manufacturing System? Provide examples of previous projects of similar scope, size, and complexity? Include a brief descrip�on of the system, agency/organiza�on supported, and reference Points of Contact informa�on.

15. Does your company have experience producing detailed opera�ons and maintenance manuals, schema�cs, product drawing packages, training program development and management plans, test reports, so�ware program documents, provisioning data, and other similar type documents for this type of work?

16. Does the equipment your company provide possess electronic means to collect and transmit machine health/performance data? If so, describe your company’s experience regarding the ability to tailor the data collec�on output to meet customer requirements.

17. What quality assurance processes and test qualifica�on prac�ces does your company employ? Please provide a descrip�on of your quality program (ISO 9001, AS9100, etc.)

18. Does your company offer a standard warranty on your products? Does it cover parts, labor, and/or technical support?

a. Describe your warranties relative to the models sought. Briefly describe what the warranty covers?

b. Does your company guarantee a 95% technical availability for equipment under warranty? If so, describe the how that value is calculated.

c. Describe any extended warranty option your company provides.

d. Describe your warranty repair initiation process?

e. What is your company’s expected response time from fault notification to repair action for warranty repairs?

f. Describe what actions will void your warranty? Describe your company’s evaluation process for determining if a failure is covered under warranty?

g. Do you have a technical support line? What hours can technical support be reached both during and outside of company business hours?

CONTRACTING

19. Have you ever had a contract with any por�on of the US federal, state, local government including any military services? If so, provide a brief descrip�on of the type of contract, work performed, contract numbers, periods of performance, agency/organiza�on supported, and individual point of contact.

20. As a small or large business, do you believe condi�ons exist for a small business set-aside in accordance with FAR 19.502-3(a) for any por�on of the requirement described above? If yes, please indicate which por�on of the requirement and the most appropriate NAICS code for each por�on.

21. Of the por�on of work you iden�fied as having the poten�al to be small business set-aside, are you most interested in performing as a prime contractor or subcontractor for the requirement described above and indicate whether you would qualify as a small or large business under the NAICS code you believe is most appropriate?

22. If you are a small business, of the por�on of work you iden�fied as having the poten�al to be par�ally set-aside, are you capable of performing at least 50% of the work, in order to comply with FAR Clause 52.219-14, specifically 52.219-14(c)(1), “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.”

23. If you are a small business interested in performing a por�on of the requirement as a set-aside, provide a brief summary of your company’s experience and past performance within the past three years as a prime contractor as it relates to the magnitude of this an�cipated requirement and/or the por�on of the work you iden�fied as having the poten�al to be par�ally set-aside.

24. If a large business, rela�ve to NAICS Code 333517, submit the reasonable expecta�on of subcontrac�ng opportuni�es for small business concern(s) to provide materials, parts and/or services.

25. Do you have any other thoughts or sugges�ons on ways to increase small business par�cipa�on in this requirement?

INFORMATION ON DRAFT SPECIFICATIONS

26. Reference the draft SOW and proposed contract items listed below

a. Does your company consider that the information in the document is clear and concise regarding the duties and responsibilities that the Government expects the contractor to perform? If not, please identify the information that is needed or that requires additional detail and/or clarification.

b. Did your company identify any areas in the specifications that presented excessive cost, schedule, or performance risks? If so, please provide detailed information and suggested mitigation.

Item Number Item Name 0001 STC 5-Axis 1000 Model Milling Machine 0002 STC 5-Axis 1250 Model Milling Machine 0003 STC 5-Axis 1250X Model Milling Machine 0004 STC 5-Axis 1800 Model Milling Machine 0005 Ecospeed F1450 Milling Machine 0006 RVU 1100 Ver�cal Grinding/Turning Machine 0007 RVU 1350 Ver�cal Grinding/Turning Machine 0008 RVU 2800 Ver�cal Grinding/Turning Machine 0009 TVU 1400 Ver�cal Mill/Turning/Grind Machine 0010 STC Mill Turn Table /MT Model (Op�on: STC1250, STC100, STC1800 only) 0011 STC 6 Axis Spindle Head /170 Model (Op�on: STC1250, STC1800 only) 0012 Chip Briquete System (Op�on: STC Model only) 0013 FMS Base Module up to 55” Diameter Swing (Includes 1 load sta�on) 0014 FMS Base Module Greater than 55” Diameter Swing (Includes 1 load sta�on) 0015 FMS Extension Module Up to 55” Diameter Swing 0016 FMS Extension Module Greater than 55” Diameter Swing 0017 FMS Load Sta�on Up to 55” Diameter Swing 0018 FMS Load Sta�on Greater than 55” Diameter Swing 0019 FMS Pallet Transfer Sta�on up to 55” Diameter Swing 0020 FMS Pallet Transfer Sta�on Greater than 55” Diameter Swing 0021 FMS Pallet (3500Kg) 0022 FMS Pallet (5000Kg)

0023 STC Model 1800 Rigging, Founda�on, Installa�on, and Des�na�on transport

0024 STC Model 1000/1250/1250X Rigging, Founda�on, Installa�on, and

Des�na�on Transport 0025 Ecospeed Model 1540 Rigging, Founda�on, Installa�on, and Des�na�on Transport 0026 RVU 2800 Rigging, Founda�on, Installa�on, and Des�na�on Transport 0027 RVU 1100/1350 Rigging, Founda�on, Installa�on, and Des�na�on Transport 0028 TVU Rigging, Founda�on, Installa�on, and Des�na�on Transport 0029 Ini�al Training 0030 Follow Up Training 0031 Advanced Training 0032 STC Model Final Inspec�on/Acceptance Tes�ng 0033 Ecospeed Final Inspec�on/Acceptance Tes�ng 0034 RVU/TVU Final Inspec�on/ Acceptance Tes�ng 0035 STC Model Post Processor 0036 Ecospeed Post Processor 0037 RVU/TVU Post Processor 0038 STC 1000 Model Tooling and Technical Data 0039 STC 1250 Model Tooling and Technical Data 0040 STC MT Model Tooling and Technical Data 0041 STC 1250X/Ecospeed 1540 Model Tooling and Technical Data 0042 RVU/TVU Model Tooling and Technical Data 0043 STC 1000/1250/1800/1800MT Accessories 0044 STC1250X/Ecospeed 1540 Model Accessories 0045 RVU 15/25 Kw Non-Warranty Spindle 0046 RVU 35 Kw Non-Warranty Spindle 0047 TVU Non-Warranty Spindle 0048 Service Plus Extension Package (Op�on: Mechanical Spindle Machine 0049 Service Plus Extension Package (Op�on: Electro Spindle Machine) 0050 NX CAD/CAM So�ware

Ques�ons rela�ve to this market research should be addressed to Cody S. Jones and Jaqueline Hughes at Cody.Jones.15@us.af.mil and Jaqueline.Hughes@us.af.mil, respec�vely. Please also include James Banks at James.Banks.12@us.af.mil . All ques�ons shall be submited in wri�ng.

Writen responses and emails must be received no later than 10 January 2024, at 4:00 PM CST.

Please e-mail your response advising if the requirements stated above can be met to the following addresses: Cody.Jones.15@us.af.mil , Jaqueline.Hughes@us.af.mil, and James.Banks.12@us.af.mil mailto:Cody.Jones.15@us.af.mil mailto:Jaqueline.Hughes@us.af.mil mailto:James.Banks.12@us.af.mil mailto:Cody.Jones.15@us.af.mil mailto:Jaqueline.Hughes@us.af.mil mailto:James.Banks.12@us.af.mil