Sources Sought Synopsis - Caisson Saddle IDIQ.docx

Sources Sought Notice THIS IS A Sources Sought Notice ONLY. The U.S. Government currently intends to award an IDIQ contract on a SOLE SOURCE basis to Circle Y (DBA Welhausen Legacy LLC) for Julie Goodnight Cascade Crossover Saddles with Caisson Detachment customizations, and Julie Goodnight Saddle Pads for the US Army Old Guard Caisson Detachment with a period of performance of 60 months.

The statutory authority for the sole source procurement is Simplified Procedures for Certain Commercial Items, as implemented in Federal Acquisition Regulation FAR Subpart 13.501(2)(ii) “For a proposed contract exceeding $750,000 or the thresholds in paragraph (1) of the definition of simplified acquisition threshold in 2.101, but not exceeding $15 million, the advocate for competition for the procuring activity, designated pursuant to 6.501; or an official described in 6.304(a)(3) or (a)(4) must approve the justification and approval. This authority is not delegable.”

This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to the sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice.

Any information provided in response to the sources sought will not be returned to the responder. Each potential source is also requested to provide the contract number(s), dollar value(s) and a brief description of work previously or currently being performed, which specifically demonstrates the contractor’s ability to successfully satisfy the requirements of the technical services. Firms shall also provide point of contact information where available for the efforts cited above Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement. The NAICS code for this requirement is 316990, Other Leather and Allied Product Manufacturing with a size standard of 500 employees. The Contract Type is anticipated to be Firm Fixed Price.

The deadline for response to this source sought notice is no later than 10:00 A.M. Eastern Time, 03 September 2025. Provide responses to this notice to: Major Paul Kilgore, Contracting Officer, paul.m.kilgore.mil@army.mil and Major Tavon Cooper, Contract Specialist, tavon.m.cooper.mil@army.mil

In response to these sources sought, please provide:

1. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition and identify alternatives or solutions. Also contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520-944-7373, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the Sources Sought Synopsis. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

2. Name of the firm, point of contact, phone number, email address, SAM Unique Entity ID, CAGE code, identify business size (large business or a small business), and if applicable, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

3. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any. Identify whether you are the manufacturer of the saddles or not.

4. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (including size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

5. Information to help determine if the requirement (item or service) is commercially available, including pricing information, the basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

6. Identify how the Army can best structure these contract requirements to facilitate competition, including competition among small business concerns.

7. Recommendations to improve the Army's approach/specifications/draft PWS/PRS to acquiring the identified items/services.