Sources Sought - Surgical Waste Management.docx

General Information Document Type: Sources Sought Posted Date: August 5, 2026 Response due Date: August 12, 2026.

Product or Service Code: J065 – Maintenance, Repair, and Rebuilding of Equipment- Medical, Dental, and Veterinary Equipment and Supplies NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance The purpose of this Sources Sought is to conduct market research to determine if responsible sources exist, with expertise, capabilities, and experience to successfully provide Maintenance and Repair Services for Surgical Waste Management Equipment.

The Defense Health Agency Contracting Activity (DHACA) on behalf of Walter Reed National Military Medical Center (WRNMMC) desires to procure maintenance, diagnostics, inspection, parts exchange, retrofit, and repair of Waste Management Systems, installed and in use, within the Main Operating Room (MOR)/Cardiovascular Department at WRNMMC.

Scope of Work:

· The Contractor shall provide trained, experienced, English speaking personnel, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts, and equipment necessary to perform Preventative Maintenance (PM), Calibration (CAL), Safety testing (ST).

· The contractor is responsible for providing on-site preventive maintenance inspections and all repairs on six (6) docking stations (Neptune 2 Docker ProCare, Model Number 0702-014-000W) and thirty-nine (39) mobile stations (Neptune 3 Rover ProCare, Model Number 0703-001-000W) located at Main Operating Room/Cardiovascular Department at WRNMMC.

· Surgical waste management equipment, installed and in use, will be maintained to meet the original equipment manufacturer (OEM) specifications.

Contractors Shall Provide:

· The name and the telephone number of the primary and alternate English-speaking individual to act as their representative for the scheduling and coordination of service calls and shall be responsible for the coordination of the contract with the Government.

· A systems operator to be made available to answer technical questions regarding system operations and applications relating to on-site diagnostics and performance of the maintenance agreement.

· Replace all defective parts necessary to restore equipment to 100% operational condition as specified by OEM.

· Provide a full service report within two (2) days after completion of all service rendered.

Be advised that the U.S. Government will not be able to set aside this requirement if 2 or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future.

This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to the sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued.

In response to this source sought, please provide:

· Name of the firm

· Point of contact with phone number and email address

· DUNS number & CAGE code

· Statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (including size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

The points of contact for this action are Philip B. Atwell, Contracts Specialist Email: Philip.B.Atwell.Ctr@Health.Mil., or Gregory M. Crump, Contracting Officer; Email: Gregory.M.Crump.CIV@Health.Mil.