SOURCES SOUGHT SPECIAL NOTICE.pdf

SOURCES SOUGHT SPECIAL NOTICE

DEFENSE THREAT REDUCTION AGENCY (DTRA)

Investigation Services, Agency Recommendations, Final Agency Decisions, and Alternative Dispute Resolutions Support Services

Notice Type: Sources Sought Notice ID: HDTRA124R0035 Agency: Defense Threat Reduction Agency (DTRA) Date: 16 February 2024 Response Date: 1 March 2024 NAICS Code: 561611

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR

PROPOSAL. THERE WILL NOT BE A SOLICITATION, OR SPECIFICATIONS

AVAILABLE AT THIS TIME.

The intent of this sources sought notice is to identify qualified and interested offerors for information and planning purposes. The information received will be utilized within the Defense Threat Reduction Agency to facilitate the decision-making process and will not be disclosed outside of the agency. No reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests. In accordance with the Federal Acquisition Regulation (FAR) 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

The Defense Threat Reduction Agency (DTRA) is seeking potential qualified Women Owned Small Businesses (WOSB) with current relevant qualifications, experience, personnel, and the capability to perform formal investigations to include EEO Investigations, Alternative Dispute Resolution (ADR), Final Agency Decisions (FAD), Final Orders (FO), and recommendations regarding allegations of discrimination at various locations within the DTRA Area of Responsibility to include DTRA Ft Belvoir, VA and all geographically dispersed locations, including, but not limited to: Kirkland AFB, NM; Eglin AFB, FL; Travis AFB, CA; and Kaiserslautern, Germany.

As a result of this sources sought, DTRA may decide to procure a new Blanket Purchase Agreement (BPA), Indefinite Delivery, Indefinite Quantity (IDIQ), Stand Alone, or Firm-Fixed Price (FFP) for EEO Investigations, and Alternative Dispute Resolution (ADR) services. The appropriate North American Industry Classification System (NAICS) code for the proposed procurement is 561611 (Investigation Services) with a small business size standard of $25 million.

Work associated with the announcement includes fair, impartial, and timely EEO investigation of formal complaints of discrimination to identify and obtain evidence from all relevant sources and gather sufficient information relevant to the claims in the complaint to ascertain the validity of the allegation, investigation of complaints of discrimination for DTRA Ft Belvoir, VA and all geographically dispersed locations, including, but not limited to: Kirkland AFB, NM; Eglin

AFB, FL; Travis AFB, CA; and Kaiserslautern, Germany, providing factual and accurate Report of Investigation (ROI).

This notice does not constitute a Request for Proposal. It is not to be construed as a commitment by the Government for any purpose other than market research and is not restricted to a particular acquisition approach. No reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests.

Respondents will not be notified, or the evaluation and any information submitted by respondents to this notice is strictly voluntary.

It is requested that interested parties submit a brief capabilities package. This capabilities package shall address, at a minimum the following.

1. Company Profile: Company profile to include number of employees, key personnel, number of offices and office location(s), DUNS number, CAGE Code, statement regarding small business designation on the attached Contractor Informaton Form, include attachments, if applicable.

2. Type of Business: Identify whether your company is a large business or small business (SBA) certified Women Owned Small Business (WOSB), teaming partners and/or major subcontractors. For more information on the definitions or requirements for these small business programs, refer to http://www/sba/gov/.

3. Experience: Submit a maximum of three (3) projects worked within the past five years of similar size, scope, and complexity (preferably projects with the Department of Defense). For each of the contract/project submitted for experience provide the title; location; whether you were a prime or subcontractor; award and completion dates; contract or subcontract value; type of work, scope of work; a brief description of how the referenced contract/project relates to the work described; and customer information including point of contact, phone number, and email address.

Please ensure your capability statement addresses the following:

Investigations Please provide your agencies capability to conduct the following types of Investigation to include:

1. Individual Complaints

2. Individual Case

3. Consolidation Case – Two or More Complaints

4. Consolidation Case

5. Joint Cases – Two or More Employees

6. Expedited Investigation as mandated by EEOC Administrative

Judge

7. Remanded Investigation

8. Supplemental Investigation http://www/sba/gov/

Reports of Investigation (ROI) Describe your organizations format for ROI’s, 508 compliant format/s, and control process for revising incomplete ROI’s.

Final Agency Decisions (FAD) Explain in detail your organization’s capability to prepare Final Agency Decisions (FAD), FAD writers formal training or special certifications, and your document control process involving incomplete FAD’s.

Analysis & Preparation of Recommendations Describe your capability to provide a written analysis and recommendations for Individual and Consolidated Cases.

Alternative Dispute Resolution (ADR) Describe your organization’s capability to provide Alternative Dispute Resolution (ADR), training requirements for mediators, and certifications. Describe your process for ADR, and average review and processing days prior to initiating and scheduling an ADR. Provide in detail your mediation services, onsite or virtual. Provide the average number of days, from receipt of request until medication is conducted.

Contract Management Describe your history and management of federal contracts, do you have a dedicated team for your government customers? Describe your experience working with other Department of Defense agencies. With whom have you worked? Describe your invoicing process. Do you assign specific Point of Contact/s who will handle invoicing? Describe your experience working with Wide Area Workflow (WAWF). Describe your experience working with Procurement Integrated Enterprise Environment (PIEE).

Training Describe your approach to include a training plan that will ensure investigators, FAD writers and FO writers complete required trainings.

It is requested that capability statements be limited to ten pages in length (10-page size limit does not include title/cover page, table of content, or glossaries).

Responses to this Sources Sought announcement are due no later than 1 March 2024 via email to Contract Specialist, Cornelia F. Ruffin at cornelia.f.ruffin.civ@mail.mil, and Contracting Officer, John. E. Anderson at john.e.anderson378.civ@mail.mil.

Responses received after the deadline or without the required information will not be reviewed.

Since this is a Sources Sought announcement only, evaluation letters will not be issued to any respondent.

mailto:cornelia.f.ruffin.civ@mail.mil mailto:john.e.anderson378.civ@mail.mil