SOURCES SOUGHT-SOW-36C24526Q0148-SPS VFD REPLACEMENT 26-DC VAMC-12.1.25.pdf

B.3 STATEMENT OF WORK

SPS VFD Replacement

General:

The Washington DC VAMC has two VFDs that are undersized supporting the fan and motor for SPS. The current VFDs need to be replaced with the same model but a larger current capacity.

Scope of Work: The existing SPS Fan Motor system is currently served by Panelboard EH-SPS-MECH through a 60A circuit breaker, disconnect switch, and VFD ACH-550- 031A-4. The current VFD needs to be replaced with an ACH-550-045A-4 or equivalent and maintain the existing 25 HP fan motor and reuse the existing disconnect switch, and existing conductors between the disconnect. This model fits in the same frame and the existing frame can be reused.

After installation, the VFD needs to be tuned to operate the SPS motor and fan and should be programmed to operate up to 90Hz and tied into the Siemens control system for the hospital. Operation of the VFD will be coordinated and validated with the VA POC. The final operating setpoint for the fan in the controls will be 71Hz.

The VFDs need to be replaced in serial as the air handler has to be maintained in operation throughout the replacement.

Physical Effort:

Prolonged physical effort is not routine. Occasionally lifts objects weighing over 50 pounds. Lifting equipment, such as chain hoists, is available for heavier objects. Some standing, stooping, bending and work on ladders (occasionally over operating equipment) is required.

All work should be performed in accordance with OSHA and VA standards.

Working Conditions:

Most of the time the work is performed indoors with adequate light and ventilation.

Occasionally works in areas of temperature extremes, e.g., 100 degrees Fahrenheit and above in the plant or is exposed to changes in temperature while working on outside cooling towers, roof exhausts, and ventilating fans. Noise level is often high, sometimes to the point of requiring ear plugs to prevent permanent damage to the haring. Other protective devices such as goggles, masks and gloves may be needed periodically.

Exposed to possibility of burns when working on steam and hot water lines.

Occasionally he works in contaminated areas and is exposed to communicable diseases when changing filters, etc. Operators are also subjected to noxious gases, cuts bruises and scrapes.

Delivery:

Place of Performance: The equipment must be delivered to the facility, DC VA Medical Center, 50 Irving St. NW, Washington, DC 20422.

National Holidays: The holidays observed by the Federal Government are: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Contractor may work on holidays with prior communication and coordination.

Payment:

This is a monthly payment made after completion of thirty day Cycle, upon submission of a properly prepared invoice for the services furnished. No advance payments will be authorized. Contractor shall submit an invoice on an individual basis for services provided. Invoices without proper documentation will be returned. The invoice shall contain the contract number, date(s) of service, and additional contracting information.

Invoicing must be submitted electronically:

Tungsten Support Phone: 1-877-489-6135 Website: http://www.tungsten-network.com/uk/en/

Department of Veterans Affairs Financial Service Center Phone: 1-877-353-9791

Email: vafscched@va.gov http://www.tungsten-network.com/uk/en/ mailto:vafscched@va.gov

Interested & Capable Responses:

NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the Washington DC VA Medical Center.

Please respond to this RFI/Sources Sought 36C24526Q0148 with your:

1. Business name (including Unique Entity ID (SAM.gov)

2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and

3. Person of contact (including telephone number & email address).

4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.

5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)

6. Brief Summary of categories of services that your company can/cannot provide.

7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)

8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:

a. Do you intend to self-perform this effort?

b. If you are located outside the immediate area, how will you self-perform?

c. Or do you intend to subcontract work under this contract?

d. If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?

Response Instructions:

Responses must be submitted by 10:00 AM (ET) 12/5/2025. Responses to the information requested above must be submitted via email to John Ritter at John.Ritter2@va.gov.

Must use subject title when responding via email: SPS VFD REPLACEMENT 26 DC VAMC.

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor’s attendance to the Site-Visit nor the preparation of responses submitted as a result of this notice.

John Ritter Contracting Officer

VHA-NCO 5 – JOHN.RITTER2@VA.GOV

mailto:John.Ritter2@va.gov mailto:JOHN.RITTER2@VA.GOV

B.3 STATEMENT OF WORK