SOURCES SOUGHT-SOW-36C24526Q0147-OR-DC VAMC-12.1.25.pdf

B.3 STATEMENT OF WORK

OR Mechanical Room Replacement of (2) Hot Water and (2) Cold Water Pumps

Location:

Washington DC VA Medical Center 50 Irving St. NW Washington, DC 20422

1.0 Background

The Washington DC VA Medical Center requires the replacement of two (2) hot water and two

(2) cold water pumps located in the Operating Room (OR) Mechanical Room. This upgrade is necessary to ensure reliable operation, energy efficiency, and compliance with current VA standards and codes. The project scope also includes associated balancing, electrical, controls, piping/valves, and insulation work.

2.0 Scope of Work

The Contractor shall provide all labor, materials, equipment, supervision, and incidentals required to perform the following tasks:

2.1 Demolition and Removal

- Safely disconnect and remove the existing (2) hot water and (2) cold water pumps.

- Remove associated piping, valves, insulation, electrical connections, and controls as required.

- Properly dispose of all removed equipment and materials in accordance with federal, state, and local regulations.

2.2 Equipment Supply and Installation

- Furnish and install (2) new hot water pumps and (2) new cold water pumps of equal or greater capacity and efficiency, as approved by the VA COR/Engineer.

- Provide all necessary supports, anchors, and seismic restraints per code.

- Install new isolation and balancing valves as required.

- Install new piping and fittings to connect pumps to the existing system.

- Provide new insulation for all new and disturbed piping, matching existing insulation thickness and vapor barrier.

2.3 Electrical

- Disconnect and remove existing pump power feeds as necessary.

- Provide new electrical wiring, conduit, disconnect switches, and terminations for each new pump.

- Coordinate with the facility to schedule any required power shutdowns.

- Ensure all electrical work complies with the latest NEC and VA standards.

2.4 Controls

- Integrate new pumps with existing Siemens Building Automation System (BAS)/DDC controls.

- Provide new control wiring, sensors, and actuators as required for full functionality.

- Coordinate programming, calibration, and testing with the facility controls contractor.

2.5 Balancing and Commissioning

- Perform hydronic system balancing for both hot and cold-water systems to ensure proper flow rates as per design.

- Commission all installed equipment and systems to verify proper operation.

- Provide test and balance (TAB) reports to the VA COR/Engineer for review and approval.

2.6 Insulation

- Provide and install new insulation on all new and disturbed piping, valves, and fittings.

- Insulation to meet or exceed current VA standards, including vapor barrier and jacketing as required.

2.7 Documentation and Training

- Submit product data, shop drawings, and Operation & Maintenance (O&M) manuals for all new equipment.

- Provide as-built drawings reflecting all modifications.

- Conduct training for VA maintenance staff on operation and maintenance of the new pumps and controls.

3.0 General Requirements

- All work shall comply with VA Master Specifications, local, state, and federal codes.

- Work must be coordinated with the VA to minimize disruptions to patient care. Work in the OR Mechanical Room must be scheduled during approved hours.

- Contractor is responsible for all necessary permits, inspections, and approvals.

4.0 Submittals

- Product Data and Shop Drawings

- Work Schedule and Phasing Plan

- Test and Balance Reports

- Commissioning Documentation

- As-Built Drawings

- O&M Manuals

5.0 Period of Performance

- The period of performance for this project is **[insert number] calendar days** from Notice to Proceed (NTP).

6.0 Points of Contact

- VA COR/Engineer:

- Contractor Project Manager:

Interested & Capable Responses:

NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the Washington DC VA Medical Center.

Please respond to this RFI/Sources Sought 36C24526Q0147 with your:

1. Business name (including Unique Entity ID (SAM.gov)

2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and

3. Person of contact (including telephone number & email address).

4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.

5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)

6. Brief Summary of categories of services that your company can/cannot provide.

7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)

8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:

a. Do you intend to self-perform this effort?

b. If you are located outside the immediate area, how will you self-perform?

c. Or do you intend to subcontract work under this contract?

d. If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?

Response Instructions:

Responses must be submitted by 10:00 AM (ET) 12/5/2025. Responses to the information requested above must be submitted via email to John Ritter at John.Ritter2@va.gov.

Must use subject title when responding via email: OR Mechanical Room Replacement of (2) Hot Water and (2) Cold Water Pumps.

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor’s attendance to the Site-Visit nor the preparation of responses submitted as a result of this notice.

mailto:John.Ritter2@va.gov

John Ritter Contracting Officer

VHA-NCO 5 – JOHN.RITTER2@VA.GOV

mailto:JOHN.RITTER2@VA.GOV

B.3 STATEMENT OF WORK