Sources_Sought_RFI_Towels Laundering FY25.pdf

BUREAU OF ENGRAVING AND PRINGTING | OFFICE OF THE CHIEF PROCUREMENT OFFICER

WASHINGTON, D.C. 20228

Title: Rental & Laundering of Rags/Wipes and Towels at Western Currency Facility (WCF), Notice #2031ZA24N00043

Sources Sought Post Date: August 28, 2024

Sources Sought Response Date: September 11, 2024

NAICS: 812332 Industrial Launderers Product Service Code: S209 Housekeeping – Laundry/Drycleaning

1.0 SOURCES SOUGHT NOTICE

To facilitate market research, the Government is looking to identify qualified Small Business and/or 8(a) sources under the North American Industry Classification System (NAICS) code 812332, Industrial Launderers.

This notice seeks capability statements to assist the Government in identifying capable firms.

This Sources Sought Notice is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government will not reimburse respondents for any costs incurred in the preparation of a response to this Notice. The Government reserves the right to use information provided by firms for any purpose deemed necessary and legally appropriate.

Any firms responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the firm’s qualifications to perform the work.

The contracting officer will use the responses received from this notice to identify 8(a) and small business status. The Government DOES NOT intend to award a contract based on the responses to this Sources Sought Notice. This Sources Sought Notice is to gain knowledge regarding the capabilities of small business and/or 8(a) vendors. At this time, no solicitation exists, however a solicitation may be synopsized on SAM.gov at a later date. Interested 8(a) firms may ask the Contracting Officer for a copy of the solicitation in accordance with FAR 19.202-4(c). If a solicitation is released, it will be synopsized on SAM.gov unless an exception exists. It is the responsibility of the potential responders to monitor SAM.gov for additional information pertaining to this subject.

2.0 BACKGROUND

The Bureau of Engraving and Printing (BEP) has a requirement for weekly rental and laundering of cloth rags/wipes and bath towels for the Western Currency Facility (WCF). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform these services.

The period of performance for these services shall have a Base Year of November 29, 2024 through November 28, 2025; and 2 additional options:

• Option Year 1: November 29, 2025 through November 28, 2027

• Option Year 2: November 29, 2026 through November 28, 2027

3.0 OBJECTIVE

The objective of this Source Sought Notice is to obtain information to identify small business and/or 8(a) firms capable of providing rental and laundering services for towels, rags, and wipes at the Western Currency Facility in Fort Worth, TX.

Procurement History for Similar Services This requirement has previously been procured through contract number 2031ZA21C00316 with a period of performance ending May 28, 2022. A subsequent Blanket Purchase Agreement (BPA) 2031ZA22A00057 was awarded and has a current option ending November 28, 2024. The incumbent is Unifirst Corporation.

4.0 PLACE OF PERFORMANCE

The laundering of linens must be performed off-site at the Contractor’s facility. The pick-up of soiled linens and the drop-off of clean linens, as well as Government inspection, shall take at:

• Bureau of Engraving and Printing (BEP)

• Western Currency Facility (WCF)

• 9000 Blue Mound Road

• Fort Worth, TX 76131-3304

Anticipated Security Requirement(s):

No clearance is required to comply with this contract, but a National Agency check must be completed and validated. Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP.

Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR.

Contractor personnel (to include subcontractors) performing work under this contract must have a Low Risk Level background check at the time of start of contract and must maintain the level of security required for the life of the contract.

Anticipated Period of Performance:

• Base: November 29, 2024 through November 28, 2025

• Option Year 1: November 29, 2025 through November 28, 2026

• Option Year 2: November 29, 2026 through November 28, 2027

5.0 TECHNICAL AREAS FOR SUPPORT SERVICES

Interested firms submitting a response to this Source Sought Notice are requested to provide information addressing their experience, skills and capabilities necessary to perform the

Technical Areas in their capabilities statement. The Technical Exhibits and Performance Work Statement (PWS) details these technical areas. Interested parties are NOT to submit marketing materials; but rather, speak directly and specifically to their experience with the areas outlined in the PWS.

6.0 SUBMISSION REQUIREMENTS

Interested firms should respond by submitting a capability statement covering technical capabilities. The information provided should address your capability to fulfill the technical areas and demonstrate how the firm’s recent experience (5-7 years) is relevant including the dollar value, period of performance, size and scope of the firm’s prior contracts.

Firm’s capabilities statement should address as many of the task elements/technical areas identified above to demonstrate how the firm’s experience relates to the specific areas in order to be considered capable of satisfying the Government’s requirement.

***To help the government in its assessment of technical capabilities please be as specific as possible in your response. It is highly recommended that firms include as much of the following information as possible when discussing past experience:

• contract type (FFP, CPFF, etc.),

• contract award amount,

• contract number,

• period of performance, and

• Government or Commercial Point of Contract name and email address, if any.

CONFIDENTIALITY: Do not include proprietary, classified, confidential, or sensitive information in your response to this Request for Information Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation.

Responses to this Notice will not be returned.

7.0 CAPABILITY STATEMENTS

There is a maximum page limitation of five (5) typed pages using 12-font Calibri or Times New Roman within an 8.5 x 11 inches page size. Cover letters and extraneous materials (brochures, general capabilities statements, etc.) will not be reviewed. No hard copy or facsimile submissions will be accepted.

To facilitate a timely and comprehensive review of all submitted responses, firms must respond using the format requested in this Notice. ANY deviation from this format may lead to the rejection of the response.

Interested firms shall submit their response to include the following requested information by utilizing Attachment 3. RFI Response Matrix:

A. General Information:

1. Company name, address, point of contact name, telephone, and email address.

2. SAM.gov Unique Entity ID and/or Commercial and Government Entity (CAGE) Code

(Please note in order to do business with the U.S. Government as a prime contractor your firm must be registered in SAM.gov by the time of award of any resultant contract.)

3. Business size and socioeconomic categories as defined in FAR Part 19 (e.g., 8(a), SDB, HUBZone, SDVOSB, WOSB, etc.) for NAICS 812332 Industrial Launderers.

4. Subcontracting Information: Indicate if your firm will submit a proposal if a Request for Proposals (RFP) is issued and whether the vendor desires to participate in this requirement as a prime contractor, teaming agreement, subcontractor, or joint venture. This information will assist BEP in establishing a basis for developing set-asides and/or subcontracting opportunities, if necessary.

5. Identify if your company has any pre-existing contract vehicles related to the scope of this requirement and provide the contract number for similar services. Responses may be used to determine whether a Government-Wide Acquisition Contract (GWAC) or Multiple Award Schedule (MAS) can be used. Example: GSA Federal Supply Schedule (FSS) Number.

B. Technical/Management Capability:

***Evidence of experience must include contracts/task orders from the past 5-7 years similar in scope. Examples must include contract numbers, project titles, dollar amounts, periods of performance, and Government points of contact (telephone numbers or email addresses).***

1. Provide information to support the firm’s ability to perform as many of the technical areas identified as possible. Identify each task area and provide information to support the firm’s experience, capability to staff, and overall ability to perform the technical area.

2. Discuss how your company has been successful at managing subcontracts.

3. Discuss any Small Business (SB), Service-Disabled Veteran Owned Small Business

(SDVOSB), Historically Underutilized Business Zones (HUBZone), and Women Owned Small Business (WOSB) goals that your company has.

4. Documented information to support the firm’s ability to provide the personnel required for this effort in a timely fashion who are United States citizens and have the ability to work within 100 miles of the Dallas/Fort Worth, TX metropolitan area.

5. For any task areas where your firm does NOT have experience and/or past performance on a commercial or government contract to demonstrate those capabilities, explain how you would attain those abilities. (Example: If you anticipate utilizing subcontractors, please highlight for which specific tasks and the percentage of subcontracting contemplated to fulfill the requirement.)

C. PWS Comments:

1. Please highlight any information missing from the PWS that would provide a better understanding of the effort desired by the government.

D. Acquisition Considerations / Supplemental Information:

1. Recommended NAICS code and/or PSC code for this effort with justification. Responses may be used to refine or determine which industry to classify the requirement under.

2. In terms of evaluating a company’s technical response for this effort, what critical evaluation criteria would differentiate companies' capabilities? Support your selection(s) with some rationale.

3. Please highlight any information that is or may be unduly restrictive to small business as listed in the draft PWS.

4. Please indicate how much time your firm would need to prepare a response to a Request for Quote/Proposal.

5. Are there any pricing, terms and conditions, and/or business practices that are uniquely prevalent or customary in the industry that BEP should consider?

6. Would your firm need a transition period? If yes, how long? e.g.: 15 days / 30 days. And, why?

7. Are there any task areas you see as moderate to high risks in providing the support services requested?

8. Recommended Contract type for this effort.

9. Price range for this effort.

10. Identify any affiliation with the incumbent contractor.

11. Please provide any other feedback or suggestions related to BEP’s potential acquisition considerations that you believe might improve the likelihood of a successful solution.

*** The Supplemental Information will not count toward the page limit. ***

8.0 SUBMISSION INSTRUCTIONS

All responses to this Sources Sought Notice must be submitted electronically to Terry Lawrence, Terry.Lawrence@bep.gov . Responses to this Sources Sought notice are due no later than September 11, 2024, 2:00pm Central Standard Time.

Capability statements received after this date and time will not be considered.

The subject of the email must be titled “Sources Sought: WCF Towel Rental and Laundering <Name of Your Firm: Business Size>”

Deadline for questions submitted concerning this Sources Sought Notice is COB September 4, 2024, 5:00pm Central Standard Time.

mailto:Terry.Lawrence@bep.gov