Sources Sought REV MAR 17 (002) KO SIGNED.pdf

Revised March 2017

Sources Sought

The Army Contracting Command – Letterkenny Contracting Office (CCAM-ALK) is issuing this Sources Sought/Request for Information as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for the Automated Storage and Retrieval Systems (ASRS). The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811310.

There is no solicitation at this time. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. Contractor should not provide any pricing information. The sole purpose of this request is to locate qualified, experienced, and interested potential sources.

If your organization has the potential capacity to perform these contract services, please provide the following information:

1) Business name, mailing address, email address, website address, Point of

Contact (POC), telephone number

2) Business size, any socioeconomic status (i.e. HUB Zone,8(a) Veteran- Owned, Women-Owned, etc.), company Cage Code and DUNS number, type of ownership for the organization

3) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements

4) The NAICS code(s) and PSCs/FSCs your company usually performs under

Government contracts

5) Past performance with government agencies.

The government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

Based on the responses to this sources sought/market research, this requirement may be set-aside for small businesses or procured through full and open competition, and multiple awards may be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Contractors are required to be registered in the System for Award Management (SAM) and Wide Area Work Flow (WAWF) in order to be awarded government contracts.

Submission Instructions: Interested parties who consider themselves qualified to perform the listed services are invited to submit a response to this Sources Sought by 11 JAN 2023 by 2:30 pm (Eastern Standard Time). The response/statement of capabilities must be complete and sufficiently detailed to allow the Government to determine the contractor’s qualifications. All responses under this Sources Sought must be emailed to scott.a.coy2.civ@army.mil

If you have any questions concerning this opportunity please contact: Scott Coy at the above listed email.

APPENDIX 1: Requirement(s)

5.0 Requirements: The contractor shall provide all, labor, material, parts, and equipment necessary to perform preventative maintenance and unscheduled emergency and non-emergency maintenance on the machines listed in Appendix A and Appendix B. All maintenance shall be performed in accordance with and meet all original equipment manufacturer (OEM) specifications. The contractor shall be knowledgeable, experienced, and proficient in the troubleshooting and maintenance of the equipment listed in Appendix A and Appendix B.

5.1 Preventative Maintenance: The PM shall be performed one (1) time per year during LEAD duty hours and as described in the specific OEM manual

5.1.1 Preventative Maintenance: The Contractor shall perform the one time per year PM for all equipment identified in Appendix A and Appendix B. Location to be provided to contract awardee.

5.2 Non-Emergency Maintenance Response: The contractor shall return non- emergency repair service calls within 72 hours. If the machine is operational, the contractor shall provide phone technical support to solve the problem. If the problem cannot be fixed via phone technical support, the contractor shall dispatch a service technician on site within 1 week. Repairs identified by non-emergency diagnostic services shall be coordinated with the COR, who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates with the COR. This shall not be construed to mean that the contractor has exclusive rights to perform all nonemergency maintenance. The Government reserves the right to perform non-emergency repairs in-house as required.

5.3 Emergency Maintenance Response: The contractor shall return emergency repair service calls within 4 hours. If the machine is operational, the contractor shall provide phone technical support to solve the problem. If the problem cannot be fixed via phone technical support, the contractor shall dispatch a service technician on site within 48 hours. Repairs identified by emergency diagnostic services shall be coordinated with the COR, who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates with the COR. This shall not be construed to mean that the contractor has exclusive rights to perform all emergency maintenance. The Government reserves the right to perform emergency repairs in-house as required.

5.4 Parts: The contractor shall provide all necessary parts for all work performed under this contract. The COR shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under paragraphs 5.1 and 5.2. Repair parts shall be billed as actual per the parts CLIN instructions. Funding for repair parts will be allocated on individual delivery orders. This shall not be construed to mean that the contractor has exclusive rights to supply all parts needed to perform non-emergency maintenance and emergency maintenance. The Government reserves the right to procure parts required for maintenance performed in-house by most advantageous means.

5.5 Repair Resolution: The contractor shall be contacted when the COR determines that a machine requires maintenance support (see paragraphs 5.1 and 5.2). If the COR has determined that the contractor has not repaired a machine back to operational condition in a timely manner or an ongoing problem continues to re-occur without resolution, the COR shall request the contractor to bring in an OEM technician or an OEM trained technician to correct the failure. If the contractor declines government’s request to contract the OEM technician or OEM trained technician, the government reserves the right to contract the repair of the machine to the OEM technician or OEM trained technician. In both scenarios, the government shall pay for the direct expense of the OEM technician with no cost increase from the contractor.

5.8 Software: The software listed below is applicable software that is utilized for the equipment list in Appendix A and Appendix B.

RSLogix 5000 (Compact Logix)

5.9 Technical Telephone Support: The contractor shall supply all technical telephone support to aid in troubleshooting and correction of machine faults and problems to the Government. If the contractor is unable to correct the fault or problem via telephone support the contractor shall provide on-site services under either emergency or non-emergency repair.

5.10 Report: At the end of each maintenance visit, the contractor shall submit a report for all repair services, emergency and non-emergency, which includes a description of the repairs completed and cost breakdowns of parts and labor. Report shall be provided to the COR with a written report within 10 days.

5.11 Warranty of Parts/Materials: The contractor shall provide a standard commercial warranty furnished with the equipment equal to the same warranty the OEM would provide. The warranty shall cover all workmanship and parts.

APPENDIX A

Three (3) HEI 1000 Excell Unit Load Storage/Retrieval Machines

One (1) HEI 750 Excell Mini-Load Storage/Retrieval Machine One (1) Hytrol Pallet Conveyor

One (1) Hytrol Mini-Load end of aisle conveyor

APPENDIX B

Six (6) Dematic 750 Mini-Load Storage/Retrieval Machines Two (2) RapidStore UL 1800 Storage Retrieval Machine One (1) VonGal Unit-Load end of aisle conveyor system